Records Clerk (Kingston) - Ministry of Agriculture & Fisheries

Vacant post of Records Clerk (PIDG/RIM 1) available in the Documentation, Information and Access Services Unit, Ministry of Agriculture and Fisheries, salary range $630,388 - $749,334 per annum and any allowance(s) attached to the post. 

 Job Purpose

 

Under the direct supervision of the Records Manager (PIDG/RIM 5), the Records Clerk (PIDG/RIM 1) provides operational support within the Registry.  

Key Responsibilities   

Management/Administrative    

• Creates new files; 
• Encloses relevant correspondences/documents on appropriate file;  Retrieves and issues requested files;  
• Restocks files on shelves;   
• Maintains accurate Charge-out System and follows up on files charged out to officers;   
• Charges-out all returned files;  
• Assists with the Ministry’s Special/Annual Inventory of Records;  Performs other duties as assigned. 

 Required Knowledge, Skills and Competencies: 

Core   

• Good oral and written communication skills  
• Good interpersonal skills  
• Good customer and quality focus skills 
•  Good teamwork and co-operation 

 Technical    

• Knowledge of Records Management  
• Knowledge of Office Procedures     
• Knowledge of the operations of Government  
• Knowledge of relevant legislation (e.g. ATI, Archives & copyright Acts).     Knowledge of Computer Applications e.g. Micro Soft Office Suite and  other relevant software.   

Minimum Required Qualification and Experience  

• Graduated from a Secondary Institution with four (4) CXC or GCE ‘O’ Level subjects including English Language and a numeric subject plus on-the-job training in Records and Information Management.  

Applications accompanied by résumés should be submitted no later than Monday, 2nd November, 2020 to:  

Senior Director                                  

Human Resource Management and Development Division                            Ministry of Industry, Commerce, Agriculture and Fisheries                              Hope Gardens                                   

Kingston 6   

 Email: hrm@micaf.gov.jm 

Please note that only shortlisted applicants will be contacted.