Billing Clerk/Receptionist (Kingston, Jamaica) - Parkland Industrial

 

Requirements:

• Five CXC O' Level subjects including Mathematics and English
• Must be proficient in Microsoft Excel
• At least three (3) years experience in a similar position
• Invoice accuracy including using correct codes
• Balance cash and generate reports  for credit and debit sales
• Greet customers with courtesy and professionalism
• Prepare sales estimates 

Interested persons should submit their resumes to: info@parklandindustrial.com

Deadline: November 1, 2024.

Secretary/Receptionist (Kingston, Jamaica) - Council of Legal Education

 Salary Scale: $962,934.00 - $1,205, 151.00

The Council of Legal Education-Norman Manley Law School, invites applications for the post of Secretary/Receptionist. The job holder is expected to execute secretarial and clerical duties in order to support the clients and students at the Legal Aid Clinic. In addition, he/she is required to execute receptionist duties.

At minimum, the incumbent should have the following academic qualifications:

• Five (5) CXC subjects including Mathematics and English. English should be at Level 1 or II
• Three (3) years secretarial experience, which includes Telephone Operator/Receptionist duties
• Legal Secretarial experience would be an asset

Allowances: Uniform and Laundry

Benefits: Health, Group Life, Pension and Paid Time Off (PTO)

Kindly submit a signed cover letter, an updated resume, and three (3) signed character reference letters to jobs@nmlscle.com.com by November 8, 2024.

The successful applicant will be expected to assume duties on Monday, January 6, 2025. 

The Norman Manley Law School recognizes the time and effort it takes to apply for a position and thanks all applicants. However, only shortlisted applicants will be contacted.

Receptionist/Data Entry Clerk, etc (Kingston, Jamaica)

 

A small civil, commercial and real estate law firm established for over ten (10) years is seeking to fill the following positions:

Receptionist/Secretary (Kingston, Jamaica) - Mona School of Business & Management (UWI)

 

The Mona School of Business and Management (MSBM) is the premier business school in the region. It's mission is to advance learning, create knowledge, and foster innovation for the positive transformation of Caribbean enterprise through the development of world-class business professionals and research-based solutions. Applications are invited from suitably qualified persons to fill the position of: 

Receptionist/Secretary 

Job Summary

The position of Receptionist/Secretary exists to manage the daily operations of the front desk and to assist students, staff and visitors effectively as the need arises. The incumbent plays a ritual role in projecting the appropriate image of the school to the public. Being the first line of contact with callers and visitors, he/she is required to give accurate and current information by telephone or personal contact; direct and control the flow of students and visitors to their destinations. The incumbent performs other duties which includes:  providing assistance to the Behavioural Science and General Management Unit, promoting the courses for MSBM programmes, providing administrative support for the unit and collecting relevant documents and mail.

Qualifications: Education & Experience:

• A BSc in Business Administration
• Chartered Professional Seretary (CPS) or
• Chartered Administrative Professional Certification (CAP) is a plus
• At least two (2) years experience in a similar position

Key Responsibilities:

• Knowledge of the procedures and policies of the University of the West Indies
• Knowledge of programmes being offered by MSBM
• Knowledge of the undergraduate and graduate hand books for the Faculty of Social Sciences in order to better advise students on queries
• Knowledge of office procedures
• Knowledge of Norstar PBX telephone system

Required competencies:

• Competence in Microsoft Office Suite applications, Banner, SharePoint, Point of Sale machine and OurVLE
• Customer service skills
• Excellent keyboard skills with the ability to type 40 words or more per minute accurately
• Notable mastery of the English vernacular
• Ability to communicate with persons at all levels
• Ability to understand both oral and written directives
• Good time management skills, with the capability of meeting deadlines
• Good initiative with the ability to work with little supervision
• Good problem solving abilities
• Possess the ability to multitask
• Possess the ability to work under pressure
• Must be a team player

For further information on the Mona School of Business and Management, please visit us at http://www.mona.uwi.edu./MSBM/

Applicants must submit by electronic mail an application letter along with a resume giving full particulars of qualifications, experience, and names and contacts for three (3) references to:  msbm.careers@uwimona.edu.jm for the attention of the 

Manager, Human Resource and Administration, 
Mona School of Business and Management, 
UWI, Mona. 

The final date for the receipt of applications is September 9, 2024.

Receptionist/Clerical Assistant (Kingston, Jamaica) - Jamaican Association on Intellectual Disabilities

   Receptionist/Clerical Assistant (EIGS/AS 2)

The position requires the incumbent to display high interpersonal skills, creativity an provide strong clerical support to members of JAID's administration and project staff.

Qualifications and Experience:

• Five (5) CXC subjects (English Language and a numeric subject
• One (1) year of experience in a Business environment
• Training in customer service
• Knowledge and experience in using Microsoft Office Suite applications

Applications accompanied by detailed resumes, including the names of two (2) references should be submitted no later than Friday, September 6, 2024 to: 

The Human Resource Manager,

The Jamaican Association on Intellectual Disabilities,

7 Golding Avenue,

Kingston 7.

Email: hrmjaid2018@gmail.com

Only shortlisted applicants will be contacted.

Point-of-Sale Receptionist (Relief) | St. Ann, Jamaica | Caribbean Producers Jamaica Ltd.

POINT-OF-SALE RECEPTIONIST (Relief)

REV-CPJ MARKET DRAX HALL · ST. ANN, JAMAICA

Summary:
The POS Receptionist reports to directly to the Retail Operations Manager and is responsible for processing the sale of merchandise in the CPJ Retail Store. The incumbent is also responsible for the managing and tracking inventory. He/She must demonstrate experience and skills in providing excellent customer service, within a fast-paced environment.

Duties and responsibilities may include:

• Collect cash, checks, and credit card payments from customers
• Effectively operates a cash register to compute and record total daily sales.
• Make change accurately and efficiently
• Maintain cash control over register drawer and verify amounts are correct
• Inspects merchandise prior to packaging to see that it is in satisfactory condition and verifies items with invoiced quantity for all purchases.
• Consistently reviews price sheets to note price changes and sale items.
• Verifies all transfers are posted daily to the system.
• Ensures the processing of goods returned and subsequent credits.
• Checks and ensures that the lights are switched off.
• Participates in all inventory counts.
• Effectively completes all other activities as delegated by the supervising authorities including managing shelves and tracking inventory.

Skills and Education Qualifications

• Self-motivated with the proven ability prioritize and work independently with minimal supervision
• Ability to develop and maintain good relationships with employees and customers.
• Ability to display a professional attitude at all times.
• Should possess good written and verbal communication skills.
• Well organized and methodical approach to work and the work environment.
• Ability to work flexible hours as the needs of the service dictate, including out of normal hours as required.
• Ability to work within Company Policies.
• An understanding of the principles of good customer service.
• Knowledge and understanding of Health and Safety Regulation.
• Strong counting and calculation skills are required.
• Strong analytical and mathematical skills are required.
• Should have at least 1 year experience in the field.
• Must be comfortable with working in a retail environment, and understands basic business processes and procedures
• Valid Food Handlers Permit.

APPLY TO CPJ

Cashier/Receptionist (Kingston, Jamaica) - Hose Assembly & Supply Limited

 

REQUIREMENTS

• At least four (4) CXC passes must include a numerical subject
• A minimum of two(2) years of experience as a Cashier/Receptionist
• Must be computer-literate including the use of Microsoft Office
• The ability to work well under pressure
• Possess excellent communication skills

Application Deadline: June 30, 2024

Only short-listed applicants will be contacted

APPLY NOW 

Receptionist (Kingston, Jamaica) - Fontana Pharmacy

 

Job Description

Receptionist - Barbican - Kingston, Jamaica

Positions available: 1

ESSENTIAL FUNCTIONS:

The following are specific responsibilities and contributions critical to the successful performance of the position:

• Answer phones and operate a switchboard.
• Route calls to specific people.
• Answer inquiries about company.
• Greet visitors warmly and make sure they are comfortable
• Ensure reception area is tidy
• Coordinate mail flow in and out of office.
• Coordinate office activities.
• Handle phone calls from employees calling in sick.
• Gather personal and insurance information
• Send email and faxes.
• Collect and distribute parcels and other mail.
• Perform basic bookkeeping, filing, and clerical duties
• Take and relay messages
• Performs miscellaneous job-related duties as assigned.

SUPPORTIVE FUNCTIONS:

• In addition to performance of the essential functions above, this position may be required to perform a combination of other supportive functions, to be solely determined by the supervisor based upon the particular requirements of Fontana Limited.

Other:

• In order to properly service our clients, you may be required to work outside of our scheduled business hours.
• Timely execution of duties in keeping with pre-arranged schedule.
• Care and diligence in protecting the organization’s assets

Job Requirement
Working Environment / Physical Activities:

• Considerable physical activity.
• Work is normally performed in a typical interior/office work environment.

EXPERIENCE; EDUCATION OR CERTIFICATION

• A minimum of 5 CXC subjects including Mathematica and English Language
• Basic computer skills, including MS Word and Excel
• At least 6 months experience in related field

SKILLS AND KNOWLEDGE

• Demonstrated ability to deal with phone and email inquiries
• Database management skills.
• Ability to analyze and solve problems.
• Ability to prepare routine administrative paperwork.
• Clerical, word processing, and/or office skills.
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
• Strong interpersonal skills, ability to communicate (verbal, listening, writing) and manage well at all levels of the organization and with staff at remote locations essential.
• Must be detailed oriented and a multitasker with superb organizational skills
• Must possess a high level of integrity and dependability with a strong sense of urgency
• Must have strong internal and external customer service skills
• Willingness to demonstrate lateral service and support in a cooperative and pleasant manner for the overall good of the company.

Personal Characteristics

• Excellent interpersonal and team skills, extremely collegial
• Outstanding communications skills, written and oral
• Self-motivated; Hands-on, leads by example
• Values diversity of thought, backgrounds and perspectives
• Ability to multi-task while maintaining vigilant attention to detail
• Integrity/ethics beyond reproach
• Constantly looking to apply best practices
• Predisposition to mentor and subsequently increase responsibilities as team develops

Apply to Fontana Pharmacy

Receptionist, Admin Assistant, etc (Kingston, Jamaica) - China Harbour (CHEC)

 

China Harbour Engineering Company is looking for outgoing individuals to serve as the face of our company.

This job posting gives an overview of the company and the culture.

Vacancies:

• Senior Engineer
• Lab - 
• Lab Tech
• Engineering Department - Purchasing  - 
• Storage Assistant
• Commercial Department - 


• Attorney at law, 
• Quantity Surveyor
• Administrative Department - 
• Admin Assistant
• Receptionist
• Human & Resources Manager

Ready to apply?

If the job sounds like a fit for you, send your resume to: Yangfu@chec.Bj.Cn or call (876) 391-4048.

Receptionist/Administrative Associate (JAMMS) - Kingston, Jamaica

 We are growing and we need you!

Receptionist/Administrative Associate 

We are an intellectual property rights firm, with international reach, providing rights management services for the music industry. We are seeing a candidate who is exceptionally sharp and who possesses excellent organizational abilities, to be part of our growing team of music rights personnel. The successful candidate would be joining a highly specialized team working in a productive environment. 

Job Summary

The company is seeking an individual who is articulate, culturally aware and very self-assured, to be the person of first contact for its wide range of clients.

The candidate must be able to display personal and organizational maturity, high level of emotional intelligence, and can exhibit integrity and professionalism under all circumstances.

Responsibilities summary:

• Use computerized systems to maintain and update multiple databases
• Providing critical administrative support to relevant departments
• Receiving and making telephone calls in an efficient, professional and courteous manner
• Welcoming clients who visit office and channeling their interests
• Using effective and standard office procedures to meet the company's administrative and operational needs
• Organizing and managing the Manager's itinerary and dairy
• Scheduling and attending meetings, taking and transcribing minutes 
• Assisting the Manager, or other designated personnel, in the preparation and administration of public education and marketing  programs for the company
• Carrying out data entry, records management, research and reporting functions

Qualifications, skills and competencies:

• Must be a Certified Professional Secretary, or possess an Associate Degree/Diploma in Business Studies with at least four (4) years professional experience 

Or

• A first degree in Office/Business Administration with at least two (2) years professional experience
• Proficient in using computer software with mastery of Excel and Word 
• Must have excellent time management skills
• Must be highly reliable and organized
• Must have highly developed verbal and written communication skills
• Under forty (40) years old

Please submit application letter and resume by email to: iprhumanresources@gmail.com

Or apply using this link: https://forms.gle/SNY2xDAJNcg1YWdSA by no later than Wednesday, May 15, 2024. 

Note carefully, only shortlisted candidates will be contacted.

Receptionist & HR Coodinator (Montego Bay, Jamaica) - Caribbean Producers Jamaica (CPJ)

Summary:

As the Receptionist and HR Coordinator, you will be the first point of contact for visitors and employees, providing exceptional customer service and administrative support. In addition to managing the reception area, you will assist with various HR functions, including personnel file audit, scanning, coordinating HR activities, managing charity donations, corporate social responsibility initiatives, and HR projects. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Desired Competencies

1. Professionalism: Strong related background and working experience with multiple personalities and socio-economic backgrounds. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
2. Teamwork – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Key Responsibilities:

1. Reception and Front Desk Management

• Greet and welcome visitors, employees, and vendors with professionalism and courtesy.
• Answer and direct phone calls, taking messages and handling inquiries promptly and efficiently.
• Manage the reception area, ensuring cleanliness and organization at all times.
• Manage tea station ensuring that items are replenished by collaborating with the Welfare Specialist.
• Coordinate the refill process of the water cooler by collaborating with Office Attendant.
• Receive and distribute mail and packages, and coordinate courier services as needed.
• Maintain temporary IDs logs and issue temporary ID badges as required.
• Maintain temporary staff/intern timesheets as required.
• Receives, logs and disburse cheques as required.
• Maintains and updated CPJ in house phone directory on a monthly basis or as needed.
• Maintain the cubbyhole containing various documents, keeping all sections updated

2. HR Coordination and Support

• Assist with HR functions, including personnel file audit, scanning, and data entry.
• Scanning and digitization - preparing records for digitization; separating a variety of records
• Coordinate HR activities such as employee orientations and onboarding.
• Assist with recruitment processes to scheduling interviews, collect and vet all new hire documents, issue new hire packages and examine all policies received to ensure they are properly completed.
• Maintain HR records and databases, ensuring accuracy and confidentiality.
• Support HR projects and initiatives, providing administrative assistance and coordination as needed.
• Act as HR Representative for Category Management, Auxiliary, IT, Procurement, Quality Assurance departments

3. Charity Donations and Corporate Social Responsibility (CSR)

• Manage all charity donations and CSR initiatives, including organizing fundraising events and volunteer activities.
• Coordinate with internal stakeholders to identify opportunities for community engagement and philanthropic efforts.
• Maintain records and budget of charitable contributions and CSR activities and prepare reports as needed.
• Share all companywide initiatives with employees and solicit volunteers.
• Manage the registration and payment process for all companywide initiatives.

4. Administrative Support

• Provide general administrative support to the HR department, including filing, copying, and scanning documents.
• Prepare and distribute HR-related correspondence, such as offer letters, employment contracts, and HR policies.
• Assist with scheduling meetings, booking conference rooms, and preparing meeting materials.
• Handle confidential information with discretion and professionalism.

Desired Qualifications & Attributes

• Proficiency in MS Office applications (Word, Excel, Outlook) and HRIS systems.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Flexibility to adapt to changing priorities and work independently or as part of a team.
• Minimum - Associate degree in Business Administration or its equivalent.
• Minimum 2 years’ experience in a Customer Service/ HR office environment .
• Must be confidential
• Team player
• Good time-management skills
• Great interpersonal and communication skills
• Computer and internet savvy
• Should possess good written and verbal communication skills.
• General administrative and clerical support
• Knowledge of customer service principles and practices
• Should be meticulous, reliable and able to handle stressful situations.
• Demonstrable integrity and respect for confidentiality.
• Detail-oriented and organizational nature
• Experience working with BambooHR a plus
• Ability to communicate effectively, to assess complex problems and to advise staff members
• Respect for and understanding of diversity (eg: race, gender, socio-economic background)
• Participate in training and development including Company required trainings

APPLY TO CPJ

Receptionist (Kingston, Jamaica) - Balmoral Beauty Bar

 

The perfect job for a people person. 

 Do you love interacting with others? Are you the friendly, welcoming type?

If so, we want you to apply or our receptionist position!

As the first point of contact for our salon, the Receptionist is responsible for providing excellent customer service and creating a positive first impression. This a great opportunity to work in the beauty industry.

Requirements:

• Strong communication and interpersonal skills
• Professional appearance and demeanor
• Ability to multi-task and stay organized
• Flexible availability

Job Facilities:

• Competitive salary
• A supportive work environment
• Employee discount on services

If you are interested in joining our team, please apply today!

Apply now to: admin@balmoralbeautybar.com

We look forward to hearing from you! Submit resumes by April 30, 2024.

Location: 18 Balmoral Avenue, Kingston 10.

Receptionist (Kingston, Jamaica) - S.H.E. Women's Wellness Centre

 We're Hiring!

RECEPTIONIST 

We're looking for a receptionist to join our team!

Requirements:

• Friendly 
• Good communication skills
• Organized
• Team oriented
• Computer literate
• Good command of MS Office

If interested, please send your CV to: drkiri.bridgewater@gmail.com 

The deadline to apply is April 26, 2024.

Receptionist (Portmore, St. Catherine) - Unique Mortuary Supplies Limited

Job Description

We are currently seeking a Receptionist to join our team. The receptionist plays a crucial role in ensuring the smooth operation of our organization. He/She will be responsible for greeting visitors, answering phone calls, and running errands. The ideal candidate will maintain a professional demeanor when interacting with customers and potential clients.

Qualities:

To excel in this role, the ideal candidate should possess the following:

• Verbal and written communication skills. Ability to interact clearly with customers, vendors and employees
• Organization skills: Ability to keep accurate records and quickly find important information
• Time management skills: Ability to prioritize and complete a wide variety of tasks throughout the day
• Patience and listening skills: Ability to respond appropriately and positively interact with irate customers
• Interpersonal skills: Ability to create a pleasant experience for all customers by being personable and attentive

Qualifications:

To be considered for this position, applicants should meet the following requirements:

• High School Certificate and CXCs including Math and English
• Associate or some college education
• Minimum of three (3) years experience as a receptionist
• Proficiency in Microsoft Office Suite and Excel programs
• Excellent customer service skills

Location: Shop # 3, Lot 2, Cooksen Pen, Portmore, St. Catherine, Jamaica, W.I.

If you believe you possess the necessary skills and qualifications for this role, please send your resume and cover letter to: uniquemortuarysupplies@gmail.com.

Receptionist/Greeter (Kingston, Jamaica) - Stewart's Automotive Group

The incumbent is responsible for greeting customers and directing them to the appropriate staff. Assist with resolving customer complaints and performing the general administrative duties of the department.

The following opportunity exists within the Stewart’s Automotive Group, for a customer centric, engaging and results-oriented individual, to fill the position of:

Receptionist/Greeter-Sales Department

Accounting Clerk & Cashier/Receptionist needed (Kingston, Jamaica)

Accounting Clerk & Cashier/Receptionist needed:

• University degree (Accounting Clerk)
• CXC grade 1 or 2 in Mathematics and English Language
• One (1) year of Work Experience
• Working hours: Monday to Saturday

Email: jobopenings@hotpjamaica.com

Mail or deliver to:

Cashier/Receptionist & Accounting Clerk

Shops # 35 - 39

New Kingston Boulevard Centre,

30 Dominica Drive, Kingston 5, Jamaica.

Receptionist (Kingston, Jamaica) - Allied Insurance Brokers

 

Allied Insurance Brokers (AIB) Limited invites applications from experienced, suitable, qualified and dynamic individuals for the position of:

RECEPTIONIST

Receptionist (Manchester, Jamaica) - Firearm Licensing Authority

The Firearm Licensing Authority, a statutory body in the Ministry of National Security (MNS), hereby invites applications from suitably qualified individuals to fill the following position:

RECEPTIONIST (BAND 3) - Southern Regional Office - Mandeville 

Salary range: $1,272,269 - $1,770,060 per annum 

Receptionist (Montego Bay, Jamaica) - S.A.S. Limited

S.A. S. Limited, a corporate service provider, is seeking a qualified employee to fill the role of RECEPTIONIST (Montego Bay). 

Duties & Responsibilities:

• Answer telephone calls
• Prepare payroll weekly, fortnightly and monthly (S01)
• Prepare monthly GCT annual S02 submissions
• Prepare tax returns - ST02, IT07, S04, S04A. ST03
• Apply for Tax Compliance Certificates (TCC)
• Prepare invoices
• Engage in general client services
• Package documents to send to clients

Qualifications and Experience:

• Associate degree in Business Administration, Accounting or related field
• At least one (1) year of experience in similar duties

Please send a resume and cover letter to: hr@hlbjm.com, with subject line "Receptionist" by Friday, February 16, 2024 at 4:00 p.m.

Receptionist (Kingston, Jamaica) - General Legal Council

The General Legal Council invites suitable candidates to submit their application for the position of RECEPTIONIST.

The scope of responsibilities:

Under the general direction of the Administration Manager, the receptionist will be responsible to manage the General Legal Council's front desk operations.

The receptionist will be required to greet and direct all guests and visitors, receive and distribute incoming mail, as well as to direct incoming telephone call in a professional and polite manner.

Qualifications:

• At least five (5) CXC passes including English Language
• A working knowledge of Microsoft Word and Excel applications
• At least two (2) years working experience

Competencies:

• Sound written and oral skills
• Excellent interpersonal skills
• Strong ethical standards
• A high degree of dependability, punctuality and professionalism
• A very high regard for confidentiality
• Committed to working in a team-oriented and fast paced environment
• Familiarity with Microsoft Office Suite applications

Interested persons should apply in writing to:

The Chief Executive Officer,

General Legal Council,

P.O. Box 1093, Kingston, or to ceo@generallegalcouncil.org no later than January 26, 2024.