Administrative & Payroll Officer (Kingston, Jamaica) - Appliance Traders Limited (ATL)

ATL Commercial is actively seeking to hire an Administrative and Payroll Officer.

He/She will assist the Finance department with administrative duties by providing a wide variety of confidential administrative and secretarial support and communicating information on behalf of the Head of the Finance Department to internal and external stakeholders.

They will be responsible for the control and payment of monthly salaries and wages for ATL staff members on the monthly pay cycle.

Core Functions:

Administration

• Answering the telephone and redirecting or taking messages as appropriate.
• Record and direct incoming mail as appropriate.
• Manage document submissions to the Financial Controller and distribution after processing.
• Prepare packages for the branches as required.
• Maintain a general filing system including ensuring that filing done in the various functions is by the Company’s guidelines.
• Manage archiving of old files for the department and destruction of files from archives.
• Arrangement of meetings and department functions.
• Keep and maintain a copy of all keys for the Department.
• Maintain copies of all forms for ease of access.
• Manage and order stationery, pre-printed forms, toner, and other supplies for the company.
• Manage all stationery and office supplies inventory and advise the Inventory department of usage.
• Act as HR liaison in all staff-related matters.
• Attend to all staff-related matters through the HR Department.
• Ensure signage of staff registers.
• Manage vacation roster, assist with the processing of vacation leave requests, and ensure all sick leave absences have been documented for the Department.
• Submit staff advance forms for processing along with net pay for any outstanding ATL loan balances.

Payroll

• Preparation of Monthly Payroll and issuance of pay slips.
• Advise on payroll queries.
• Submit payroll journals for approval and posting.
• Package & Dispatch Staff Voluntary Deduction payments.
• Maintain File for Pension & Statutory Payments.
• Reconcile Health coverage charges with the provider.
• Calculate annual gratuities (bonus) payments.
• Provide staff with NHT letters, P45, and other payroll related correspondence.
• Assist with the preparation of Personnel Salary budgets/annual increases by providing necessary payroll information.

Banking

• Process Wire Payments and USD cheques.
• Process Utility payments on NCB Bill Pay.
• Request cash from the bank to replenish floats and fulfill per diem requests.
• Bank administration – process new users.

Payments and Document Processing

• Process Amazon & other credit card requests from Purchasing Dept.
• Request/Return Bank Guarantee and manager’s Cheque from FCIB.
• Process weekly reimbursements of staff business expenses to the payroll bank account.
• Process debit note requests from Commercial Dept.
• Process customer/vendor forms.
• Assist with manual invoices.
• Circulate special order exchange rates.

Qualification and Experience Required:

• Associate Degree in Accounting, Business Administration, or Management Studies.
• Two plus (2+) years’ experience in a similar capacity.
• Experience using a payroll software.

Special Skills and Competencies Required:

• Excellent knowledge of payroll policies and procedures.
• Impeccable integrity and high level of confidentiality.
• Working knowledge of Microsoft Excel and Word.
• Excellent analytical skills with good attention to detail.

Email: humanresource@atljamaica.com

Please Note: Only shortlisted candidates will be contacted. Thank you for all your applications!

Cashier/Billing Clerk (Appliance Traders Limited - ATL) - Kingston, Jamaica

 Appliance Traders Limited is seeking to hire a Cashier/Billing Clerk to join our team today!

Job Duties and Responsibilities:

• Billing of Invoices.
• Cashing and posting receipts.
• Ensuring that sales orders are properly authorized before billing.
• Ensuring that proper payment terms are assigned to each invoice.
• Ensuring that appropriate payments are received for all cash invoices.
• Ensuring that purchase orders are received for all charge account invoices.
• Ensuring that all “COD” sales orders are properly authorized and signed.
• Posting of all manual bills and receipts.
• Preparation of daily lodgments for delivery to the bank by 10 a.m. on the following business day.
• Ensuring that all payments received are correctly recorded and accounted for.
• Ensuring that customer copies of manual receipts are issued to customers.
• Posting of petty cash imprest assigned.
• Ensuring the safe keeping of all payments received and placing them securely in the vault at the end of each day.
• Ensuring that petty cash float is reimbursed promptly and accounted for.
• Providing cashier relief, as needed, in the branches.
• Participating in inventory counts, as assigned.
• Ensuring that all cheques are recorded in the log book.
• Preparation of daily Cash and Credit Card Check-Off Report.
• Ensuring that all credit card machines are settled daily.
• Keeping track of all concierge credit card machines and ensuring that they are returned to the cash centre and settled.
• Ensuring that all lodgment controls are submitted to the GL unit for posting daily.
• Ensuring that all requests for “no charge” invoices are properly authorized before the “no charge” invoice is executed.
• Any other duties, which, may be assigned.

Qualification and Experience Required:

• B.Sc. in Accounting or related field.
• Four (4) CXC/GCE subjects including Accounts & English Language.
• 1 year working experience in a similar position.

Attributes and Knowledge Required:

• Computer literate.
• Product Knowledge.
• Detail oriented.
• Good interpersonal and communication skills.

Email: humanresource@atljamaica.com

Please Note: Only shortlisted candidates will be contacted. Thank you all for your applications!

Graphic Designer (Kingston, Jamaica) - Appliance Traders Limited

Appliance Traders Limited is seeking to recruit a Graphic Designer  to be based in Kingston.

Job Description:

The incumbent will report to the Head of Marketing and Customer Experience and will be responsible for the creative direction of artwork, design, page layout for advertisement, publications and all creative projects as assigned.

Qualifications:

• Diploma in Visual Communications/Graphic and Web Design from a recognized tertiary institution
• Have experience in the printing industry in an advertising agency or design studio

Key Competencies:

• Must be proficient in the use of Adobe Illustrator, Adobe Photoshop, Adobe Dreamweaver, Adobe Bridge, Adobe Flash, Adobe Fireworks, Adobe Media Encoder, Adobe Premiere Pro and Adobe Acrobat
• Team player with excellent interpersonal and communication skills
• A minimum of three (3) years related working experience
• Project knowledge
• Time management skills
• Ability to communicate effectively at all levels

Applicants may submit an application to the Human Resource Administrator at:

humanresource@atljamaica.com or via fax (876) 754-2797 no later than Friday, June 26, 2020.