Administrative Clerk (Kingston, Jamaica) - New Era Finance

Job Summary

We are seeking Administrative Clerk to work in a dynamic micro-financing institution New Era Finance Limited with a corporate office situated in Kingston. The position is open in Kingston.

Ideal candidates will be required to perform the following:

Duties and Responsibilities

• Data entry
• Document verification
• Reviewing and vetting of files
• Filing and retrieval of documents, updating files
• Registration of documents with Government agencies and department
• Provide excellent Customer Service
• Writing emails

Candidates should possess the minimum qualifications outlined below:

Qualifications and skills

• AAT-CAT-ACCA Level 1 or an Associate degree in Business Administration or equivalent
• Two (2) years’ experience in Accounting or Office administration
• Excellent oral and written communication skills
• Working knowledge of Microsoft Office tools
• Ability to work on own initiative
• Honesty and integrity
• Good telephone etiquette
• Professional values and attitudes suitable for a financial institution
• Assertive and persevering attitude

Please submit CV’s no later than Tuesday, May 16, 2023 to nefhr@obfja.com. We thank all individuals who apply, however, only shortlisted candidates.

Administrative Assistant (Kingston, Jamaica) - Ministry of Economic Growth & Job Creation

 Administrative Assistant (GMG/AM 2) (Vacant) – 

Information Communication and Technology Branch,

Salary range, $1,550,136 - $2,084,761 per annum.

Job Purpose

The incumbent will assist in the planning and execution of the programme of activities for the
Office of the Director and provide administrative and secretarial support to aid the fulfillment of the
Office’s role in providing direction and in translating operationally the corporate objectives of the
Ministry.

Key Responsibilities
Management/Administrative:

• Develops with guidance from the Director a set of operational objectives and guidelines for the operations of the Office;
• Establishes a Yearly Planner as a tool to guide the long and short-term planning of the Director and to aid maintenance of major appointments and deadlines;
• Develops and maintains an efficient Manual and Computerised Records Management Systems;
• Develops Individual Work Plan for review by Director.

Technical/ Professional:

• Organizes and manages the Director Schedule, monitors and updates planned programmes, activities, and appointments;
• Conducts research and prepares reports/briefs;
• Drafts briefs as required;
• Processes incoming and outgoing correspondence in with established guidelines, which includes updating of Correspondence Database;
• Responds to routine correspondence as directed;
• Composes letters/memoranda with minimum/general instructions;
• Scans photocopies and email documents as directed by the Director;
• Assembles and disseminates information to internal and external stakeholders as requested;
• Pursues appropriate follow-throughs to ensure matters are attended and appraises the Director appropriately;
• Organizes meetings hosted by the Director by:
• Preparing Agenda for meetings and complies relevant meeting documents and
• ensures follow-through with post-meeting actions and decisions
• Preparing Minutes of meetings and distributes in accordance with established guidelines;

• Assesses calls to the Director’s Office. Ascertains and initiates appropriate actions;
• Screens and hosts all visitors coming to the Director and makes referrals to appropriate staff;
• Ensures an efficient Computerised and Manual Systems of filing for the office and the secure maintenance of official and confidential records;
• Plans and ensures appropriate arrangements for the Director local and overseas trips - prepares itineraries;
• Establishes and maintains good working relationships with both internal and external customers of the Unit;
• Maintains the stock level of stationery within the Unit;
• Maintains and continually updates database with names, telephone, fax numbers, e-mail and addresses of clients;
• Liaise with officers to ensure that documents are placed/or updated on the Ministry's website and intranet;
• Collects and collates data of relevance to the work of the Branch as required; under the guidance of the Director and carries out analysis of data and information and prepares reports.

Required Knowledge, Skills, and Competencies
Core:

• Ability to exercise initiative and judgment
• Possesses good interpersonal skills
• Maintains good internal and external customer relations
• Delivers output of a consistently high quality
• Possess a positive job attitude
• Good written and oral communication skills
• Teamwork and co-operation
• Good interpersonal skills
• Results oriented

Technical:

• Basic Research and Analytical skills
• Basic Report Writing techniques
• Knowledge in Administrative Management
• Methodical Approach
• Negotiation skills
• Working knowledge of events planning

Minimum Required Qualification and Experience

• Diploma in Business Management or related discipline
• Five (5) CSEC subjects including English and Mathematics
• One (1) year experience in an administrative position

Applications accompanied by résumés should be submitted no later than Monday, 15th May, 2023 to:

Senior Director, Human Resource Management and Development
Ministry of Economic Growth and Job Creation
7th Floor, The Towers
25 Dominica Drive
Kingston 5
Email: human.resources@megjc.gov.jm

Please note that only shortlisted applicants will be contacted.

Procurement & Compliance Officers Needed (Kingston, Jamaica) - Firearm Licensing Authority

 The Firearm Licensing Authority invites applications from suitably qualified persons to fill the following positions:

Job Title: Senior Public Procurement Officer

Job Grade: GMG/SEG 1
Salary: $ 3,094,839.00 per annum
Division: Finance and Administration

Job Title: Compliance and Enforcement Officer

Job Grade: GMG/SEG 2
Salary: $ 3,770,761.00 per annum
Division: Compliance and Enforcement Department

Interested persons who meet the above stated criteria are asked to submit applications No Later Than, Friday, May 5, 2023 to:

The Manager, Human Resource
Management and Development
Firearm Licensing Authority
91A Old Hope Road, Kingston 6. 
Email: flahq.hrd@gmail.com

All applicants will be required to pass a security background check.

Please note that only shortlisted candidates will be contacted.

Kindly visit the Firearm Licensing Authority's website at www.fla.gov.jm to view the Job Description and Specification for the post.

"FLA.... regulating with purpose"

Payroll Administrator needed (Kingston, Jamaica) - Restaurants of Jamaica Limited

Career Opportunity: 

Restaurants of Jamaica Limited is seeking to identify highly driven, efficient, and team-oriented professionals to join its payroll team in the following capacities:

Payroll Administrator 

The Payroll Administrator will supervise the payroll team and related functions to provide accurate and timely remuneration to employees. The ideal candidate should possess:

• Ability to manage large and multiple payrolls for all levels of staff.
• Knowledge of computerized payroll software and ability to operate a variety of modern office equipment.
• Sound understanding of laws governing wage requirements, payroll computations, and statutory implications.


• Experience processing Direct Deposit Files to facilitate timely distribution of salaries.
• Ability to prepare varying payroll communications to include NHT contribution letters, P45 and P24 forms.
• Experience processing monthly SO1 and statutory deductions for payment; as well as SO2 annual returns report, via the TAJ Online Portal.
• Quantitative aptitude with well-developed analytical and data processing skills.
• Highly flexible with above average problem solving and people management skills.
• A Bachelor's in Business Administration majoring in accounting from an accredited tertiary institution, or ACCA Level 11.
• A minimum of five (5) years' experience in a similar capacity.

Interested persons may email their resume to careers@rojgroup.biz by no later than May 5, 2023.