Administrative Assistant 1 – Product Quality – Ocho Rios, Jamaica - Tourism Product Development Company Limited

 The Tourism Product Development Company Ltd. (TPDCo.) is seeking to identify a qualified, motivated and results-oriented professional to fill the following position:

Administrative Assistant 1 – Product Quality – Ocho Rios

Under the supervision of the Product Quality Manager, the Administrative Assistant 1 provides administrative support to the Product Quality Manager as well as to administer the work of the department such as budget controls, information gathering and disbursement.

KEY RESPONSIBILITIES

• Records minutes of meetings and distributes in a timely manner
• Manages the distribution of JTB licences for the region
• Keeps diary of Product Quality Manager up to date with appointments/confirm meetings
• Maintains and reviews filing system retrieves files as requested /photocopy documents as requested
• Assists with the preparation of monthly, quarterly and yearly reports
• Attends to incoming and outgoing correspondence; takes appropriate follow up action
• Maintains adequate stock of stationery
• Maintains a telephone directory of frequently called numbers
• Arranges meetings as directed including venues, materials, refreshments and any other input required for the meetings
• Drafts and prepares documents and letters for the manager and where instructed signs these letters on the manager’s behalf.
• Any other duties that may be assigned.

KEY COMPETENCIES

• Good oral and written communication skills
• Self-motivated
• Ability to be a team player
• Proficient in computer programmes, e.g. Microsoft. Excel, Power Point and Access
• Good typing skills
• Good knowledge of the tourism sector
• Customer & Quality Focus
• Result orientation
• Technical skills
• Initiative
• Methodical

DESIRED EDUCATION AND EXPERIENCE

• Diploma in Business Administration or equivalent from a recognized institution
• Certified Professional Secretarial certificate
• Recognized supervisory course

OR

• “Any equivalent Combination of Qualifications and Experience”

N.B: Interview will include a practical component.

Applications should be e-mailed to jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4 p.m. on Friday, April 12, 2024.

We thank all respondents, but only short listed persons will be contacted.