Records Officer (Kingston, Jamaica) - Agro-Investment Corporation

 Agro-Investment Corporation an entity under the ambit of the Ministry of Agriculture and Fisheries is seeking to identify a highly motivated, dynamic, and knowledgeable individual to fill the post of:

Records Officer

Job Summary

Reporting to the Snr. Director Human Resource Management & Administration, the Records Officer is responsible for providing administrative support to the Human Resource Department by managing the retrieval and storage of Human Resource documents and processing Human Resource transactions.

Key Responsibilities Areas

Administrative

• Undertakes data entry and scanning of records;
• Assists in the preparation of departmental status reports;
• Prepares a monthly attendance report; ensures the validity of the monthly attendance report;
• Drafts late letters for staff who are late for more than five times for the month for the signature of the Director;
• Update correspondences on the all files within the department;
• Participates in the development of the Unit’s plans and budget;
• Writes monthly and quarterly reports on work activities;
• Recommends and on approval, implements policy changes.

Technical

• Develops and recommends policies for electronic records
• Sorts, classifies, indexes and files correspondence on appropriate file;
• Facilitates the development and maintenance of filing systems to meet administrative and legal requirements;
• Identifies the most appropriate Records Management resources;
• Advises on and implements new Records Management policies and classification systems;
• Ensures compliance with relevant legislation and regulations;
• Conducts training programmes/sessions on Records Management, Information Management, and related topics;
• Provides advice on Records Management issues;
• Sources requested documents by researching the files, requesting their provision from the staff member and by any other means as directed;
• Assists with the collection of the interim and final appraisals;
• Updates the Human Resource Management Information System;
• Creates new files and establishes appropriate methods for the storage of old files.

Required Skills & Competence

• An excellent understanding of the record management techniques;
• Working knowledge in the application of a Human Resource Management Information System;
• Knowledge of Human Resource policies and procedures;
• Knowledge of the Staff Orders and other relevant regulations;
• Working knowledge of computer applications e.g. Microsoft Office Suite and other relevant software.

Minimum Required Qualification and Experience

• Four (4) CXC or GCE ‘O’ Level subjects including English Language, Information
• Technology and Mathematics;
• Certificate in Records Management from a recognized institution;
• Three (3) years’ experience in a similar capacity.

Application accompanied by a resume must be submitted no later than Friday, March 18, 2022 to:
Snr. Director, HRM & Development
Agro-Investment Corporation
188 Spanish Town Rd.
Kingston 11.
Or by email to: vacancies@agroinvest.gov.jm

Please note that only shortlisted applicants will be contacted. Please note that the title of the position MUST be included in the subject and only shortlisted applicants will be contacted.