Administrative Assistant (Kingston, Jamaica) - Ministry of Justice

The Ministry of Justice (MOJ) is seeking to recruit a suitably qualified person to fill the position of

Administrative Assistant (GMG/AM 2)– in the Transport Unit (Vacant), salary range $1,025,878.00 to

$1,219,446.00 per annum and any allowance(s) attached to the post.

KEY RESPONSIBILITIES

• Serves as a liaison officer with other Departments in the resolution of day-to-day to acquire

relevant information

• Takes and transcribes notes and produces documents

• Schedules and coordinates meeting for supervisor

• Prepares statistical and narrative reports

• Establishes and maintains a records management system for the Office

• Records incoming and outgoing mail and distributes accordingly

• Drafts response to routine correspondence for relevant signature

• Request and manages the distribution of office stationary and supplies for the Office

• Provides assistance and support as needed

• Performs any other duties assigned

REQUIRED COMPETENCIES

Core

• Excellent oral and written communication skills

• Good interpersonal skills

• Excellent customer relations and quality focus skills

• Good planning and organizing skills

• Team work and cooperation

• Proficient in relevant software application

• Excellent time management skills

Other Competencies

• Ability to compose and edit written material

• Ability to record minutes and transcribe meeting notes

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

Qualifications and Experience

• Diploma/Certificate in Management Studies/Public Administration

• 2 years’ experience in a similar position

Kindly submit a cover letter and resume along with the names, telephone numbers and email

addresses of two (2) references, one must be a former/current supervisor no later than Wednesday, July 20, 2022 to:

Director, Human Resource Management and Development

Ministry of Justice

61 Constant Spring Road,

Kingston 10

Email: careers@moj.gov.jm

The Ministry of Justice thanks all applicants for their interest, but only those shortlisted will be contacted.