Records & Information Officer (Kingston) - Factories Corporation Of Jamaica

 Factories Corporation Of Jamaica Limited invites applications from suitably qualified persons to fill the position of:

Records & Information Officer

Job Summary

The Records & Information Officer is responsible for creating, implementing and maintaining the Records and Information Management Program (RIM) and strategy of the organization. This involves the management of all functions to ensure all records regardless of format are available to support the day-to-day operations and are captured as evidence of business activities.

Minimum Qualifications and Experience:

Education

• BA in Library and Information Studies, Administration or equivalent
• Certification in Records and Information Management

Experience:

• At least 3-4 years in records management experience
• Practical experience in and understanding of the acquisition and implementation of Electronic Records Management System is a plus

Key Duties and Responsibilities:

• Identify and establish a RIM Program frame work and strategy, with aligned goals and objectives, to support the overall strategic direction of the organization, working in collaboration with Jamaica Archives and Records Department
• Develop, advise and implement comprehensive RIM policies, procedures, and guidance to address the organization's internal business needs and external legal and regulatory requirements
• Implement an Electronic Records Management application, in collaboration with the IT department
• Ensuring that records management functions are carried out by staff in accordance with established departmental procedures and security instructions
• Oversee the management of active and inactive records and storage facilities
• Facilitate the development of departmental file plans to manage both paper and electronic records and provide guidance on maintenance
• Provide training courses, workshops to staff on RIM and electronic records management application and its related policies and procedures
• Create a change management process to transition from a paper to an electronic RIM environment
• Ensure the implementation of approval measures for the proper security and safe custody of official records
• Evaluate the closing of files

Registry Service:

• Develop a master index of all subject headings and file titles used in the company
• Closely monitor the use of registry files and ensure their prompt return
• Oversee the digital reproduction (scanning) and electronic storage of documents for efficient access and security of records
• Review the classification system periodically to ensure its adequacy to accommodate new and emerging subject files

Special Skills and Aptitude:

• Comprehensive knowledge of Records and Information Management
• Ability to continually learn and adapt to a continually changing technology environment
• Strong interpersonal skills and communication skills
• Strong organizational and time management skills including the ability to handle multiple tasks simultaneously

Applications with résumés should be sent to no later than August 15, 2021 to:

Human Resource & Administration Manager

17 Knutsford Boulevard, Kingston 5.

Email: careers@fcj.gov.jm

Please include name and the job title in the subject line of the email.