Registrar (Kingston, Jamaica) - Professional Engineers' Registration Board

 

The Professional Engineers' Registration Board is seeking an individual to fill the post of REGISTRAR. 

The Registrar shall act as de facto executive manager of the organization and shall be responsible to the Board/Chairman/Committee Chairs for all operations of the organization.

Qualifications and Experience Required:

• First degree in Business Administration/Management Studies
• Strong financial background would be an asset
• Mature person with considerable administrative experience, computer literacy and exceptional people skills 
• Proficient in using Microsoft Office Suite and QuickBooks accounting software
• Excellent communication and interpersonal skills
• Strong organizational and analytical skills
• High standard  of discipline, ethics, and confidentiality
• Ability to multi-task and meet deadlines
• Knowledge of the engineering industry would be an asset

Job Duties and Responsibilities:

• Maintaining the Register of Professional Engineers
• Maintaining and updating the Boards website in relation in the Register
• Assisting in the preparation of the Boards strategic plans and budgets
• Managing the day-to-day financial operations and budget
• Preparing and collating of the monthly Board papers and reports
• Preparing monthly management accounts and other financial reports required by the Board
• Implementing the decision of the Board, in relation to the day-to-day operations
• Supporting committee chairs including follow up of decisions taken by the Board in regard to the respective committees
• Ensuring that the Board is administered to be compliant with the Finance and Administration Act, the Public Bodies Management Act and any other acts relevant to the administration of public bodies in Jamaica
• Representing the Board/Chairman externally as required
• Managing and coordinating the Board's Continuing Professional Development Programmes
• Supervising and assigning of staff and in doing so will ensure compliance with the practices and procedures approved by the Board
• Conduct performance appraisal for all staff
• Managing the Board's resources to achieve efficiency and cost effectiveness
• Liaising/communicating with third parties on behalf of the Board

Emoluments Package: Basic salary: $5,198,035 per annum.

Applications should be submitted no later than May 31, 2024 to profvacancy11@gmail.com

Registrar (Kingston, Jamaica) - Jamaica Constabulary Force

The Jamaica Constabulary Force - Human Resource Division

Applications are being invited from suitably qualified applicants to fill the following position within the Human Resource Division of the Jamaica Constabulary Force.

Registrar (PIDG/RIM 4) - VACANT

Job Purpose

The incumbent is responsible for assisting with the records management functions of the Jamaica Constabulary Force and its Auxiliary in order to ensure reliable automation and manual records management system, safe custody and efficient retrieval of records.

Minimum Required Education and Experience:

• Graduate from a recognized institution with a certificate/diploma in records management and two (2) years relevant experience, or
• Training in Library Science and/or archival procedures from a recognized institution and three (3) years experience in the field or a similar environment, or
• High School graduate with four (4) CXC/GCE O' subjects including English Language and numeracy subject, training in records and information management systems, procedures and practices and automated technologies as it relates to records management and/or the area of operation. Seven (7) years experience in a similar environment, or
• Any other combination of training and experience that would yield the necessary skills needed at this level

Special Conditions Associated with the job:

• Exposure to dust
• Will require some level of travelling

Applications accompanied by résumés should be submitted no later than Wednesday, August 11, 2021 to the:

Senior Director

Human Resource Management Development

Jamaica Constabulary Force

NCB South Tower

3rd Floor 

2 Oxford Road,

Kingston 5.

Email: hrbranch@jcf.gov.jm

Please note that only shortlisted applicants will be contacted.

Registrar - Level 4 (Kingston, Jamaica) - EXIM Bank

DESCRIPTION

The incumbent is responsible for managing the operations of the Registry to ensure detailed recording of all documents and provide safe custody, easy access and retrieval of files, securities and other documents.

REGISTRAR - CORPORATE SERVICES DIVISION

The National Export-Import Bank of Jamaica Limited (EXIM Bank) is seeking to identify qualified candidates to fill the abovementioned vacancy.

 SUMMARY OF RESPONSIBILITIES

The successful candidate will ensure:
• Ensure proper supervision of the Registry staff and drivers;
• Ensure proper maintenance of a main subject index for all clients;
• Ensure that the Registry has adequate office supplies;
• Remove all inactive files and send for storage;
• Ensure that the Registry staff receives adequate training to allow them to effectively perform their jobs;
• Maintain and ensure the safe storage and limits access to confidential documents;
• Establish an approved file classification and numbering system;
• Maintain the proper recording, distribution and dispatching of incoming and outgoing correspondence;
• Monitor usage of Franking Machine and ensure proper accounting of the stamp imprest;
• Ensure all payments received are submitted to Finance Division daily;
• Prepare bills for staff personal photocopies and submit collections to the Finance Division;
• Assist with the effective management of risk and the implementation of risk reduction strategies within the Bank;
• Record Security Documents received from the Legal Division and place in the respective security pouches within one day of receipt; and
• Record and dispatch collateral security documents to Titles office, TAJ, RGD and Companies Office for stamping and registration.

 QUALIFICATIONS/EXPERIENCE

The position requires the following qualifications/experience:
• A Bachelor’s Degree in Business related discipline or professional accreditation plus 3 years working experience.

 KNOWLEDGE/SKILLS
• Knowledge of efficient systems to ensure recording and retrieval of documents;
• Personnel training techniques at the supervisory level;
• A good knowledge of office procedures;
• Good knowledge of Access Data Base System;
• Working knowledge of file classification and numbering systems; and
• Good human relations skills.

Interested individuals who meet the requirements should submit written applications with full resumes no later than Wednesday, June 3, 2020 at 1:00 PM to:

General Manager – Corporate Services Division
EXIM Bank, 
85 Hope Road, 
Kingston 6.

Registrar (PIDG/RIM 4) - Cannabis Licensing Authority - Kingston, JM

The Cannabis Licensing Authority invites applications for the position of

Registrar (PIDG/RIM 4)

Salary: (PIDG/RIM 4) $1,148,458.00 - $1,365,156.00 per annul plus any allowances attached to this post.

Job Purpose

Reporting to the Director, Human Resource Management and Administration, the Registrar ensures that the operations of the Authority are enhanced and supported through effective records management using methods and techniques.

Key Responsibilities 

• Collaborates with the Chief Executive Officer, the other Senior Officers and Division Heads to develop and maintain the Authority's Records Management policy;
• Develops and enforces short-term and long-term records management strategy
• Participates in the development, tracking, optimizing and enforcing of short-term and long-term records management budgets
• Ensures the integration of records management with the customer service platform to serve the  Authority and it's stakeholders in every aspect; utilizing web enabled security-controlled access portals,  popular social media interfaces and mobile-friendly applications/platforms 
• Oversees the design, setting up, maintaining, reviewing and documenting of records system; identifying the most appropriate records management resources; advising on and implementing new records management policies, procedures and systems;
• Ensures the development and implementation of retention and disposal schedules 

Required Knowledge, Skills and Competencies 

• Good oral and written communication skills 
• Good interpersonal skills 
• Good problem-solving, decision-making, planning and organizing skills
• Proficiency in the use of Microsoft Office Suite applications 
• Excellent knowledge of government records management practices and procedures 

Minimum Required Qualifications and Experience 

• A Bachelor's degree in Social Sciences or Library Science from a recognized institution 
• Formal training in records management and Information systems, procedures and practices and automated technologies as it relates to records management 
• At least three (3) years experience in a related field with at least two (2) years in a similar senior position
• Formal training in Library Science and/or archival procedures from a recognized institution is desirable

Kindly visit the Authority's website at www.cla.org.jm for further information.  Applications should be submitted no later than Friday, November 28, 2019 to:

The Director, Human Resource Management and Development 

Cannabis Licensing Authority 

4th Floor, Pan Jam Building,

60 Knutsford Boulevard,

Kingston 5.

Email: vacancies@cla.org.jm

Only short listed candidates will be contacted.

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Registrar (Kingston, Jamaica) - Min. of Health & Wellness

Applications are invited from suitably qualified persons to fill the under mentioned  position at the Pesticides Control Authority, an agency of the Ministry of Health and Wellness.

Registrar (GMG/SEG 5)

CONTRACT

Job Purpose:

Operations/Professional/Business

• Provide advice to the Government and the PCA's Board on all matters related to the management of pesticides including international trends, national priorities, policies and inter-agency collaboration
• Accountable for the appropriate licenses for all pest control companies and certification of all Pest Control Applications and Service men that work for these companies

Key Responsibility Areas:

• Provide advice to the Government on all matters related to the management of pesticides including international trends, national priorities, policies and inter-agency collaboration\
• Represents Jamaica at international meetings on pesticides
• Prepare Annual Reports including Audited Financial Statements for presentation by the Minister of Health to Parliament
• Develop linkages with other agencies to carry out pesticide regulatory functions
• Act as Secretary to the Board of the Authority and maintain records and undertake the necessary follow-ups to decisions taken
• Carry out the drafting and ensure the smooth progress of regulations under the Pesticide Act (1975)
• Perform advisory functions to the Chairman of the Board and the Government when necessary

Minimum Required Qualifications and Experience:

• Master degree in Science based discipline
• Five (5) years work experience in private or public sector management at a senior level
• Qualifications and experience in Agriculture would be an advantage

Further information on he position may be obtained from www.moh.gov.jm/careers

Resumes should be submitted no later than Friday, November 13, 2019 to: 

Senior Director 

Human Resource Management and Administration

Ministry of Health and Wellness

10A Chelsea Avenue,

Kingston 10.

Email: jobs@moh.gov.jm

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