The Office of Utilities Regulation (OUR) invites applications from suitably qualified individuals to fill the following position:
Executive Assistant
Core Functions:
- Provides high level administrative support to the Executive Office;
- Manages the Director-General's and other Executives' appointment schedules
- Schedules and plans meetings, conferences and teleconferences;
- Takes minutes of meetings and circulates accordingly
- Coordinates the flow of correspondence to and from the Executives and periodically prepares special reports
- Takes instructions, transcribes and prepares letters, etc. for signature and arranges for dispatch
- Prepares responses to routine correspondence and signs on behalf of members of The Executives, when required
- Arranges logistics, including preparing invitations for meetings, seminars or symposiums when required
- Prepares local and overseas travel itineraries; arranges meetings, makes hotel and flight reservations, and arranges for pick-up of persons from airport as necessary
- Attends to telephone calls and visitors to the Executive Office, using judgement regarding sensitivity and priority to screen and/or take appropriate actions
- Prepares and assists with the formulation/compilation of scheduled and ad hoc reports, Consultative Documents, etc
- Prepares presentations and spreadsheets using Microsoft Office Suite applications
- Maintains an effective and efficient record management system
- Assists the OUR in maintaining its Quality Management System certification, through continual improvement of systems and processes; and
- Liaises and interfaces with Senior Management and technical staff to communicate information to and from the Executive
Required Qualifications and Experience:
- B.Sc. degree or diploma in Management Studies or Business Administration from a recognized tertiary institution
- A Certified Professional Secretary (CPS) designation
- Minimum of five (5) years work experience in the performance of similar job functions
Applications should be submitted no later than Thursday, March 31, 2022 to:
Director, Human Resource and Administration
Office of Utilities Regulation
3rd Floor, PCJ Resource Centre
36 Trafalgar Road, Kingston 10, Jamaica.
Email: employment@our.org.jm
Issued by the Office of Utilities Regulation on 22 March 13.
Only shortlisted applicants will be contacted.
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