Tower Isle - St.Ann/St. Mary
The Executive Assistant will support the VP & Assistant VP of Operations by managing administrative tasks, organizing schedules, coordinating communication, and ensuring smooth daily operations.
Reports To:
Vice President, Intergrated Operations
Assistant Vice President, Intergrated Operations
Company Overview:
Guardsman Metaverse is a leader in security solutions, specializing in the integration of physical and technological security services. We provide innovative and customized solutions that combine cutting-edge technology with physical security to protect our clients in the most effective and efficient way possible.
Position Summary:
The Executive Assistant will support the VP & Assistant VP of Operations by managing administrative tasks, organizing schedules, coordinating communication, and ensuring smooth daily operations. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks with professionalism and discretion. The ideal candidate is proactive, adaptable, and able to work in a fast-paced environment.
Key Responsibilities:
- Administrative Support: Manage and maintain the VP's & Assistant VP's calendar, scheduling meetings, appointments, and travel arrangements. Ensure the VP & Assistant VP is prepared for meetings and presentations.
- Communication: Serve as a primary point of contact for internal and external communications, including drafting, reviewing, and distributing correspondence on behalf of the VP & Assistant VP.
- Project Coordination: Assist in organizing and tracking project timelines, deliverables, and communications. Ensure the VP & Assistant VP is updated on key project milestones.
- Meeting Management: Prepare agendas, take minutes during meetings, and follow up on action items. Coordinate and organize meetings, conference calls, and other events as needed.
- Information Management: Maintain organized and up-to-date files, records, and reports. Handle confidential information with discretion and maintain a high level of trust.
- Research and Reporting: Conduct research on industry trends, competitors, and emerging technologies. Prepare reports, summaries, and presentations for internal and external use.
- Office Management: Coordinate with other departments to ensure the VP & Assistant VP office is equipped and functional. May include ordering supplies or managing budgets for departmental needs.
- Bachelor’s degree in Business Administration, Communications, or related field preferred.
- Three plus (3+) years of experience in an executive assistant or high-level administrative support role, ideally in a technology or security-related industry.
- Excellent organizational and multitasking skills, with the ability to prioritize and manage competing demands.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Microsoft Teams).
- Ability to work independently, anticipate needs, and take initiative.
- High level of professionalism and discretion in handling sensitive information.
- Experience working in a fast-paced, technology-driven environment.
- Knowledge of security technology trends is a plus.
- Strong problem-solving abilities and a proactive mindset.
- Competitive salary and benefits package.
- Opportunities for growth and professional development within a dynamic and forward-thinking company.
- Collaborative work environment with a focus on innovation and continuous improvement.
Email: hr@guardsmangroup.com
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