Secretary 2 (Kingston, Jamaica) - Min. of National Security

Secretary 2  (OPS/SS  2)  –  Caribbean  Regional Drug Law Enforcement  Centre (Branch  (Vacant), salary range  $715,413  –  $850,401 per annum and any allowance(s) attached.

Job Purpose

The incumbent will provide Secretarial and Administrative support to the Administrative Manager.

Key Responsibilities

• Types letters, correspondence, reports and all related documents for the Administrative Manager;
• Receives and records telephone messages and forwards to appropriate officer;
• Prepares Minutes of meetings and submits to the Administrative Manager for review;
• Assists in maintaining files of appointment schedule for lecturer and make copies for participants and other relevant officers;
• Prepares acknowledgement for routine correspondences;
• Liaises with Syndicate Director in co-ordinating course for the vetting of manual before preparation;
• Assists in compiling Manual for participants;
• Reproduces and circulates course materials including copying, sorting and compiling manual;
• Circulates communiqués to staff;
• Updates Leave Cards for staff;
• Classifies and files correspondence and other documents and retrieves files;
• Receives visitors and provides appropriate information or other requirement or directs to appropriate officer(s).

Required Knowledge, Skills and Competencies

• Good oral and written communication skills
• Knowledge of computer applications
• Good time management skills
• Knowledge of database management

Specialized Training:

• Customer Service

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);

OR

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated  from  an  accredited  Secretarial  School  with  at  least  three  (3)  years’ experience in the field.
• At this level, Shorthand at a speed of 80-100 words per minute would be an asset. 

Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Tuesday, 19th November, 2019 to:

Director, Human Resource Management and Administration
Human Resource Management and Administration Branch
Ministry of National Security
4th Floor North Tower
2 Oxford Road
Kingston 5

 Email: jobopp@mns.gov.jm

Please note that only shortlisted applicants will be contacted.



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