About the FSC:
The Financial Services Commission (FSC) is an Integrated Financial Services regulator. Our mission is to regulate and supervise the Securities, Insurance and and Private Pensions industries for the protection of their users thereby enhancing public confidence through the efforts of a competent workforce.
We are seeking individuals who are self-directed, results-oriented, and have a passion for providing excellent service.
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The FSC has an immediate opening for the position of Records Officer (Contract).
Position Summary:
The Records Officer is responsible for assisting in developing and administering the records management system which means the operational, accountability and regulatory needs of the FSC. The Job Holder is responsible for ensuring timely and efficient internal file distribution, as well as accurate logging and dispatching of incoming and outgoing mail. In addition, he/she makes recommendations for needed changes to the records management/distribution policies and procedures.
Key Responsibilities:
- Plan and organize the execution of the assigned tasks
- Assist with the development and maintenance of an inventory of FSC's records
- Assist with the development of a centralized Records Management Program
- Assist with the development of retention schedules
- Assist with the development and preparation of a basic Procedure Manual for the FSC's Records
- Assesses and determine weaknesses in the data administration systems and make the necessary recommendations for improvement
- Assist with overseeing the disposition of records
- Maintain all files placed in the custody of the Records Department by preparing, inspecting and enclosing files to ensure that all records are in a satisfactory physical condition
- Assist in maintaining the Subject File Classification and Electronic Records Management Systems by recording and tracking all files on the system
- Perform Records Retrieval Services
- Ensure the timely and accurate logging and dispatch of incoming and outgoing mail by processing (opening, sorting, numbering, recording and date stamping) correspondence (except personal and confidential) and dispatching outgoing mail
- Identify semi-active and inactive records and assist with their preparation for transfer to inactive storage
- Monitor the creation/handling of records that are outside the physical custody of the Record Department
- Associate degree/diploma in Library Studies, Business Administration or Information Management
- The requires at least two (2) years relevant work experience in a comparable position and business/work environment
- Certification in Records Management will be an asset
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