Administrative Assistant (Kingston, Jamaica) - University Hospital of the West Indies

Applications are invited from suitably qualified persons to fill the position of Administrative Assistant - Hospital Redevelopment Programme at the University Hospital of the West Indies (UHWI).

Salary: $1,900,000 per annum

Summary of Duties:

Under the general direction of the Principal Director, the Administrative Assistant - Hospital Redevelopment Programme  is responsible for:

• Planning, organizing and scheduling meetings of the hospital redevelopment programme
• Attending, taking, and preparing minutes of HRDP meeting monthly
• Following-up and ensuring that outstanding matters from the HRDP Committee are dealt with
• Collating and circulating minutes and action related attachments in advance of scheduled meetings
• Drafting correspondence for Principal Director's signature based on decisions taken at meetings
• Following up the action points from HRDP meetings 
• Maintaining documentation of appointments/visits/correspondence to avoid clashes and ensuring availability of related documents
• Ensuring that communications to the relevant stakeholders are dealt with and given the urgency required
• Sorting incoming mail and routing where necessary
• Composing and preparing responses to incoming correspondence

Minimum Required Education and Experience:

• Diploma in Management or Administration
• At least four (4) years progressive experience in office management/organization with functionality in the office of a senior executive
• Formal training in secretarial skills and a keen eye for detail

Applications accompanied by resumes should be submitted no later than December 11, 2023 to the:

Senior Director,

Human Resource Management & Development,

University Hospital of the West Indies,

Mona, Kingston 7.