Administrative Officer (Kingston, Jamaica) - Guardsman Group

Plans, directs, coordinates and oversees all administrative functions of the operations and maintenance of the organization's fleet of vehicles.

What You'll Be Doing

• Ensure fleet deployment availability for the operations island-wide.
• Prepare documentation for Motor Vehicle Titles for Disposal, Bank Liens, Insurance Company, Adjustment to Engine, Misplaced Licence Plates, Licence Disc, and Change of Plates etc…
• Execute the initial request for insurance for the company and leased motor vehicles with the respective insurance company.
• Maintain updated motor vehicle accident/incident files.
• Prepare application for Carrier’s Licence/Misplaced Licence Plate for company-owned vehicles.
• Monitor and maintain all Lease Vehicle Accounts (Budget & Hertz)-rental, renewal, replacement and verify invoices submitted.
• Supervise the day-to-day operations of the administrative department and staff members.
• Support the Accounts Department to provide information for billing allocation.
• Monitor and maintain Precision Logistics Fleet (Rental, Renewal, Replacement and verify Invoices submitted).
• Reconcile weekly fuel invoices for Fuel Deals.
• Liaise with external suppliers for repairs/servicing of golf carts/motorcycles etc and verify invoices submitted.
• Procure and Dispose of Guardsman Group of Company vehicles.
• Reset, approve, and monitor fuel purchased from external suppliers to include MCIS, Texaco, Tecnigas and Fuel Deals
• Coordinate LPG Servicing
• Perform other related duties consistent with the category, nature, function and objective of the job

A Little Bit About You

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Detail-oriented and have knowledge of Project Management.
• Good Time Management, Customer Service and Interpersonal Skills.
• Excellent problem-solving and Analytical skills
• Excellent written and verbal communication skills
• Strong organizational skills with ability to multi-task.

Minimum Qualifications

• Bachelor’s Degree in Business Administration or related field or similar qualification would be an asset
• Minimum of five (5) years’ experience in Office Administration

Kindly submit applications by Friday, April 5, 2024 to hr@guardsmangroup.com. We thank all respondents for their interest, however, only shortlisted candidates will be contacted.