Accounts Payable Officer (Kingston, Jamaica) - Bureau of Standards Jamaica

The Bureau of Standards Jamaica (BSJ) is seeking to identify suitable candidates to fill the position of:

Accounts Payable Officer - Finance & Accounts Division (Level 5)

The incumbent will manage the timely liquidation of the Bureau's liabilities in accordance with established policies and procedures and internal accounting. Prepare weekly payments schedule based on cash discount potential, payment terms, established priorities, customer's request, invoices received, cheque requests received and advice from supervisor/manager.

Update payables sub-ledger to capture full extent of liabilities, ensure that all necessary supporting source documents are provided before the payment process begins and ensure all relevant approvals are given and evidenced on source documents before payment is effected.

Applications must be submitted no later than 12 May 2024 at 4:00 p.m. by email to: 

Manager, Human Resource Management & Development
Bureau of Standards Jamaica,
6 Winchester Road, Kingston 10.

Email: HRMD@bsj.org.jm

Please note that while we appreciate all applications, only shortlisted applicants will be contacted.

For information on the above mentioned and other vacancies, we invite you to visit our website at: www.bsj.org.jm

Administrative Assistant/Telemarketer (Kingston, Jamaica) - Bureau of Standards Jamaica

 Job Purpose

The Administrative Assistant/Telemarketer will facilitate the smooth operation of activities undertaken by the Industrial Training Unit by providing administrative, secretarial and customer service support. The incumbent will also provide marketing of all training activity of the Unit as per the training schedule by utilizing various mediums including but not limited to the use of the telephone, face-to-face meetings and otherwise. The incumbent will also facilitate, develop and maintain a client's database which is current and up to date.

Major Duties and Responsibilities:

• Contacting clients to ensure that they are informed of the suite of trainings being offered. Disseminate the quarterly training schedule as well as other documentation to all clients
• Develop and maintain a client's Data Base
• Provide feedback and direct the various client requests, e.g. (quotations, proposal and certificates) to relevant individuals.
• Follow-up on the preparation of documents and material required for various training courses
• Assist with the ordering and securing of items required by the Unit and for Training Activities
• Provides administrative support and assistance to the head of the training unit.
• Prepare plans, schedules procedures and other documentation as directed
• Monitor the unit's register and prepare final report on the same to the Human Resource Branch
• Answers the telephone, takes messages and if required assist clients by communicating and coordinating requests for training services or directing calls to other relevant persons.
• Receive and assist clients and visitors, especially during the registration period for training courses.
• Copy and duplicate printed material, forms, and documents as required for training course
• Prepare monthly reports
• Prepare letters, reports and other documentation on behalf of the Unit
• Order and secure items required by the Unit and for Training Activities
• Coordinate meeting schedule and equipment as required
• Assist in the preparation of the Quarterly Training Schedule
• Draft and edit all administrative documents from rough including course outlines and documents related to training activities.
• Establish an appropriate filing system (both electronic and manual) for the purpose of filing and retrieving required information in support of the Unit Head and the Industrial Training Unit team as necessary.
• Arrange catering service (select menu, confirm the number of participants), book room if off-site and make reservations for trainers and facilitators. Arrange Hotel Accommodation for the Consultant as necessary and liaise with the training officer.
• Send confirmation letters to participants and complete the Attendance Register for each training activity.
• Other duties as may be assigned by the Training Officer.

Unusual Requirements/Working Conditions:

• Stressful working environment often created by the numerous simultaneous deadlines for various assignments/projects.

Minimum Educational Requirements:

• Diploma Associate Degree in Administrative Management/Business Administration or equivalent.
• Computer literate in Microsoft Office Suite [Certification in word processing]
• Shorthand/Speedwriting 80 words per minute
• Typing 50 words per minute

Other Skills:

• Considerable knowledge of the products and services offered by BSJ
• Sound interpersonal and communication skills; general business planning skills; sound strategic thinking and management skills; excellent oral, written, organization, presentation and independent workload management skills.

Experience:

• Two (2) years of experience in an administrative or secretarial position and marketing experience.

Knowledge, Skills and Abilities:

• Working knowledge of office systems and procedures
• Working knowledge of word-processing software
• Working knowledge of minute writing techniques
• Working knowledge of records management procedures
• Working knowledge of document preparation [letters, reports, memos]
• Ability to multi-task
• Ability to work on own initiative
• Ability to write and proof-read a variety of office communication
• Ability to meet tight deadlines
• Ability to work on one's own initiative and take charge of task to achieve
• Established goals and objectives
• Very good oral and written communication skills.
• Very good customer relations skills.
• Ability to work on your own initiative.
• Good administrative skills

Applications must be submitted no later than 12 January 2024 at 4:00 p.m. by email to:

Manager, Human Resource Management & Development,

Bureau of Standards Jamaica

6 Winchester Road,

Kingston 10,

Email: HRMD@bsj.org.jm

Please note that while we appreciate all applications, only shortlisted applicants will be contacted.

Administrative Assistant (Kingston, Jamaica) - National Certification Body of Jamaica (BSJ)

The Bureau of Standards Jamaica (BSJ) is seeking to identify suitable candidates to fill the position of: 

Administrative Officer - National Certification Body of Jamaica (NCBJ) 

Job Summary

The Administrative Officer facilitates the attainment of the goals and objective administrative, secretarial and customer service support to the Unit. The incumbent is expected to operate in accordance with an established management system and as per the requirements of any relevant international, certification and accreditation standards.

Major Duties and Responsibilities:

The incumbent:

• Provides administrative support and assistance to the Manager of the National Certification Body of Jamaica (NCBJ)
• Prepares reports with the stated objectives of the unit 
• Compose and prepare confidential correspondences, reports and other documentations
• Conducts quarterly reviews of macro processes on a quarterly basis
• Assists with the maintenance of a proper records management/document control system in accordance with the relevant international standards
• Provides secretarial and administrative support for all meetings, inclusive of scheduling and taking minutes and in consultation with the manager the preparation of the agenda
• Provides support to the Management Review process as per the management review procedure

Applications must be submitted no later than Friday, 8 December 2023 at 4:00 p.m. by email to:

Manager, Human Resource Management & Development,

Bureau of Standards Jamaica,

6 Winchester Road,

Kingston 10.

Email: hrmd@bsj.org.jm

For information on the above-mentioned and other vacancies, we invite you to visit our website at: www.bsj.org.jm

Administrative Assistant (Kingston, Jamaica) - Bureau of Standards Jamaica

 Bureau of Standards Jamaica

Employment Opportunity

The Bureau of Standards Jamaica (BSJ) is seeking to identify a suitable candidate to fill the position of:

• Administrative Assistant - Finance and Accounts Division

The Administrative Assistant is responsible for providing administrative and secretarial support to the Director, Finance and Accounts Division and ensures the effective discharging of the general administrative, customer service and secretarial functions of the Division to ensure its smooth and efficient operation.

For information on the above mentioned and other vacancies we invite you to visit our website at:

www.bsj.org.jm

Laboratory Technician, Clerical Officer (Kingston, Jamaica) - Bureau of Standards Jamaica

 The Bureau of Standards Jamaica (BSJ) is seeking to identify suitable candidates to fill the positions of: 

1. Laboratory Technician, Microbiology Branch

The Laboratory Technician has the specific responsibility to prepare culture media and perform quality assurance checks. The incumbent also provides assistance to Analysts and other senior members of the Microbiology Branch.

2. Clerical Officer, Standards compliance-National Compliance and Regulatory Authority (Contract)

The incumbent is responsible for providing administrative and clerical support to the Standard Compliance Inspectorate. This entails providing assistance to all members of the Compliance Inspectorate in the preparation of relevant documents to facilitate compliance with the Standards and Processed Food Acts and their attendant Regulations. The implications are far reaching to the extent that this could become a matter of litigation, the closing down of markets and removal from the export trade.

For information on the above mentioned and other vacancies, we invite you to visit our website at: www.bsj.org.jm

Employment Opportunities (Kingston, JM) - Bureau of Standards Jamaica

The Bureau of Standards Jamaica (BSJ) is seeking to identify suitably qualified candidates to the following positions:

1. Analyst, Chemistry Branch
The Analyst, Chemistry Branch conducts analytical testing on various samples, and researches new and improved methods of analysis. The incumbent maintains detailed records and files both as hard and/or electronic copy. Additionally, the Analyst contributes to the writing of standards and auditing activities.

2. Standards Development Officer, Standards Development Branch
The Standards Development Officer has the responsibility to undertake standards development and conformity assessment initiatives in keeping with the Division's mandate.

3. Laboratory Technician, Microbiology Branch
The Laboratory Technician has the specific responsibility to prepare culture media and perform quality assurance checks. The incumbent provides assistance to Analysts and other senior members of the Branch.

4. Laboratory Assistant, Testing and Industrial Services Branch
The incumbent will be responsible for conducting routin tests and assist with technical duties including sample collection for testing, equipment repair and maintenance to achieve departmental objectives.

For more information on the abovementioned and other vacancies we invite you to visit our website at: www.bsj.org.jm.