Accounts Payable Officer (Kingston, Jamaica) - Early Childhood Commission

 The Early Childhood Commission (ECC), a statutory body of the Ministry of Education and Youth with responsibility to regulate the operation of early childhood institutions, is seeking to identify highly motivated and dynamic individuals to fill the following post:

Accounts Payable Officer (Travel & Subsistence) - FMG/AT 3 

Job Purpose

Under the supervision of the Senior Payable Officer, the incumbent is responsible for the proper checking and payments of staff travel mileage an subsistence allowance to entitled officers; to ensure that payments are regulated as per rules and rates in force from time to time. Update utility log register, record travel payment details within staff individual travel register and insert same on the accounting software in keeping with the established financial procedures and regulations.

Key Responsibilities:

• Receives and date stamp Travel Claims; examine claims for validity, all the relevant areas are appropriately signed and the figures are accurate
• Checks calculation of mileage for over or understatement of distance and verifies the distance with the travel map
• Checks time of arrival and departure, and calculate the numbers of hours per 24 hours and fraction thereof for which the officer is entitled for subsistence allowance
• Maintains accounts payable electronic and paper files and records
• Data entry of travel claims, subsidy payments in accounting software
• Updates utilities and staff travel registers
• Facilitates international Organization for Standardization (ISO) activites
• Handles internal and external accounts payable inquiries
• Performs other related functions assigned from time to time by the Supervisor, Salaries/Payables

Minimum Required and Experience:

• AAT Level 2 or;
• ACCA- CAT Level B/Level 2 or;
• NVQJ Level 2 Accounting  or;
• Certificate in Accounting from an accredited university or;
• Diploma in Accounting from a recognized university or; 
• Associate of Science degree in Accounting, MIND or;
• Diploma in Government Accounting, MIND i.e. Government Accounting Level 1, 2 or;
• Bachelor's degree in Accounting or Management Studies with Accounting or BBS from a recognized university

Remuneration: Salary Scale - $2,190,302.00 - $2,945,712.00 per annum, and any other allowances attached to the post.

Written application along with detailed curriculum vitae should be submitted no later than Friday, July 19, 2024 to: 

Director, Human Resource Management & Administration (Acting),

Early Childhood Commission,

Shops 45-49, Kingston Mall

8-10 Ocean Boulevard, 

Email: careers@ecc.gov.jm

Applications will only be accepted via the email address provided. We thank all applicants; however, only persons who are shortlisted will be contacted.

Accounts Payable Officer (Kingston, Jamaica) - Bureau of Standards Jamaica

The Bureau of Standards Jamaica (BSJ) is seeking to identify suitable candidates to fill the position of:

Accounts Payable Officer - Finance & Accounts Division (Level 5)

The incumbent will manage the timely liquidation of the Bureau's liabilities in accordance with established policies and procedures and internal accounting. Prepare weekly payments schedule based on cash discount potential, payment terms, established priorities, customer's request, invoices received, cheque requests received and advice from supervisor/manager.

Update payables sub-ledger to capture full extent of liabilities, ensure that all necessary supporting source documents are provided before the payment process begins and ensure all relevant approvals are given and evidenced on source documents before payment is effected.

Applications must be submitted no later than 12 May 2024 at 4:00 p.m. by email to: 

Manager, Human Resource Management & Development
Bureau of Standards Jamaica,
6 Winchester Road, Kingston 10.

Email: HRMD@bsj.org.jm

Please note that while we appreciate all applications, only shortlisted applicants will be contacted.

For information on the above mentioned and other vacancies, we invite you to visit our website at: www.bsj.org.jm

Clerical Assistant/Accounts Payable Officer (Kingston, Jamaica) - Shortwood Teachers' College

 

Clerical Assistant/Accounts Payable Officer (Contract)

Campus: Main (St. Andrew)
Department: General
Post Type: Part-Time

Key Responsibilities

Under the direct supervision of Bursar, the Accounts Payable Officer is responsible for the management of procedures in accounts payable and disbursements, ensuring that:

• the established systems and procedures for the accounting payables functions are adhered to, by ensuring that all requests for payments are effected according to the FAA Instructions and other established procedures.
• there is timely processing of payables and disbursements
• all payments and expenditures, including payroll, purchase orders, invoices, statements, commute and mileage registers are tracked.

Scope of Responsibilities

• Prepare payments to the institution’s suppliers
• Prepare monthly reconciliation of payables
• Prepare monthly reconciliation of Accounts payables ledgers and sub ledger
• Monthly preparation of audit schedules
• Arrange journal entries
• Ensure that all payables transactions are updated in QuickBooks System
• Perform day to day financial transactions including, verifying, classifying, and recording accounts payable data

Minimum Required Qualification and Experience

• Solid understanding of basic bookkeeping and accounting payable principles
• Working knowledge of QuickBooks Account Software
• Diploma in Accounting from a recognized University or;
• Associate of Science Degree in Accounting, MIND, or Diploma in Government Accounting, MIND, i.e. Government Accounting Level 1, 2 & 3

Application Deadline

Applications with resumes should be submitted no later than Friday, January 5, 2024, to:

The Director of Human Resource Management
Shortwood Teachers’ College
77 Shortwood Road
Kingston 8

Email: humanresourceoffice@stcoll.edu.jm

We thank all applicants for their interest; however, only short-listed applicants will be contacted.