Records Officer 1 (Kingston, Jamaica) - Min. of Agriculture, Fisheries and Mining

Vacant post of Records Officer 1 (PIDG/RIM 2) in the Facilities and Property Management Branch (Security, Energy & Emergency Management Section), Ministry of Agriculture, Fisheries and Mining, salary range $1,550,136 - $2,084,761 per annum.

Job Purpose
Under the direct supervision of the Manager, Security, Energy & Emergency Management (GMG/SEG 2), the Records Officer 1 (PIDG/RIM 2), is responsible for providing administrative support and general services to enhance the effectiveness of the Unit’s various functions.

Key Responsibilities
Administrative/Management:

• Maintains records of Energy Conservation Programmes;
• Assists telephone technicians in locating direct lines and extensions for repairs;
• Issues items for the provision of refreshments for official meetings;
• Checks utility bills and informs the supervisor of outstanding bills;
• Monitors and ensures that all bills are paid on time to avoid disconnection;
• Maintains Register for all utility companies;
• Maintains a confidential Register for all direct lines;
• Reconciles payments to utility companies and informs the supervisor of missing bills;
• Examines and evaluates records to develop new or improved methods for efficient handling, protection and disposal of records and information;
• Classifies and indexes records;
• Compiles information and data for various reports;
• Inspects files to ensure that they are updated;
• Participates in the annual inventory of records;
• Processes and transfers records for inactive storage or destruction;
• Recommends changes or modifications in procedures.

Required Knowledge, Skills and Competencies
Core:

• Good interpersonal skills.
• Good problem-solving and decision-making skills.
• Good oral communication skills.
• Good written communication skills.
• Good customer and quality focus skills.
• Good planning and organising skills.
• Excellent teamwork and cooperation skills

Technical:

• Knowledge of Records Management.
• Knowledge of Office Procedures.
• Good knowledge of the operations of Government and knowledge of the Ministry’s policies and procedures.
• Knowledge of office/inventory management.
• Good records management skills.
• Good understanding and familiarity with systems and information security.
• Proficiency in the use of relevant software applications.

Minimum Required Qualification and Experience

• Four (4) CXC/GCE O’Level subjects including English Language and a Numeric subject.
• At least one (1) year working experience at the PIDG/RIM Level 2.

Specific Conditions Associated with the Job

• Possible exposure to dusty environment.
• Working under pressure to obtain information for clients.
• Sometimes required to work beyond normal working hours.

Applications accompanied by résumés should be submitted no later than Wednesday, 22nd November, 2023 to:

Senior Director,
Human Resource Management and Development Division,
Ministry of Agriculture, Fisheries and Mining,
Hope Gardens,
Kingston 6.

Email: jobopportunities@moa.gov.jm

Please note that only shortlisted applicants will be contacted

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