Receptionist/Administrative Associate (JAMMS) - Kingston, Jamaica

 We are growing and we need you!

Receptionist/Administrative Associate 

We are an intellectual property rights firm, with international reach, providing rights management services for the music industry. We are seeing a candidate who is exceptionally sharp and who possesses excellent organizational abilities, to be part of our growing team of music rights personnel. The successful candidate would be joining a highly specialized team working in a productive environment. 

Job Summary

The company is seeking an individual who is articulate, culturally aware and very self-assured, to be the person of first contact for its wide range of clients.

The candidate must be able to display personal and organizational maturity, high level of emotional intelligence, and can exhibit integrity and professionalism under all circumstances.

Responsibilities summary:

• Use computerized systems to maintain and update multiple databases
• Providing critical administrative support to relevant departments
• Receiving and making telephone calls in an efficient, professional and courteous manner
• Welcoming clients who visit office and channeling their interests
• Using effective and standard office procedures to meet the company's administrative and operational needs
• Organizing and managing the Manager's itinerary and dairy
• Scheduling and attending meetings, taking and transcribing minutes 
• Assisting the Manager, or other designated personnel, in the preparation and administration of public education and marketing  programs for the company
• Carrying out data entry, records management, research and reporting functions

Qualifications, skills and competencies:

• Must be a Certified Professional Secretary, or possess an Associate Degree/Diploma in Business Studies with at least four (4) years professional experience 

Or

• A first degree in Office/Business Administration with at least two (2) years professional experience
• Proficient in using computer software with mastery of Excel and Word 
• Must have excellent time management skills
• Must be highly reliable and organized
• Must have highly developed verbal and written communication skills
• Under forty (40) years old

Please submit application letter and resume by email to: iprhumanresources@gmail.com

Or apply using this link: https://forms.gle/SNY2xDAJNcg1YWdSA by no later than Wednesday, May 15, 2024. 

Note carefully, only shortlisted candidates will be contacted.