Assistant Human Resource Officer (Kingston) - Ministry of Agriculture and Fisheries

Job Purpose                                                                                                                         

  Under the direct supervision of the Senior Human Resource Officer (GMG/SEG 1), the Assistant Human Resource Officer 1 (GMG/AM 2) is responsible for administering staff benefits in keeping with the Staff Orders and the Public Service Regulations. 

Key Responsibilities  

 Technical/Professional 

•  Processes applications for new employees on the Sagicor Health Plan and ensures that Deduction Authorization Forms are completed for submission to Sagicor of Jamaica Office;   
• Liaises with Sagicor of Jamaica Office to address queries from employees concerning their Health Plan;  
• Distributes Sagicor of Jamaica Health Cards and ensures correctiveness;
• Maintains a Register for the issuance of Sagicor of Jamaica Health Cards;  
• Arranges medical examination for new appointed members of staff.  Liaises with the Ministry of Health and Wellness for enquiry concerning members of staff medical examination; 
• Checks and verifies supporting documents for authenticity; 
• Advises the Salaries Units to make salary deductions; 
• Computes and makes recommendations for the payment of Increments and Seniority Allowances to the Finance and Accounts Division;  
• Advises members of staff of their eligibility/non-eligibility of increment/seniority allowances; 
• Makes recommendations for the payment of increment to officers who attain additional qualification;  
• Submits additional qualification attained by officers to the Office of the Services Commissions for their records and the Finance and Accounts Division for the payment of increment; 
• Performs any other related duties assigned by Senior Human Resource Officer.

  Required Knowledge, Skills and Competencies  

Core  

• Good written communication skills 
• Good oral communication skills  
• Good interpersonal skills  
• Good customer and quality focus skills 
• Good use of initiative  
• Integrity   
• Teamwork and co-operation   
• Compliance 

 Technical 

• Sound knowledge of Benefits Administration  
•  Knowledge of Government/Ministry’s policies and procedures 
•  Knowledge of HR procedures and processes  
• Proficient in the relevant computer applications.      

Minimum Required Qualification and Experience  

• Diploma/Certificate in Public Administration, Human Resource Management, Management Studies or Business Administration with at least three (3) years work related experience. 

Special Conditions Associated with the Job  

• Typical working environment
• Travels in Volatile Area 
• Irregular working hours as required 

Applications accompanied by résumés should be submitted no later than Wednesday, 4th November, 2020 to:  

Senior Director
 Human Resource Management and Development Division 
Ministry of Industry, Commerce, Agriculture and Fisheries 
Hope Gardens Kingston 6  
Email: hrm@micaf.gov.jm   

Please note that only shortlisted applicants will be contacted. 

Assistant Human Resource Officer (OD & PM) - Kingston - Post and Telecommunication Department

 Assistant Human Resource Officer (OD and PM) (GMG/AM  3)   

Job Purpose 

The  Assistant  Human  Resource  Officer,  Organizational  Development  and  Performance Management  (OD  &  PM)  is  responsible  for  providing  administrative  support  in  respect  of  all Organizational Development and Performance Management matters. 

Key  Responsibilities   

Management/Administrative   

• Assists  with the  preparation  of  the  OD  &  PM  Unit’s  Plan  and Budget;  Prepares  Individual  Work  Plan;   
• Prepares  status  and other  reports  as  requested; 
• Represents the Department at meetings/conferences and other fora as requested. 

Technical   

• Participates  in  the  conduct  (use  of  surveys,  focus  groups  and  other  relevant  methodologies) of  Organizational  Needs  Assessments  to  determine  organizational  readiness  for  change;   
• Assists  with  co-ordinating  activities  concerning  collaborating  with  management  to  develop and employ  Change  Management  Strategies; 
• Assists  with  co-ordinating  activities  geared  towards  creating  leadership  and  staff development  strategies  and  programmes  and  a  culture  of  continuous  learning  aligned  with the  Organization’s  strategic  direction;     
• Assists  with  co-ordinating  activities  related  to  the  development  and  maintenance  of  Human Resource  systems  (policies and  standard operating procedures);  
•  Schedules  and  participates  in  the  conduct  of  job  analysis  by  using  interviews, questionnaires,  observations  and  research;   
• Schedules  and  participates  in  the  conduct  of  desk  audits  to  validate  job  responsibilities  and duties;   
• Participates  in  the  development  and  maintenance  of  Organization  Charts  for  the Department,  its  Divisions,  Branches  and  Units;     Participates  in  the  development  and  maintenance  of  assigned job  descriptions  and  Terms  of References;   
• Participates  in  the  conduct  of  post  audits  of  the  Civil  Service  Establishment  Act  in  keeping with changes  in  the  machinery  of  Government;   
• Participates  in  managing  performance  management  and  appraisal  for  staff  in  the Department; 
•  Develops  and maintains  Performance  Evaluation  Report  (PER)  Database;   
• Assists  with  co-ordinating  the  implementation  and  administration  of  the  PMAS/EPMS  within the  Department  by:-    
•  Participating  in  the  development  and  maintenance of  the  Department’s  Competency Framework  
•  Maintaining  job  descriptions  as  assigned  in  keeping  with  the  Department’s Competency  Framework  
•  Assisting  with  co-ordinating  the  development  and  maintenance  of  a  Rewards  and Recognition  Policy  for  the Department   
• Assisting  with  co-ordinating  the  establishment  of  a  Rewards  and  Recognition Committee   
• Assisting  with  co-ordinating  the  development  and maintenance  of  Standard  Operating Procedures   
• Checking  staff  eligibility  for  performance  increments/awards  and  notifying  the  relevant HR  Officers  for  processing  and  submission  of  related  information  to  the  Finance  and Accounts  Division   Maintaining  PMAS  Database  to  monitor  the  processing  of  increments  and  submission of  performance  appraisals,  work  plans  and other  relevant  documents.   
• Preparing  PMAS reports  for  submission  to  the  relevant  stakeholders
• Maintaining  PMAS  records   
• Scheduling  OD/PMAS  sessions   
• Preparing  and issuing  OD/PMAS  notifications   
• Disseminating  all  OD/PMAS  information  (newsletters,  manuals,  handbooks, templates, policies, and procedures) to managers, supervisors and other staff. 

Required  Knowledge,  Skills  and  Competencies   

• Knowledge  of  The  Public  Service  Regulations,  Staff  Orders  for  the  Public  Service, Financial  Administration  and  Audit  Act  Financial  Instructions  and  other  GoJ  policies  that guides  the  delivery  of  HRMD  services.   
• Knowledge of  research  and  data  analysis  techniques.   
• Knowledge of  job  analysis,  writing  job descriptions  and work  plans.   Excellent  interpersonal  skills;   
• Good oral  and  written  communication  skills;   
• Good planning  and  organizational  skills;  and  
• Ability to work with others in the pursuit of team goals. 

Minimum  Required  Qualification  and Experience   

• Associate  of  Science  Degree  in  Business  Administration,  Management  Studies,  Human Resource  Management  or  related  field  from  a  recognized  tertiary  institution;   
• At  least  two  (2)  years’  experience  in  Human  Resource  Management  preferably  in  the Public  Sector,  in an  organisation of  similar  size and complexity;  
•  At least  one  (1)  year  experience working  with PMAS;   Training  in  the  operation  of  the  GoJ  Guidelines  for  the  Performance  Management  and Appraisal System. 

Applications  accompanied  by  Résumés  should  be  submitted  no  later  than  Monday, 12th  October,  2020  to: 

Director, Human Resource Management and Development Post  and Telecommunications Department 

6  –  10  South Camp Road Kingston

 Email: hrunit@jamaicapost.gov.jm 

Please note that only shortlisted applicants will be contacted.