Executive Assistant (Kingston, Jamaica) - Digiview Security Limited

JOB PURPOSE:

The Executive Assistant provides administrative support for the Directors and generally supports the activities of Finance, Marketing and Operations. Ensure the smooth operation of the office.

KEY OUTPUTS

• Document receipt, routing and tracking log of incoming and outgoing information
• Comprehensive filing system for electronic and manual records
• Monthly, Quarterly reports
• Comprehensive calendar of internal and external meetings
• Brief for meetings
• Compliance standards

Job Responsibilities

• Effectively handle all incoming and outgoing communication including emails, calls , messages and prioritize
• Draft and proof read correspondence, reports, presentations and other documents as required
• Provide administrative support to Directors , including management of calendar, scheduling appointments, scheduling meetings and making travel arrangements.
• Receive and record customer complaints withing 24 hours of receipt. Refer or escalate as appropriate.
• Conduct research and compile information to support decision making
• Handle confidential information with discretion and integrity.
• Catalogue, file and maintain the directors' electronic and manual files
• Act as liaison between directors and internal/external stakeholders

Qualifications:

• Associate degree in business or administration
• Certificate in administrative or secretarial studies
• High School Diploma
• Two years of related work experience

Interested candidates should email their resumes to: hr@digiviewsecurity.com