Administrative Assistant 1 - Finance Dept. (Kingston, Jamaica) - TPDCo

 The Tourism Product Development Company Ltd. (TPDCo.) is seeking to identify a motivated and results-oriented professional to fill the following position:

Administrative Assistant 1 – Finance Department

The Administrative Assistant – Finance provides administrative support to the Financial Controller for all administrative matters relating to the Finance Division.

KEY RESPONSIBILITIES

• Serve as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the department.

• Research information compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

• Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of staff, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.

• Schedule appointments and maintain calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.

• Establish, update, and maintain unit’s files, inventories, and records; implement and maintain data management systems, as required.

• Assist with the preparation of the company’s annual budget formulation

• Prepares monthly reports.

• Record minutes of meetings, type and produce notes of these meetings and circulate accordingly.

• Maintain and review the filing system

Key Competencies

• Proficient in the use of computers and applications for data analysis.

• Database management skills

DESIRED EDUCATION AND EXPERIENCE

• Four (4) CXC/GCE O’Level passes including Mathematics and English Language

• A Diploma from a recognized institution

• At least three (3) years experience in a similar position

• And /Or commensurate qualifications determined suitable by the TPDCo.

Applications should be e-mailed to jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4 p.m. on Friday, January 21, 2022.

We thank all respondents, but only short-listed persons will be contacted.