Records Officer, PIDG/RIM 3 (Kingston) - Jamaica National Heritage Trust

The Jamaica National Heritage Trust (JNHT), a statutory agency of the Ministry of Culture, Gender, Entertainment and Sport seeks to fill the vacancy of Records Officer, PIDG/RIM 3. 

Salary: $897,182 - $1,066,467 per annum.

Job Summary

The Records Officer has responsibility for the preparation of service records for all members of staff; preparation of all pension documents for persons who are approaching the retirement age for submission to the Ministry of Finance and the Public Service; leave administration and the enrollment and removal of persons on the health and Life Insurance planes as well as the updating and maintenance of the travel register for all travel officers within the organization.

Key Responsibilities and Competencies:

- Leave Administration

• Coordinate and administer the processing of leave applications to include:
• Prepare, update and maintain all employees leave records and provide guidance to staff on leave availability and eligibility 
• Produce monthly and quarterly report on planned absenteeism (vacation leave)
• Coordinate the preparation of the annual vacation leave roster; prioritizing and coordinating the issuing of leave approvals for all members of staff as per roster
• Preparation of approval letters to departments head and members of staff relating to the granting of all category leave
• Processing of all leave applications and monitoring of leave being taken by all employees and maintaining records of outstanding leave for each employee
• Computing and verifying all vacation, sick, maternity, special and departmental leave

- Perform the internal administration of the Group Health, Personal Accident and Group Life insurance schemes which involves the enrolment of staff in the various benefits schemes

- Prepare service records for employees of the JNHT who are approaching retirement age and inform the appropriate employees of the Pensions Department in the Ministry of Finance and Planning, follow-up as required

- Maintain and update employees related files and data such as recruitment and selection, persons acting in positions, resignations, departmental and other transfer, retirement, performance appraisals and absenteeism

- Excellent written and oral communication skills

- Strong analytical skills

- High level of initiative, professionalism, good work ethics

- Ability to work under pressure and handle challenging situations

- Superior organizational, customer service, human relation and interpersonal skills

- Must be an effective team player

Qualifications and Experience:

• An associate degree in either Human Resource Management, Business Administration, Management Studies or equivalent
• Two (2) years of relevant work experience

Application letter along with résumé should be sent no later than Friday, October 16, 2020 to:

"Records Officer"

C/o Jamaica National Heritage Trust

79 Duke Street, Kingston

Email: hr@jnht.com

The JNHT appreciates all applicants interest in the post however, only shortlisted applicants will be contacted.