Office Manager (Kingston, Jamaica) - National Works Agency

 

The National Works Agency, an agency of the Government of Jamaica, invites applications from suitably qualified individuals for the under-mentioned of:

Office Manager (Level 7)

Qualifications and Experience:

• University degree in Business Administration/Administrative Management or related discipline
• Extensive knowledge of modern office and record keeping practices and procedures
• Certification in Events Management
• Certificate in Public Procurement, CIPS level 3 or INPRI level 4
• Five (5) to ten (10) years experience in supervision and office management or a similar position

Skill Requirements:

• Excellent management skills
• Sound knowledge of Government Public Procurement Act 205 and regulations
• Sound knowledge of inventory management
• Excellent interpersonal and people management skills
• Excellent oral and written communication skills
• Ability to negotiate with service providers
• Excellent planning and organizing skills
• Ability to exercise good judgement and take initiative in the performance of job responsibilities
• Ability to work within the guidelines established by company policies and procedures in carrying out assigned responsibilities
• Compose effective and accurate correspondence
• Deal with non-route matters such as special projects, with minimum specific instructions
• Assume responsibility and execute the supervisor's orders and instructions with authority

Reporting Relationship: 

Reports to: Director-Human Resource Management and Administration

Principal Functions:

• Procure and distribute office stationery, supplies and equipment
• Plan, organize, direct and monitor the maintenance of the Corporate Office's facilities including office cleaning
• Coordinate agency wide meetings, conferences, and social functions
• Sets up operational procedures to maintain consistent work from in and out of department
• Reviews employee job performance and makes recommendations for disciplinary actions or commendation to Director for final approval
• Delegate and monitor work assignments and schedules
• Prepares and monitors reports on telephone usage and payments for the Corporate Office
• Coordinate the delivery of the Agency's mails and other items
• Supervise the operations of the canteen and the aftercare facility
• Coordinates and monitors activities for disaster preparedness and emergency management

Present annual salary: $4,594,306.00

Submit applications in writing no later than Tuesday, March 19, 2024 to:

Human Resource Manager,

National Works Agency,

140 Maxfield Avenue, Kingston 10 or

applications can be sent via email to: recruitment@nwa.gov.jm

The Agency thanks all applicants in advance, but only shortlisted individuals will be contacted.