Public Relations Officer (Kingston, Jamaica) - Ministry of Industry, Investment and Commerce

The Ministry of Industry, Investment & Commerce is inviting suitably qualified persons to fill the following position in the Communications and Public Relations Branch:

Public Relations Officer (MCG/IE 4) - Vacant

Salary $ 4,266,260 - $ 5,737,658 per annum

Job Purpose

Under the general direction of the Manager, Public Relations, the Public Relations Officer is responsible for providing assistance and support to the development, implementation and evaluation of the Ministry of Industry Investment and Commerce (MIIC) public relations plans, programmes and strategies.

Key Responsibilities
Technical/Professional:

• Assists the Manager, Public Relations, Special Projects and Community Outreach in planning, coordinating and executing Public Relations activities and events to promote a positive image of the Ministry;
• Researches and drafts speeches for senior executives in the Ministry of Industry Investment and Commerce;
• Assists with writing and distributing news releases announcing important Ministry information and events;
• Responds to enquiries from the public, media and other organizations;
• Proofreads, prints and broadcasts copy of communication for grammatical and typographical errors;
• Coordinates mass-mailings of internal and external communication materials;
• Organizes and represents the Ministry at events including Press Conferences and
• launches, exhibitions, open days, functions and press tours etc.;
• Maintains professional and effective working relationships with the media, civic communities and other interest groups;
• Liaises with the Jamaica Information Service to secure special services such as airtime, photography, multimedia projection, etc.;
• Arranges interviews with journalists and professional photo shoots for media publications and records special events;
• Assists in planning and executing external opinion surveys, including design and administration, as well as the collation and evaluation of feedback;
• Assists with the updating and maintenance of the Ministry’s online calendar of events;
• Monitors the print, electronic and news media, and develops strategies for dealing with
• topical issues relevant to area of responsibility;
• Maintains the MIIC electronic photographic archives;
• Observes and reports on social, economic and political trends that might impact the organization’s public relations strategy;
• Keeps abreast of the new methods and developments in Public Relations, especially in the context of the Public Service.

Management/Administrative:

• Contributes to the development of the Branch’s Strategic and Operational Plan and Budget;
• Develops Individual Work Plans based on alignment to the Branch’s Plan;
• Participates in meetings, seminars, workshops and conferences, as required;
• Prepares reports and project documents, as required;
• Prepares and delivers Media and Communications related presentations, as needed.

Customer Service:

• Maintains customer service principles, standards and measurements;
• Identifies and incorporates the interests and needs of customers in business process design;
• Ensures critical success factors are identified and meets expectations;
• Prepares quarterly and/or annually Customer Service reports in accordance with established standards;
• Performs all other duties and functions as may be required from time to time.

Required Knowledge, Skills and Competencies
Core:

• Excellent interpersonal and team management skills;
• Excellent oral and written communication skills;
• Strong analytical and problem-solving skills;
• Strong customer relations skills;
• Excellent planning and organizing skills;
• Excellent judgment and decision-making skills;
• Ability to influence and motivate others;
• Proficiency in the use of relevant computer applications.

Technical:
• Good research, analytical and storytelling skills;
• Knowledge of grammar usage and editorial style guidelines;
• Ability to synthesize and analyze information quickly;
• Ability to work in a fast-paced environment, while balancing competing priorities and
managing multiple assignments;
• Advanced IT skills in relation to Word, PowerPoint and Publisher.
Minimum Required Qualification and Experience
• Bachelor’s Degree in Public Relations, Media/Communication Studies, Mass Communication, or a related discipline;
• Two (2) years’ experience in a Public Relations/Media and communications environment.
Special Conditions Associated with the Job
• Work will be conducted in an office outfitted with standard office equipment and
specialized software;
• The environment is fast paced with on-going interactions with critical stakeholders and
meeting tight deadlines which will result in high degrees of pressure, on occasions;
• May be required to travel locally and overseas to attend conferences, seminars and
meetings.

Applications accompanied by resume should be submitted no later than June 14, 2024 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment & Commerce
4 St. Lucia Avenue
Kingston 5

Email: hrm@miic.gov.jm

We thank all for responding, however only short-listed applicants will be contacted.

Administrative Assistant (Kingston, Jamaica) - Ministry of Industry, Investment & Commerce (MIIC)

The Ministry of Industry, Investment & Commerce is inviting suitably qualified persons to fill the following position in the Communications and Public Relations Branch:

Administrative Assistant (GMG/AM 3) - Vacant

Salary $ 2,190,302 - $2,945,712 per annum

Position Requirements:

• Diploma in Administrative/Secretarial Studies or equivalent qualification and training.
• Five (5) CSEC or GCE O’Level subjects including English Language & Mathematics
• At least three (3) years experience in an administrative position

Applications accompanied by resume should be submitted no later than June 14, 2024 to:

Director, Human Resource Management and Development
Ministry of Industry, Investment & Commerce
4 St. Lucia Avenue Kingston 5

Email: hrm@miic.gov.jm

We thank all for responding, however only short-listed applicants will be contacted.

Records Officer (Kingston, Jamaica) - Min. Of Industry, Investment & Commerce

Description: Records Officer 1 (PIDG/RIM 2) (Vacant) - Human Resource Management and Development Branch, salary range $1,550,136 - $2,084,761 per annum.

Job Purpose

The incumbent is responsible for assisting the Records Officer (PIDG/RIM 3), in the
implementation and maintenance of Registry systems and procedures for efficient and effective
File Management within the Ministry.

Key Responsibilities
Management/Administrative:

• Assists in ensuring that the objectives of the Registry are consistent with the overall objective of the Unit;
• Responds to queries and complaints regarding matters affecting the operations of the Registry;
• Ensures that requests for Files, Service Records and/or other personnel document are promptly responded to;
• Assists in monitoring the proper maintenance and handling of records;
• Ensures the maintenance of a record of file movement in and out of the Personnel Registry;
• Maintains a Confidential Registry;
• Receives, sorts and routes requested files to officers;
• Maintains an accurate record of bring-up requests;
• Assists in the creation and maintenance of a personnel records computer databases.

Technical/Professional:

• Sorts and classifies correspondence for filing;
• Creates new files within existing File Classification System;
• Photocopies records for reference and other purposes;
• Assists in identifying, separating and documenting record schedule for destruction;
• Assists with the clearing of closed and inactive files from the Registry;
• Collates statistical data and assisting in the preparation of reports.

Other:

• Assists in updating and maintaining Attendance Registers;
• Assists in updating leave of absence cards;
• Assists with general Leave Administration, as requested (Department and Sick Leave).

Required Knowledge, Skills and Competencies

• Good interpersonal skills
• Good oral and written communication skills
• Ability to work as part of a team
• Sound knowledge of established Records Management Systems and Procedures

Minimum Required Qualification and Experience

• Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Applications accompanied by résumés should be submitted no later than Tuesday,
26th March, 2024 to:

Director, Human Resource Management and Development,
Ministry of Industry, Investment and Commerce,
4 St. Lucia Avenue,
Kingston 5.

Email: hrm@miic.gov.jm

Please note that only shortlisted applicants will be contacted.

Records Clerk (Kingston, Jamaica) - Min. of Industry, Investment & Commerce

Applications are invited from suitably qualified officers in their Ministries/Departments/Agencies to fill the vacant post of Records Clerk 1 (PIDG/RIM 1) in the Food Storage and Prevention of Infestation Division, Ministry of Industry, Investment and Commerce, salary range $1,272,269 - $1,711,060 per annum.

Job Purpose
To provide general customer service support for all clients and ensure the Front Desk operate
efficiently and assist the Records Officer to maintain systems and procedures designed to ensure
efficient management of the files and records within the custody of the Registry.

Key Responsibilities
Technical/Professional:

• Processes file and document requisitions from Ministry personnel;
• Retrieves and replaces files in accordance with established procedures;
• Maintains up-to-date records of all file movements;
• Maintains an effective File-Tracking System;
• Monitors and manages file loans;
• Assists with the clearing of closed and inactive files;
• Ensures proper physical maintenance of files and shelves;
• Prepares monthly reports on file activities.

Required Knowledge, Skills and Competencies

• Exposure to established File Management Systems and procedures
• Knowledge of the operational procedures of Central Government
• Excellent interpersonal skills
• Client-focused
• Resourceful and reliable

Minimum Required Qualification and Experience

• Graduated from a Secondary Institution with four (4) CXC or GCE ‘O’ Level subjects including English Language and a numeric subject plus on-the-job training in Records and Information Management.

Applications accompanied by résumés should be submitted no later than Tuesday,
26th March, 2024 to:

Director, Human Resource Management and Development,
Ministry of Industry, Investment and Commerce,
4 St. Lucia Avenue,
Kingston 5.

Email: hrm@miic.gov.jm

Please note that only shortlisted applicants will be contacted.

Communications and Media Officer (Kingston, Jamaica) - Min. of Industry, Investment & Commerce

 The Ministry of Industry, Investment and Commerce is inviting suitably qualified persons to fill the position of Communications and Media Officer (M.C.G/I.E 4) in the Communications and Public Relations Unit, Ministry of Industry, Investment and Commerce.

Salary range: $ 1,665,309.00 to $ 1,979,529.00 per annum and the allowances attached to the post.

Job Purpose

Under the supervision of the Director, Communication and Public Relations, the incumbent will assist in developing the Communication Policy and Annual Public Relations Programme. The incumbent will produce news releases and features, assist in the coordination of media services to the Ministry, the coordination and monitoring of publications of the Ministry, the coordination of Ministry events, e.g. press briefings, conferences; and in the preparation of speeches and development of electronic material on the work of the Ministry.

Required Knowledge, skills and Competencies

• Excellent presentation, oral and written communication skills Ability to work on your own initiative.
• Excellent time management, planning and organizational skills.
• Excellent level of competence in script writing and production for radio and television.
• Proficiency in the use of the internet, windows operating systems and Microsoft applications, in particular Word and PowerPoint.
• Ability to work and co-operate in terms.

Minimum Required Qualification and Experience

• Bachelor's Degree in Mass Communications or Journalism.
• Minimum of three (3) years' working experience in the field of Public Relations or a Communication-related environment.
• Knowledge of the local media.

Special Conditions Associated With the Job

• Tight deadlines and work outside of normal working hours including weekends and public holidays.
• The working environment can be stressful at times.

Applications accompanied by resumes should be submitted no later than May 16, 2022 to the:

Director,

Human Resource Management and Development,

Ministry of Industry, Investment and Commerce,

4 St. Lucia Avenue,

Kingston 5.

Email: hrm@miic.gov.jm

We thank all applicants for their expression of interest; however, only shortlisting applicants will be contacted.

Administrative Assistant (Kingston, Jamaica) - Ministry of Industry, Investment and Commerce

 Ministry Of Industry, Investment and Commerce

Career Opportunity 

Applications are invited from suitably qualified persons to fill the following position in the Office of the Permanent Secretary:

Administrative Assistant - (GMG/SEG 1) - Vacant

Salary Range: $ 1,640,253 to $ 1,949,746 per annum and the allowances attached to the post.

Purpose

Under the direct supervision of the Permanent Secretary (GMG/EMG1), the Administrative Assistant (GMG/SEG 1) has responsibility for organizing and administering a range of activities related to the Permanent Secretary's role as the Accounting Office of the Ministry. The incumbent is responsible for providing administrative support to the Directorate, with a view to enhancing the efficiency and effectiveness of the Permanent Secretary's Office and the Ministry.

Key Responsibilities

Management/Administrative:

• Produces documents and reports and transcribes Minutes for circulation;
• Conducts research and collates documents for conferences and press briefings;
• Conducts extensive research to satisfy queries/questions on behalf of the Permanent Secretary;
• Responds to routine and other correspondence;
• Ensures the Permanent Secretary is kept abreast of relevant information on issues relating to the Ministry;
• Monitors matters that have been passed to Directors/Desks Officers for action;
• Represents the Permanent Secretary at meetings, seminars and conferences and records Minutes;
• Arranges meetings and logistics;
• Co-ordinates preparation for the Permanent Secretary’s overseas travel;
• Ensures compliance within budgetary constraints;
• Maintains Diary and schedules appointments;
• Assists the Secretary in answering telephone calls, finding out problems, and providing the necessary information and guidance sought;
• Assists in the management of correspondence;
• Keeps records of all deadlines to be met and important matters to be dealt with, and interface with officers and Departments concerned;
• Assists the Secretary with the management of files;
• Receives, and screens visitors prior to audience with the Permanent Secretary;
• Accesses and sends e-mail via the internet;
• Assembles and disseminates information to internal and external personnel as requested
• Human Resource Management:
• Monitors and evaluates the performance of direct reports, prepares Performance Appraisal and recommends and/or attaining established personal and/or organizational goals;
• Participates in the recruitment of staff for the Unit and recommends transfer, promotion, termination and leave in accordance with established Human Resource policies and procedures;
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
• Ensures the welfare and development needs of staff in the Unit are clearly identified and addressed;
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals.

Required Knowledge, Skills and Competencies

• Integrity
• Good judgement and organizational skills.
• Good oral and written communication skills.
• Proficiency in the use of Microsoft applications.
• Methodical
• Good time management skills
• Good interpersonal skills
• Presentation skills
• Goal/results oriented
• Knowledge of general office administration and procedures.
• Teamwork and Cooperation.
• Customer and quality focus.
• Knowledge of web-based research techniques.
• Problem solving and decision-making.
• Knowledge of the operations of government.
• Planning and organizational skills.
• Initiative
• Interpersonal skills.

Minimum Required Qualifications and Experience

• BSc Degree in Public Administration, Public Sector Management, Business Administration or related field.
• Two (2) to three (3) years' related working experience.

Please visit the Ministry's website at www.miic.gov.jm for more information on this job opportunity.

Applications accompanied by a resume should be submitted no later than Wednesday, April 27, 2022. to the:

 Director, Human Resource Management and Development Ministry of Industry, Investment and Commerce 

4 St. Lucia Avenue, 

Kingston 5

Email: hrm@miic.gov.jm

Please note that we thank all for responding, but only shortlisted applicants will be contacted.

Food Storage Inspector (Ministry of Industry, Investment and Commerce - MIIC) - Kingston, Jamaica

Vacant post available for Food Storage Inspector (SOG/ST 5) in the Food Storage and Prevention of Infestation Division, Ministry of Industry, Investment and Commerce (MIIC), salary range $1,271,811 - $1,511,784 per annum and any allowance(s) attached to the post.  

Job Purpose   

Under the direct supervision of the Senior Food Storage Inspector (SOG/ST 6), the Food Storage Inspector (SOG/ST 5) is responsible for carrying out Government Surveillance and Regulatory Programme of inspection and disinfestations of entities and to ensure food/feed is free of contamination and reduce losses due to deterioration. He/she will also monitor the Pest Control Industry, to ensure the safe and effective use of pesticides in food establishments.  

Key Responsibilities   

Management/Administrative:  

• Supervises Technical Assistants and Drivers;  
• Collaborates with the Senior Food Storage Inspector in implementing strategies for Surveillance and Regulatory Programmes of inspection and disinfestation of food establishments to ensure food/feed is free of contamination.  

Technical/Professional:  

• Writes Inspection Reports;  
• Updates records;   
• Performs disinfestation activities;  
• Performs other related functions assigned from time to time.  

Required Knowledge, Skills and Competencies  

Core:  

• Good oral and written communication skills  
• Good interpersonal and customer relations skills  
• Good problem solving, planning and organizing skills  
• Good leadership and analytical thinking skills  
• Good use of initiative  
• Ability to work in teams 

 Technical: 

• Excellent knowledge of ISO/IEC 17020 Standards  
• Good Knowledge of Codex Standard  
• Sound Knowledge of the FSPID Act and Regulation  
• Sound Knowledge of Government Policies and Procedures  
• Proficient in computer applications  

Minimum Required Qualification and Experience  

• Bachelor of Science Degree in Natural Sciences/Agriculture/Public Health;  
• Training in Local and International Food Safety Standards;  
• Three (3) years working experience in related Science areas. 

Special Conditions Associated with the Job     

• Required to travel extensively;  
• Required to work early mornings, late evenings, weekends and Public Holidays;  
• Must be the holder of a valid Driver’s Licence and the owner of a reliable motor vehicle;  
• Exposure to hazardous chemicals.  

Applications accompanied by résumés should be submitted no later than Wednesday, 18th November, 2020, to:  

Senior Director                                   
Human Resource Management and Development Division                              Ministry of Agriculture and Fisheries                                   
Hope Gardens                                   
Kingston 6.    

Email: hrm@micaf.gov.jm  

Please note that only shortlisted applicants will be contacted.