Administrative Assistant (Kingston, Jamaica) - University Hospital of the West Indies

Applications are invited from suitably qualified persons to fill the positions of Administrative Assistant - (GMG/AM 3) at the University Hospital of the West Indies. Salary: $2,190,302 per annum.

Summary of Duties:

Under the general direction of the Senior Director, Strategic Planning, Performance & Project Management, the Administrative Assistant is responsible for:

• Providing administrative support regarding the services and activities of the Office of the SPPPMB;
• Arranging and monitoring the logistics for internal and external meetings
• Providing secretarial and administrative support to internal and external meetings which include preparing agenda, information, and resources for meetings, recording and transcribing minutes and decisions of meetings, and circulating documents for meetings, seminars, and conferences
• Preparing meeting files for SPPPMB
• Representing the Office at meetings, seminars and workshops as required
• Providing administrative support to meetings, conferences, workshops, and seminars
• Assisting with the coordination of accurate documentation
• Composing and typing report and documents
• Maintaining an up-to-date database of confidential and classified data and records
• Drafting, typing, and dispatching correspondence, reporting and other documents as required
• Maintaining and managing the Senior Director SPPPMB electronic calendar. Schedules and records appointments and manages the Appointments Calendar providing reminders when the dates are approaching
• Making travel arrangements for the SPPPMB
• Preparing Statistical Data for charts, graphs, etc for inclusion in reports

Minimum Required Education and Experience:

• Executive Secretary with three (3) years experience in an administrative capacity

Or

• Equivalent professional administration qualification with secretarial skills, for example Administrative Professional Certificate with two (2) years related experience

Or

• Diploma in Business Management with two (2) years related experience

Required Knowledge, Skills and Competencies;

• Maintaining an effective filing system
• Ability to work in high demand environment
• Good organizational and time management skills

Applications accompanied by resumes should be submitted no later than April 26, 2024 to: HRD@uhwi.gov.jm or to:

Senior Director, Human Resource Management Department,

University Hospital of the West Indies,

Mona, Kingston 7.

It should be noted that only shortlisted applicants will be invited to attend an interview.