Records Officer 1 (PIDG/RIM 2) - Kingston - Post & Telecommunications Department

 

Job Purpose

The  Records  Officer  1  is  responsible  for  the  creation  and  maintenance  of  personnel  records  for an efficient and effective Records and Information Management System. 

Key  Responsibilities   

Administrative   

• Prepares  Individual  Work  Plan.   
• Prepares  status  and other  reports  as  required.   
• Responds  to  queries  and  complaints  regarding  matters  affecting  the  operation  of  the Registry. 
• Attends meetings or other fora as required. 

Technical  

• Prepares  and  maintains  Period of  Service Records.  
•  Uploads  Monthly  Period  of  Service  Record  (Batch  2)  to  Public  Employees’  Pension Administration  System  (PEPAS)  
• Sorts  and  routes  requested  files  to officers.   
• Sorts  and classifies  correspondence.   
• Creates  and  maintains  files within existing  classification system.   
• Maintains confidentiality  of  records.   Manages movement  of  files in  and out  of  the  Registry.  
• Maintains an  accurate  record  of  Bring  Up  requests  and issues  files as  required.   
• Conducts  research in  order  to provide  requested  information.  
• Makes  photocopies  of  records  for  reference and  other  purposes.  
• Conducts  records  inventory.   
• Participates  in the  records  retention  and disposition. 
• Assists with maintaining ECENSUS and other databases

 Required  Knowledge,  Skills  and  Competencies 

•  Knowledge of  the  Staff  Orders  for  the  Public  Service.   
• Knowledge of  Government  of  Jamaica Records  and  Information Policy. 
• Knowledge  of  established  records  and  information  management  systems  and procedures.     
• Understands  the  importance  of  information  privacy  and security.
• Good  oral  and  written  communication  skills;  
•  Good planning  and  organizational  skills;  and  
• Ability to work with others in the pursuit of team goals. 

Minimum Required Qualification and Experience   

• Four  (4)  CSEC  subjects  at  the  general  level  with  grades  1-3  /GCE  O’  Level  subjects grades A-C  including  Mathematics/numeric  subject  and  English Language;  plus   
• A minimum  of  three  (3)  to  four  (4)  years’  experience  as  a  Records  Clerk  or  equivalent academic training and experience.

 Applications  accompanied  by  Résumés  should  be  submitted  no  later  than  Monday, 12th  October,  2020  to: 

Director,  Human  Resource  Management  and  Development Post  and Telecommunications  Department

6  –  10  South  Camp Road Kingston

 Email: hrunit@jamaicapost.gov.jm

 Please note that only shortlisted applicants will be contacted.