Assistant Registrar (Kingston, Jamaica) - Jamaica Constabulary Force (JCF)

 Applications are being invited from suitably qualified applicants to fill the following position within the Human Resource Division of the Police Department.

Assistant Registrar (PIDG/RIM 3) - Vacant 

Salary range: $933,069 - $1,109,126 per annum and any allowance(s) attached to the post.

Job Purpose:

The incumbent is responsible for the maintenance of an effective and efficient file management and mail dispatch system, ensuring safe custody and efficient retrieval of records and a reliable automation  and manual records management system. 

Key Outputs

• Manages the mail dispatch function of the Division, ensuring that mails are delivered within specified time frames
• Logs files to Records Clerk for filing
• Conducts desk audits to ensure files are filed within specified time frame and according to the established format
• Oversees the conduct of file inventories and updates all filing systems
• Manages requests for files and ensures that service levels are maintained in accordance with standard operating procedures
• Monitors the movement of files and updates system accordingly
• Manages the Bring-up system and ensures that files are submitted to relevant persons on specified dates
• Monitors the issuance/movement of files to ensure that files are accessed only by duly authorized persons
• Manages the stamp system, ensuring continuous availability
• Ensures consistency and accuracy of information within the Unit
• Develops, implements and maintains a system for tracking files
• Provides report on desk activities
• Ensures backup of filing systems

Minimum Required Education and Experience:

• Minimum of four (4) subjects at the CXC or GCE 'O' level including English Language and a numeracy subject
• Training in Records and Information Maagement

Special Condition Associated with the Job:

• Dust

For further details, contact the HRIS Officer at hrbranch@jcf.gov.jm

Applications accompanied by resumes must be submitted no later than Wednesday, September 28, 2022 to the:

Senior Director,

Human Resource Management & Development,

Jamaica Constabulary Force,

NCB South Tower,

3rd Floor, 2 Oxford Road,

Kingston 5.

Email: hrbranch@jcf.gov.jm

We appreciate your interest in this advertisement; unfortunately only shortlisted candidates will be contacted.