Assistant Human Resource Officer (OD & PM) - Kingston - Post and Telecommunication Department

 Assistant Human Resource Officer (OD and PM) (GMG/AM  3)   

Job Purpose 

The  Assistant  Human  Resource  Officer,  Organizational  Development  and  Performance Management  (OD  &  PM)  is  responsible  for  providing  administrative  support  in  respect  of  all Organizational Development and Performance Management matters. 

Key  Responsibilities   

Management/Administrative   

• Assists  with the  preparation  of  the  OD  &  PM  Unit’s  Plan  and Budget;  Prepares  Individual  Work  Plan;   
• Prepares  status  and other  reports  as  requested; 
• Represents the Department at meetings/conferences and other fora as requested. 

Technical   

• Participates  in  the  conduct  (use  of  surveys,  focus  groups  and  other  relevant  methodologies) of  Organizational  Needs  Assessments  to  determine  organizational  readiness  for  change;   
• Assists  with  co-ordinating  activities  concerning  collaborating  with  management  to  develop and employ  Change  Management  Strategies; 
• Assists  with  co-ordinating  activities  geared  towards  creating  leadership  and  staff development  strategies  and  programmes  and  a  culture  of  continuous  learning  aligned  with the  Organization’s  strategic  direction;     
• Assists  with  co-ordinating  activities  related  to  the  development  and  maintenance  of  Human Resource  systems  (policies and  standard operating procedures);  
•  Schedules  and  participates  in  the  conduct  of  job  analysis  by  using  interviews, questionnaires,  observations  and  research;   
• Schedules  and  participates  in  the  conduct  of  desk  audits  to  validate  job  responsibilities  and duties;   
• Participates  in  the  development  and  maintenance  of  Organization  Charts  for  the Department,  its  Divisions,  Branches  and  Units;     Participates  in  the  development  and  maintenance  of  assigned job  descriptions  and  Terms  of References;   
• Participates  in  the  conduct  of  post  audits  of  the  Civil  Service  Establishment  Act  in  keeping with changes  in  the  machinery  of  Government;   
• Participates  in  managing  performance  management  and  appraisal  for  staff  in  the Department; 
•  Develops  and maintains  Performance  Evaluation  Report  (PER)  Database;   
• Assists  with  co-ordinating  the  implementation  and  administration  of  the  PMAS/EPMS  within the  Department  by:-    
•  Participating  in  the  development  and  maintenance of  the  Department’s  Competency Framework  
•  Maintaining  job  descriptions  as  assigned  in  keeping  with  the  Department’s Competency  Framework  
•  Assisting  with  co-ordinating  the  development  and  maintenance  of  a  Rewards  and Recognition  Policy  for  the Department   
• Assisting  with  co-ordinating  the  establishment  of  a  Rewards  and  Recognition Committee   
• Assisting  with  co-ordinating  the  development  and maintenance  of  Standard  Operating Procedures   
• Checking  staff  eligibility  for  performance  increments/awards  and  notifying  the  relevant HR  Officers  for  processing  and  submission  of  related  information  to  the  Finance  and Accounts  Division   Maintaining  PMAS  Database  to  monitor  the  processing  of  increments  and  submission of  performance  appraisals,  work  plans  and other  relevant  documents.   
• Preparing  PMAS reports  for  submission  to  the  relevant  stakeholders
• Maintaining  PMAS  records   
• Scheduling  OD/PMAS  sessions   
• Preparing  and issuing  OD/PMAS  notifications   
• Disseminating  all  OD/PMAS  information  (newsletters,  manuals,  handbooks, templates, policies, and procedures) to managers, supervisors and other staff. 

Required  Knowledge,  Skills  and  Competencies   

• Knowledge  of  The  Public  Service  Regulations,  Staff  Orders  for  the  Public  Service, Financial  Administration  and  Audit  Act  Financial  Instructions  and  other  GoJ  policies  that guides  the  delivery  of  HRMD  services.   
• Knowledge of  research  and  data  analysis  techniques.   
• Knowledge of  job  analysis,  writing  job descriptions  and work  plans.   Excellent  interpersonal  skills;   
• Good oral  and  written  communication  skills;   
• Good planning  and  organizational  skills;  and  
• Ability to work with others in the pursuit of team goals. 

Minimum  Required  Qualification  and Experience   

• Associate  of  Science  Degree  in  Business  Administration,  Management  Studies,  Human Resource  Management  or  related  field  from  a  recognized  tertiary  institution;   
• At  least  two  (2)  years’  experience  in  Human  Resource  Management  preferably  in  the Public  Sector,  in an  organisation of  similar  size and complexity;  
•  At least  one  (1)  year  experience working  with PMAS;   Training  in  the  operation  of  the  GoJ  Guidelines  for  the  Performance  Management  and Appraisal System. 

Applications  accompanied  by  Résumés  should  be  submitted  no  later  than  Monday, 12th  October,  2020  to: 

Director, Human Resource Management and Development Post  and Telecommunications Department 

6  –  10  South Camp Road Kingston

 Email: hrunit@jamaicapost.gov.jm 

Please note that only shortlisted applicants will be contacted.   

Records Officer 1 (PIDG/RIM 2) - Kingston - Post & Telecommunications Department

 

Job Purpose

The  Records  Officer  1  is  responsible  for  the  creation  and  maintenance  of  personnel  records  for an efficient and effective Records and Information Management System. 

Key  Responsibilities   

Administrative   

• Prepares  Individual  Work  Plan.   
• Prepares  status  and other  reports  as  required.   
• Responds  to  queries  and  complaints  regarding  matters  affecting  the  operation  of  the Registry. 
• Attends meetings or other fora as required. 

Technical  

• Prepares  and  maintains  Period of  Service Records.  
•  Uploads  Monthly  Period  of  Service  Record  (Batch  2)  to  Public  Employees’  Pension Administration  System  (PEPAS)  
• Sorts  and  routes  requested  files  to officers.   
• Sorts  and classifies  correspondence.   
• Creates  and  maintains  files within existing  classification system.   
• Maintains confidentiality  of  records.   Manages movement  of  files in  and out  of  the  Registry.  
• Maintains an  accurate  record  of  Bring  Up  requests  and issues  files as  required.   
• Conducts  research in  order  to provide  requested  information.  
• Makes  photocopies  of  records  for  reference and  other  purposes.  
• Conducts  records  inventory.   
• Participates  in the  records  retention  and disposition. 
• Assists with maintaining ECENSUS and other databases

 Required  Knowledge,  Skills  and  Competencies 

•  Knowledge of  the  Staff  Orders  for  the  Public  Service.   
• Knowledge of  Government  of  Jamaica Records  and  Information Policy. 
• Knowledge  of  established  records  and  information  management  systems  and procedures.     
• Understands  the  importance  of  information  privacy  and security.
• Good  oral  and  written  communication  skills;  
•  Good planning  and  organizational  skills;  and  
• Ability to work with others in the pursuit of team goals. 

Minimum Required Qualification and Experience   

• Four  (4)  CSEC  subjects  at  the  general  level  with  grades  1-3  /GCE  O’  Level  subjects grades A-C  including  Mathematics/numeric  subject  and  English Language;  plus   
• A minimum  of  three  (3)  to  four  (4)  years’  experience  as  a  Records  Clerk  or  equivalent academic training and experience.

 Applications  accompanied  by  Résumés  should  be  submitted  no  later  than  Monday, 12th  October,  2020  to: 

Director,  Human  Resource  Management  and  Development Post  and Telecommunications  Department

6  –  10  South  Camp Road Kingston

 Email: hrunit@jamaicapost.gov.jm

 Please note that only shortlisted applicants will be contacted.