Secretary 2 (Kingston) - Ministry of Agriculture & Fisheries

 Job Purpose   

Under the supervision of the Manager, Human Resource and Administration, the Secretary 2 (OPS/SS 2) is responsible for providing secretarial services to ensure the effective and efficient operations of the Human Resource and Administration Office.  

 Key Responsibilities  

• Types letters, memoranda and reports from draft notes;  
• Transcribes and reproduces Minutes  meetings and conferences; 
• Composes and types routine correspondence;  
• Receives and takes telephone messages and screens calls intended for officers;  
• Schedules appointments and arranges meetings;  
• Directs and screens visitors;  
• Maintains a Filing System;  
• Gathers information and compiles reports;  
• Assists with the issuance of receipts, collects revenues and pay out salaries; 
• Monitors the Office Attendant;  
• Provides training to work experience students;  
• Performs any other related duties which may be assigned from time to time. 

 Required Knowledge, Skills and Competencies  

Core:  

• Good oral and written communication skills  
• Time management skills  
• Strong customer relations skills  
• Good problem solving and conflict management skills 
• Good interpersonal skills 

 Technical: 

• Excellent secretarial skills 
• Proficiency in keyboarding skills 
• Proficiency in the relevant software applications 
• Knowledge of the operations of Government/Ministry’s policies and procedures  

 Required Qualification and Experience  

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND); 

OR  

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications.  
• Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field.   
• At this level, Shorthand at a speed of 80-100 words per minute would be an asset. 

Special Conditions Associated with the Job   

• Pressured working conditions with numerous critical deadlines  
• Long hours of work including weekends and public holidays 

Applications accompanied by résumés should be submitted no later than Wednesday, 4th November, 2020 to:  

Senior Director 
Human Resource Management and Development Division 
Ministry of Industry, Commerce, Agriculture and Fisheries 
Hope Gardens 
Kingston 6  
Email: hrm@micaf.gov.jm