Records & Information Officer (Kingston, Jamaica) - Factories Corporation of Jamaica Ltd.

Job Summary

The Records and Information Officer is responsible for creating, implementing and maintaining the Records and Information Management (RIM) Program and strategy for the organization. This involves the management of all functions to ensure all records regardless of format are available to support day to day operations and are captured as evidence of business activities.

Minimum Qualifications and Experience:

Education:

• BA in Library and Information Studies, Administration or equivalent 
• Certification in Records and Information Management 

Experience:

• At least three (3) to four (4) years in records management experience 
• Practical experience in and understanding of the acquisition and implementation of Electronic Records Management Systems a plus

Key Duties and Responsibilities:

• Identify and establish a RIM Program framework and strategy, with aligned goals and objectives, to support the overall strategic direction of the organization working in collaboration with Jamaica Archives and Records Department 
• Develop, advise and implement comprehensive RIM policies, procedures and guidance to address the organization's internal business needs and external legal and regulatory requirements 
• Implement an Electronic Records Management application, in collaboration with IT department 
• Ensure that records management functions are carried out by staff in accordance with established departmental procedures and security instructions 
• Oversee the management of active and inactive records and storage facilities 
• Facilitate the development of departmental file plans to manage both paper and electronic records and provide guidance on maintenance 
• Provide training courses, workshops to staff on RIM and Electronic Records Management application and it's related policies and procedures 
• Create a change management process to transition from a paper to electronic environment 
• Ensure the implementation of approval measures for the proper security and safe custody of official records 
• Evaluate the closing of files

Registry Service:

• Develops a master index of all subject heading and file titles used in the company 
• Closely monitor the use of registry files and ensure their prompt return 
• Oversee the digital reproduction (scanning) and electronic storage of documents for efficient access and security of records 
• Maintain a record of files removed from the Registry and ensure that they are appropriately disposed or archived as instructed 
• Review the Classification system periodically to ensure its adequacy to accommodate new and  emerging subject files 

Special Skills and Aptitude:

• Comprehensive knowledge of Records and Information Management 
• Ability to continually learn and adapt to a continually changing technological environment 
• Strong interpersonal skills and communication skills 
• Strong organizational and time-management skills including the ability to handle the multiple tasks simultaneously 

Applications with résumés should be sent no later than November 29, 2019 to:

Human Resource and Administration Manager 

P. O. Box 720, Kingston GPO

Email: factories@cwjamaica.com

Please include the job title in the subject line of the email.

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