Assistant Registrar (Kingston, Jamaica) - Jamaica Constabulary Force (JCF)

 Applications are being invited from suitably qualified applicants to fill the following position within the Human Resource Division of the Police Department.

Assistant Registrar (PIDG/RIM 3) - Vacant 

Salary range: $933,069 - $1,109,126 per annum and any allowance(s) attached to the post.

Job Purpose:

The incumbent is responsible for the maintenance of an effective and efficient file management and mail dispatch system, ensuring safe custody and efficient retrieval of records and a reliable automation  and manual records management system. 

Key Outputs

• Manages the mail dispatch function of the Division, ensuring that mails are delivered within specified time frames
• Logs files to Records Clerk for filing
• Conducts desk audits to ensure files are filed within specified time frame and according to the established format
• Oversees the conduct of file inventories and updates all filing systems
• Manages requests for files and ensures that service levels are maintained in accordance with standard operating procedures
• Monitors the movement of files and updates system accordingly
• Manages the Bring-up system and ensures that files are submitted to relevant persons on specified dates
• Monitors the issuance/movement of files to ensure that files are accessed only by duly authorized persons
• Manages the stamp system, ensuring continuous availability
• Ensures consistency and accuracy of information within the Unit
• Develops, implements and maintains a system for tracking files
• Provides report on desk activities
• Ensures backup of filing systems

Minimum Required Education and Experience:

• Minimum of four (4) subjects at the CXC or GCE 'O' level including English Language and a numeracy subject
• Training in Records and Information Maagement

Special Condition Associated with the Job:

• Dust

For further details, contact the HRIS Officer at hrbranch@jcf.gov.jm

Applications accompanied by resumes must be submitted no later than Wednesday, September 28, 2022 to the:

Senior Director,

Human Resource Management & Development,

Jamaica Constabulary Force,

NCB South Tower,

3rd Floor, 2 Oxford Road,

Kingston 5.

Email: hrbranch@jcf.gov.jm

We appreciate your interest in this advertisement; unfortunately only shortlisted candidates will be contacted.

Assistant Registrar (St. Ann) - Brown's Town Community College

The Board of Management and the Administration of the Brown's Town Community College are seeking candidates for the stated job position below:

Assistant Registrar

Qualifications and Experience:

Minimum Qualifications:

• Bachelor's of Science degree/Bachelor's of Business Administration degree
• Minimum experience: One (1) year related work experience

Applications should include a letter of application, along with a résumé and at least two (2) written character references for immediate review. Please send to the following address(es):

We facilitate receipt of applications via email address:

hr@btcc.edu.jm

Please address communication to:

The Chairman

C/o The Principal

Brown's Town Community College

1 Huntley Road,

Brown's Town P.O. Box 556,

St. Ann

Deadline: Sunday, October 11, 2020.

We thank all applicants for their interest in serving this institution, however, we limit further communication to shortlisted applicants.

Assistant Registrar (Kingston, JM) - JDF (Caribbean Military Academy)

The Jamaica Defence Force (JDF) invites suitably qualified persons to enlist in the JDF, to fill the following position as

Assistant Registrar at The Caribbean Military Academy (CMA)

Candidates must fulfill the following requirements:

Nationality: Be a citizen of the Commonwealth

Minimum Professional and Educational Requirements:

• Professional qualification in Records Management
• At least three (3) years experience in Records Management at the supervisory level

Key Competencies:

• A systematic, thorough and highly organized approach to work
• Ability to work with tight deadlines
• Excellent organizational skills
• Ability to think critically
• Willingness to work within a military environment

Key Duties and Responsibilities:

• Develop, implement and administer a comprehensive records management programme for the CMA to achieve full lifecycle management for all records regardless of media
• Establish efficient and effective records and information management policies, procedures and standards in compliance with JS ISO 15489 (Jamaica Standard Specification for Information and Documentation) and based on international best practices while keeping with the provisions of the overarching Government of Jamaica RIM Policy and Guidelines
• Generate user-friendly and functional information management systems and support for achieving high levels of accountability and transparency
• Ensure that information can be easily identified and retrieved when needed, by providing a structured functional classification system that supports the core and administrative activities of the organization
• Implement a records retention and disposition programme
• Coordinate the evaluation and preparation of records for detentions scheduling in accordance with applicable laws and to meet the administrative, financial and evidential requirements of the organization
• Coordinate the compilation and distribution of records management policies and procedures
• Provide training, advice and assistance to management and staff at all levels to facilitate maximum cooperation and compliance with established record keeping standards

Application letters and résumés are to be submitted via email to so1j1.pa@jdf.mil.jm on or before September 25, 2020  and addressed to:

SO1 J1 (Pers and Admin) 

Headquarters

Jamaica Defence Force

Up Park Camp

Kingston 5. 

For further clarification, applicants may call: (876) 926-8121-9 Ext 2014, (876) 833-7481.