Administrative Assistant 1 – Product Quality – Ocho Rios, Jamaica - Tourism Product Development Company Limited

 The Tourism Product Development Company Ltd. (TPDCo.) is seeking to identify a qualified, motivated and results-oriented professional to fill the following position:

Administrative Assistant 1 – Product Quality – Ocho Rios

Under the supervision of the Product Quality Manager, the Administrative Assistant 1 provides administrative support to the Product Quality Manager as well as to administer the work of the department such as budget controls, information gathering and disbursement.

KEY RESPONSIBILITIES

• Records minutes of meetings and distributes in a timely manner
• Manages the distribution of JTB licences for the region
• Keeps diary of Product Quality Manager up to date with appointments/confirm meetings
• Maintains and reviews filing system retrieves files as requested /photocopy documents as requested
• Assists with the preparation of monthly, quarterly and yearly reports
• Attends to incoming and outgoing correspondence; takes appropriate follow up action
• Maintains adequate stock of stationery
• Maintains a telephone directory of frequently called numbers
• Arranges meetings as directed including venues, materials, refreshments and any other input required for the meetings
• Drafts and prepares documents and letters for the manager and where instructed signs these letters on the manager’s behalf.
• Any other duties that may be assigned.

KEY COMPETENCIES

• Good oral and written communication skills
• Self-motivated
• Ability to be a team player
• Proficient in computer programmes, e.g. Microsoft. Excel, Power Point and Access
• Good typing skills
• Good knowledge of the tourism sector
• Customer & Quality Focus
• Result orientation
• Technical skills
• Initiative
• Methodical

DESIRED EDUCATION AND EXPERIENCE

• Diploma in Business Administration or equivalent from a recognized institution
• Certified Professional Secretarial certificate
• Recognized supervisory course

OR

• “Any equivalent Combination of Qualifications and Experience”

N.B: Interview will include a practical component.

Applications should be e-mailed to jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4 p.m. on Friday, April 12, 2024.

We thank all respondents, but only short listed persons will be contacted.

Watersports Officer (Ocho Rios, St. Ann) - TPDCo.

 The Tourism Product Development Company Ltd. (TPDCo.) is seeking to identify a motivated and results-oriented professional to fill the following position:

Watersports Officer – Ocho Rios

Under the supervision of the Product Quality Manager – Ocho Rios, the Water Sports Officer monitors and assess water sports and water-based entities in the tourism sector in order to facilitate the development of tourism facilities and services and facilitate the development of the tourism product via consultation with operators and relevant agencies.

KEY RESPONSIBILITIES

• Assess all water sports and water-based tourism entities, prepare written reports on findings and facilitate change by providing recommended corrective action.
• Assess all tourism entities (hotels, non-hotels, car rental, bike rental, in-bond shops, travel halts, attractions, tour operators) and prepare written reports on findings and facilitate change by providing recommended corrective action
• Prepare and update the list of operating entities with a view to having all being licensed by the Jamaica Tourist Board and the River Rafting Authority respectively.
• Be responsible for implementing seizure procedures to deal with unlicensed watersport/water based operations
• Liaise with government agencies to assist the sector regarding compliance and regulatory requirements.
• Keeps abreast of international standards and practices in water sports, review literature and information on new developments in trends, equipment and accessories and inform on possible implications for water sports/River Rafting operations in Jamaica.
• Submit reports on each operation and reports should contain recommendations or corrective actions to be taken.
• Follow up results of assessments and assist to expedite corrective action.
• Liaise with other departments internally to establish/address water sports/River Rafting concerns or related matters.
• Draft briefs for the attention of the director indicating new developments and recommending improvements and changes to local standards.
• Provide information regarding training needs for the sector and facilitate awareness programmes where applicable.
• Prepare follow up correspondence to operators regarding problems observed and the recommendation and or corrective actions as per assessment report
• Target assessments annually, quarterly, monthly, and weekly to ensure targets meet projections for the budgetary year set by the department.
• Oversee the Department’s operation in the region.
• Provide written consultation reports to the entities on request.
• Attend relevant meetings, seminars, workshops and other activities of the company as directed by the department’s director
• Inform managers and director of issues/problems and solutions.
• Perform any other duty as directed by the executive director/director of the department.
• Provide monthly reports on sector.
• Assist in the training/annual assessment of target groups involved in Water sports/Water Based/River Rafting attractions

Technical & Professional Responsibilities

• Provides technical advice and on-site instructions to Watersports/Water Based/River Rafting personnel island wide
• Initiates and implements programmes to facilitate improvement of product standards within the sector.
• Initiates and implements programmes to facilitate quality services within the tourism sector.
• Leadership competencies

KEY COMPETENCIES

Functional/Occupational Competence

• Ability to communicate effectively both in oral and written format.
• Sound knowledge of the regulations governing the tourism sector
• Sound knowledge of the regulations governing the Watersports/Water Based tourism activities.
• Sound knowledge of Environmental Management systems
• Knowledge of the coastline and hazardous areas.
• Communications skills, patience and tolerance
• Attention to details.
• Good time management skills
• Strong reasoning and analytical skills.
• Ability to lead/supervise Junior Staff

Behavioural Competences

• Ability to work effectively with other team members to achieve team goals.
• Ability to comfortable interface with people at all levels within the organization.
• Must be polite, pleasant, professional, diplomatic, patient, flexible, honest and willing to go the extra mile.
• Display high level of integrity.
• Works well under pressure.

DESIRED EDUCATION AND EXPERIENCE

• Bachelor’s Degree in business administration or Tourism
• Minimum of five (5) years working within the Watersports Sector at a management level
• Knowledge of the Marine Environment, operations and maintenance of boats, Scuba equipment, Air compressors, parasailing equipment and sailing equipment
• Ability to efficiently conduct audits
• Certificate in Scuba Diving and Scuba Inspection
• And /Or commensurate qualifications determined suitable by the TPDCo.

Applications should be e-mailed to jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4 p.m. on Friday, January 21, 2022.

Subject: Watersport Officer

We thank all respondents; however, only short-listed persons will be contacted.

Administrative Assistant 1 - Finance Dept. (Kingston, Jamaica) - TPDCo

 The Tourism Product Development Company Ltd. (TPDCo.) is seeking to identify a motivated and results-oriented professional to fill the following position:

Administrative Assistant 1 – Finance Department

The Administrative Assistant – Finance provides administrative support to the Financial Controller for all administrative matters relating to the Finance Division.

KEY RESPONSIBILITIES

• Serve as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the department.

• Research information compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

• Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of staff, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.

• Schedule appointments and maintain calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.

• Establish, update, and maintain unit’s files, inventories, and records; implement and maintain data management systems, as required.

• Assist with the preparation of the company’s annual budget formulation

• Prepares monthly reports.

• Record minutes of meetings, type and produce notes of these meetings and circulate accordingly.

• Maintain and review the filing system

Key Competencies

• Proficient in the use of computers and applications for data analysis.

• Database management skills

DESIRED EDUCATION AND EXPERIENCE

• Four (4) CXC/GCE O’Level passes including Mathematics and English Language

• A Diploma from a recognized institution

• At least three (3) years experience in a similar position

• And /Or commensurate qualifications determined suitable by the TPDCo.

Applications should be e-mailed to jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4 p.m. on Friday, January 21, 2022.

We thank all respondents, but only short-listed persons will be contacted.

Data Entry Clerk (Kingston, Jamaica) - Tourism Product Development Company (TPDCo)

The Tourism Product Development Company Ltd. (TPDCo.) is seeking to identify a motivated

and results-oriented professional to fill the following position:

Data Entry Clerk – Licence Processing Unit – Kingston

Under the supervision of the Licence Processing & Registration Manager, the Data Entry Clerk maintains and assists with the coordination of an effective records management system within the Licence Processing Unit.

KEY RESPONSIBILITIES

• Protect confidential and vital records.
• Assist with filing of all documents as per the Records Management and Access to Information Act.
• Provide monthly updates on the assigned work completed on the Records and Document Management System.
• Attend to all relevant correspondence in a timely manner.
• Assist with the preparation of Contract Carriage Licenses.
• Assist with the preparation of Craft Traders Licenses.
• Assist with the preparation of Identification Cards.
• Assist with the Maintenance of Contract Carriage database.
• Assist with the Maintenance of the Craft Traders database.
• Provide customer service to Contract Carriage Operators and Craft Traders.
• Provide telephone operator services as scheduled; and
• Perform miscellaneous job-related duties as assigned

KEY COMPETENCIES

• Good oral and written communication skills
• Self-motivated
• Team player
• Proficient in computer programs, eg. Microsoft Word, Excel and PowerPoint
• Knowledge of the tourism sector

DESIRED EDUCATION AND EXPERIENCE

• A minimum of four (4) CXC subjects inclusive of Mathematics and English
• A working knowledge of Microsoft Word and Microsoft Excel
• Two years’ experience in a similar position

All applications should be emailed to: jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4:00 pm on Friday, January 21, 2022. 

Subject: Data Entry Clerk – LPU – Kingston

We thank all respondents, but only short-listed persons will be contacted.

Junior Accountant (Kingston, Jamaica) - Tourism Product Development Company Ltd.

 Tourism Product Development Company Limited (TPDCo) is seeking to identify a motivated and results for I enter professional to fill the following position: 

Junior Accountant (Payroll Officer)

Under the direction of the Accountant, the Junior Accountant (Payroll Officer) will oversee all aspects of preparing and distributing employees' payments on a monthly and fortnightly basis. This includes coordinating, directing, and controlling payroll preparation, processing and distribution. It also includes maintaining payroll records, calculating taxes, balancing payroll accounts, and overseeing other member(s) of the payroll staff. Pays employees and compiles payroll information by managing payroll preparation; completing reports; maintaining records.

Key Responsibilities: 

• Monthly salary paid on time and accurately based on information received from the HR Department
• Fortnightly wages paid on time and accurately based on information received from the HR Department
• All payroll related tax obligations are satisfied

Performance Criteria:

• Process payroll changes (e.g. new hires, terminations, salary increase and increments)
• Ensure compliance with relevant laws and internal policies in relation to payroll preparation
• Reconciles the other payables account and provide supporting documentation
• Perform audit checks on attractions being managed by TPDCo
• Review and improve payroll policies and procedures
• Liaise with auditors in relation to payroll tax audits
• Performs any other duties that may be assigned by the Financial Controller or Accountant

Minimum Education and Experience:

• Bachelor's of Science degree from a recognized institution in Accounting or Business Administration 
• At least three (3) years experience in a similar capacity
• Must be knowledgeable in Government accounting processes and software
• Must have payroll experience

Applications should be emailed to jobs@tpdco.org to the attention of The Executive Human Resources Manager no later than 4:00 pm on Friday, April 16, 2021.