Records Officer (Ministry of Health & Wellness) - Kingston, JM

Job Description: Records Officer (PIDG/RIM 2)

Job type: Full-time

JOB PURPOSE
• To Process documents and leave computation in accordance with leave and Labour Relations Act for all category of workers in the Ministry of Health and its Agencies.

KEY OUTPUTS
• Leave particulars processed
• Leave computed
• Personnel records updated

KEY RESPONSIBILITY AREAS
• Requests personnel files
• Keeps a record of all application for leave including department, sick, vacation and resumption of duties and resignation
• Liaises with officers with regard to leave entitlement
• Advises the Accounts Department about all leave granted, resumption from duties and resignations
• Maintains a record of all incoming and outgoing correspondence for leave
• Prepares monthly report for the amount of leave correspondence received, processed, approved or not approved
• Provides advice to officers on vacation leave and date of resumption
• Provides guidelines for members of staff with the provision of the Staff Orders
• Informs the Manpower Planning and Development of vacation leave eligibility as it relates to study leave
• Keeps a record of all persons proceeding on vacation leave
• Performs any other related duties that may be assigned from time to time

Performance Standards
• Leave computation prepared and updated in accordance with the establishment rules and procedures.
• Officers received approval letters on a timely basis.
• Staff is kept abreast of Circular from the Ministry of Finance and the Public Service in a timely manner


Required Competencies Functional /Technical Competencies Levels

• Knowledge of Office Practice and Procedures
• Knowledge of record and file management systems
• Knowledge of MOHW Registry procedures
• Knowledge of leave computation
• Knowledge of current information from the Ministry of Finance and the Public Service, Office of the Services Commissions and the Management Development Branch
• Knowledge of the Staff Order and Civil Service Act

Core Competencies Levels

• Oral Communication skills 2
• Written communication skills 2
• Confidentiality 2
• Good interpersonal skills. 2
• Customer and quality focus 2
• Initiative 2
• Teamwork and cooperation 2
• Use of technology 2

Minimum Education and Experience Required
• 4 ‘O’ Level including English and a numeric subject.
• Minimum of three (3) to four (4) years work experience

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Interested persons may apply in writing accompanied by resumes. Applications must be submitted no later than Friday, August 2, 2019 to:

Director
Human Resource Management and Development
Ministry of Health and Wellness
10A Chelsea Avenue
Kingston 10
jobs@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.



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