Secretary (2 posts) - Clarendon & Kingston, Jamaica

The Electoral Commission of Jamaica invites applications from suitably qualified persons for the following positions:

Job Summary

Performs all administrative/clerical functions associated with the efficient operation of the Regional Manager's office.

Core Duties

Handling of incoming and outgoing correspondence and telephone calls
Maintenance of adequate levels of stationery and office supplies within the Unit
Coordinating/Attending meetings and taking minutes for reproduction
Assists the Regional Manager in gathering and preparing information associated with field exercises
Maintains a suitable filing system at the Regional Office
Assists with the packaging and distribution of election materials for constituencies within the region

Minimum Qualifications and Experience:

Five (5) CXC/CSEC subjects inclusive of English Language and Mathematics with passes at 1, 2 or 3
Certificate in Secretarial/Administrative Studies from an accredited institution
Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
Minimum of two (2) years experience at a similar level
Designation of Certified Professional Secretary is desirable

Salary band: $781,230 - $928,637 per annum

Job Summary

Performs all administrative/clerical functions associated with the efficient operation of the Finance and Accounts Department.

Core Duties:

Maintaining a proper filing system
Prepares and processes confidential correspondence and reports to the Ministry of Finance; composes and types routine correspondence, memos, letters and reports
Assists accounting personnel in preparation of financial documents
Maintaining stationery and office supplies as appropriate
Answering telephone calls, recording messages and bringing same to the attention of the Director of Finance and Accounts
Timely dispatch of correspondence, inclusive of fax to relevant contacts
Communicates with suppliers, clients, or any other persons in order to give or obtain information related to area of activities

Minimum required qualification and experience:

Five (5) CSEC subjects inclusive of English Language and Mathematics and with passes at grades 1, 2 or 3
Certificate in Secretarial/Administrative Studies from an accredited institution
Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
Minimum of two (2) years experience at a similar level
Training in accounting/experience in an accounting environment would be an asset

Salary band: $781,230 - $928,637 per annum

Applications should be submitted by Friday, January 21, 2022

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston,

or email: hr@eoj.com.jm

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