Secretary Needed (Westmoreland, Jamaica) - Westmoreland Municipal Corporation

 Westmoreland Municipal Corporation

Career Opportunity

Secretary 2 (OPS/SS 2)

Applications are invited from suitable qualified individuals to fill the post of Secretary 2 (OPS/SS 2) in the Westmoreland Municipal Corporation salary range $781,231.00 - $928,638.00 per annum and any allowance(s) attached to the post.

Role Responsibilities 

Under the direction of the Inspector of Poor of the Westmoreland Municipal Corporation, the Secretary has the responsibility to provide administrative support to the Poor Relief Department.

Job Responsibilities but are not limited to:

• Perform duties as Recording Clerk to the Poor Relief Committee.
• Draft and type letter and memoranda to the relevant individuals, departments and Ministries arising from the aforementioned meeting.
• Sort and distribute incoming mail.
• Receives and places telephone calls, respond to routine queries, take accurate messages or route enquiries to the appropriate personnel.
• Deal with the public on a daily basis, on behalf of the Department.
• Prepare agenda and list all correspondence for discussion.
• Follow-up on issues which are of concern to the Department in an attempt to meet deadlines.
• Provide a strong support to the Director of Planning to assist in the efficiency of the Department.
• Production of action sheets and minutes within the regulated time period.
• Maintain an accurate schedule of routine and special appointments for the Inspector of the Poor.
• Maintain an up to date and effective records management system that allows for the speedy retrieval of documents and information.
• Any other related duties assigned.

Qualifications and Experience

Candidates applying for this position should have the following qualification;

• The incumbent should possess four (4) CXC or GCE subjects including English Language or equivalent with proficiency in type writing at a speed of 40 - 45 words per minute.
• Successful completion of the prescribed office professional training course at the Management Institute for National Development (MIND); (Secretarial Qualifying Course or CAM 2).
• The incumbent should possess at least two (2) to three (3) years' experience as a Secretary.
• Good oral and written communication skills.
• Excellent interpersonal skills. 
• Good time Management skills.
• Ability to work on your own initiative.

All applications must be addressed to:-

Miss Marvalyn Pitter,

Chief Executive Officer,

95 Great George Street,

Savanna la Mar P.O. Box 1,

Westmoreland.

For further information kindly contact the Corporation's Office at (876) 955-2527 or (876) 402-8565

Deadline for Submission June 6, 2022.