Executive Assistant (Kingston, Jamaica) - Office of Utilities Regulation

The Office of Utilities Regulation (OUR) invites applications from suitably qualified individuals to fill the following position:

Core Functions:

Provides high level administrative support to the Executive Office;
Manages the Director-General's and other Executives' appointment schedules
Schedules and plans meetings, conferences and teleconferences;
Takes minutes of meetings and circulates accordingly
Coordinates the flow of correspondence to and from the Executives and periodically prepares special reports
Takes instructions, transcribes and prepares letters, etc. for signature and arranges for dispatch
Prepares responses to routine correspondence and signs on behalf of members of The Executives, when required
Arranges logistics, including preparing invitations for meetings, seminars or symposiums when required
Prepares local and overseas travel itineraries; arranges meetings, makes hotel and flight reservations, and arranges for pick-up of persons from airport as necessary

Attends to telephone calls and visitors to the Executive Office, using judgement regarding sensitivity and priority to screen and/or take appropriate actions
Prepares and assists with the formulation/compilation of scheduled and ad hoc reports, Consultative Documents, etc
Prepares presentations and spreadsheets using Microsoft Office Suite applications
Maintains an effective and efficient record management system
Assists the OUR in maintaining its Quality Management System certification, through continual improvement of systems and processes; and
Liaises and interfaces with Senior Management and technical staff to communicate information to and from the Executive

Required Qualifications and Experience:

B.Sc. degree or diploma in Management Studies or Business Administration from a recognized tertiary institution
A Certified Professional Secretary (CPS) designation
Minimum of five (5) years work experience in the performance of similar job functions

Applications should be submitted no later than Thursday, March 31, 2022 to:

Director, Human Resource and Administration

Office of Utilities Regulation

3rd Floor, PCJ Resource Centre

36 Trafalgar Road, Kingston 10, Jamaica.

Email: employment@our.org.jm

Issued by the Office of Utilities Regulation on 22 March 13.

Only shortlisted applicants will be contacted.

Jamaica Jobs Focus