Administrative Assistant (Kingston, Jamaica) - National Irrigation Commission Limited

Job Summary

Under the direct supervision of the Public Relations Specialist, the Administrative Assistant is responsible for providing general administrative support to the Public Relations Specialist and the Public Relations Unit. 

Key Responsibilities include:

• Produce Minutes of meetings as assigned
• Produce departmental and other reports as required
• Manage and maintain hard and soft copy files and records in accordance with established procedures 
• Conduct administrative functions to include booking and coordinating meetings and events, managing calendar schedules  
• Liaising with internal and external stakeholders including Government Ministries/Agencies and ensure adequate coordination and coverage of events
• Assist in the design and production of the Commission's Annual Report and educational/promotional materials (e.g. newsletters, banners, brochures, pamphlets)
• Assist in the preparation of speeches, messages and other communique
• Manage, update and monitor the Commission's website and social media platforms

Minimum Requirements:

• Current designation in Certified Administrative Professional (CAP) or Diploma in Administrative Management Level 4 
• Certificate in Public Relations/Associate degree in Mass Communications or related field of study
• Minimum of three (3) years working experience in an administrative or public relations position
• Excellent command of the English Language and the ability to communicate effectively both orally and in writing
• Proficiency in Microsoft Office and other related applications
• Excellent interpersonal, customer service, and team building skills
• High degree of integrity and flexibility
• Knowledge of public relations principles and practices
• Familiarity with the Access to Information Act and relevant government regulations 
• Working knowledge of photography and graphic art techniques, including design and layout is desirable

Applications to include cover letter and detailed resume should be submitted no later than February 4, 2022 to:

The Manager - Human Resources & Industrial Relations

P.O. Box 631,

Kingston 6,

Or email: hr@nicjamiaca.com

Please note that only shortlisted candidates will be contacted.