Secretary, etc (Kingston) - INDECOM JAMAICA

 

Applications are invited to fill the following positions within the Commission:

Secretary (OPS/SS 2) - Headquarters

Job Summary

To provide secretarial support.

Responsibilities include but not limited to:

• Preparing accurately typed reports, letters and other correspondence from manuscript
• Assisting the department with office management practices 
• Maintaining an efficient filing system for correspondence and files
• Providing general information to internal and external customers/clients
• Dealing promptly with routine correspondence
• Screening telephone calls and visitors
• Dispatching mail, sending fax and emails, scanning and photocopying documents
• Maintaining Case Management Log and Database
• Taking minutes, dictation and scheduling appointments for meetings
• Assisting in monitoring supplies inventory

Minimum required qualifications and experience:

• Diploma in Secretarial Studies; and
• Certificate in Administrative Management level 2 (MIND)
• four (4) CXC/GCE subjects including English Language

Required knowledge and skills

• Excellent communication skills, both oral and written
• Good customer service and interpersonal skills
• Good time management skills
• Proficiency in relevant computer applications
• Ability to work in teams

Remuneration: $751,183 - $892,921 per annum

Payroll Officer (FMG/AT 3) - Headquarters

Job Summary

To maintain accurate accounting records and ensure timely payment of salaries and disbursement of cheques.

Responsibilities include but not limited to:

• Preparing the payroll
• Responsible for the dispatching of net salaries, statutory and personal deduction schedules
• Assisting with the preparation of salary statements for NHT, Banks, Credit Unions, etc
• Filing and retrieving prior years' salary records
• Preparing payments
• Acting as relief cashier
• Inputting monthly warrants and supplementary estimates

Minimum required qualifications and experience:

• ACCA level 1 or CAT or AAT level 2; or
• Certificate in Accounting or Management; or 
• Completion of second year in BSc in Accounting or Management Studies; or 
• Government accounting level 2
• Minimum of three (3) years working experience in a government accounting environment

Required knowledge and skills:

• Basic knowledge of government accounting principles and practices
• Working knowledge of the FAA Act
• Good oral and written communication skills
• Good interpersonal and customer service skills
• Good time management skills
• Ability to work in teams

Remuneration: $1,145,582 - $1,361,737

Legal Officer (JLG/LO 2) - Headquarters

Job Summary

As instructed by the General Counsel and the Senior Legal Officer, the incumbent provides high quality legal advice as regards to investigations and resolution of complaints.

Responsibilities include but not limited to:

• Providing legal advice and participating in consultations on investigations for which the Commission is required to submit reports
• Giving technical legal advice on matters arising out of the conduct and management of investigations
• Assisting with research required for the review and reform of relevant laws and regulations being the responsibility of Commission
• Assisting with the interpretation, implication and implementation of various legislations
• Reviewing case files and preparing reports as requested by the Statute
• Representing the Commission in legal proceedings
• Identifying trends based on data emanating from the investigation that will require legislation to address emerging issues
• Providing advice on contracts and tender documents to ensure compliance with government's legal and policy obligations
• Assisting with training on legal and procedural matters within the Commission

Minimum required qualifications and experience:

Attorney at law (called to the Bar in Jamaica) with:

• L.L.B. and
• Legal Education certificate from Council of Legal Education

Required knowledge and skills:

• Expert knowledge of applicable principles of criminal and civil laws and rules of criminal procedures and relevant Constitutional and Statutory Laws
• Comprehensive knowledge of Administrative Law
• Working knowledge of the principles of management, administration, planning and resource utilization

Remuneration: $2,281,605 - $2,712,111 per annum with appropriate allowances.

Applications accompanied by CVs should be submitted no later than Friday, September 10, 2021 to:  hrd@indecom.gov.jm

Thank you for your interest; however, only shortlisted applicants will be contacted.