Data Entry Clerk (Kingston, Jamaica) - Petrojam Limited

Applications are invited from suitably qualified persons to fill the following vacancy: DATA ENTRY CLERK.  

The successful candidate will be responsible for performing a combination update database of information for all equipment and machinery located at Petrojam's locations and facilities.

Qualifications and Experience:

• Minimum of five (5) CXC/CSEC subjects including Mathematics and English
• Computer literate and proficient in the use of Microsoft Offie Suite applications
• Knowledge of engineering specifications
• Basic knowledge of drafting and engineering symbols

Duties and Responsibilities:

• Review and verify the accuracy and adequacy of information present on  existing equipment files
• Gather and collate technical information of equipment at all Petrojam Limited locations
• Liaise with overseas and local manufacturers of instrumentation and equipment to update missing or incorrect data on existing equipment files
• Conduct site visits to plants and liaise with members of the Technical, Maintenance, Instrument and Electrical, Loading Rack, Refinery Dock, and Production staff to ascertain changes that have been made to existing equipment and correlate this with information provided in the existing equipment files
• Modification of engineering data (specifications, cost centre, regarding existing in the System)
• Conduct data collection, collation and input data on new equipment into the system i.e. creating new equipment with respective specifications, assigned area and cost centre
• Update and generate catalog codes for new and existing equipment based on Planner's instructions to facilitate data analysis
• Update activity prices for maintenance skill categories so that costs are established for labour usage

Skills & Competencies:

• Disciplined with strong attention to detail
• Customer service oriented
• Creative, innovative, and a team player
• Excellent analytical skills and problem-solving abilities
• Ability to focus on tasks at hand and multi-task when necessary
• Ability to work independently and efficiently to meet deadlines
• Proven Proficiency with Microsoft Office Suite applications

Please forward resumes by Friday, June 14, 2024 to: hrdmail@petrojam.com 

Subject line: Data Entry Clerk

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Human Resource Assistant (Kingston, Jamaica) - Petrojam Limited

 Applications are invited from suitably qualified persons to fill the following vacancy:

Human Resource Assistant 

The successful candidate will play a crucial role in supporting various human resource functions and ensuring the smooth operation of HR processes.

Qualifications & Experience:

• B.Sc. in Human Resources Management or equivalent qualifications
• A minimum of three (3) years experience in HRD
• Good working knowledge of labour laws, compensation and employee programs

Duties and Responsibilities:

• Assists with the recruitment process to include posting of internal/external advertisements, preliminary short listing of candidates, administration of screening tests and participation in or scheduling of panel interviews
• Assists Department in preparation of annual budget 
• Assists in conducting surveys and research on matters pertaining to the HR function at the request of the Department Manager
• Recommends innovations, procedures, etc that will enhance departmental operations, company image/profitability, employee well-being and productivity
• Assists in the preparation of the monthly HRD Report and prepare periodic reports as required
• Assists with maintaining the HRM software
• Assists with maintaining an effective and up-to-date filing system for the department
• Assists in the administration of the Employee Assistance and Benefits Program
• Maintains a good knowledge of Petrojam policies and procedures and update of Employment Law

Competencies:

• Disciplined with strong attention to detail
• Customer service oriented
• Creative, innovative and a team player
• Excellent analytical skills and problem solving abilities
• Strong organization and written/verbal communication skills
• Proven proficiency with Microsoft Office Suite applications

Please forward resumes by Friday, December 15, 2023 to: hrdmail@petrojam.com

Subject line: Human Resource Assistant 

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.

Manager (Kingston, Jamaica) - Petrojam Limited

Applications are invited from suitably qualified persons to fill the following vacancy:

Manager, Strategic Planning and Business Support

The successful candidate will assist the General Manager with achieving sustainable and profitable business operations, by coordinating the development of the company's strategic plan and ensuring its implementation.

To provide support to all departments in the identification and institutionalization of Best Practice within the organization, and monitor compliance with internal and external requirements relating to policy, work flow, procedures, contracts and statutory obligations.

Qualification and Experience

• Masters of Business Administration or equivalent qualifications.
• B.Sc. in Engineering, Economics or Management from a recognized University.
• A minimum of ten (10) years' experience at a managerial level.
• Minimum of five(5) in the petroleum, manufacturing or mining industry.

Duties and Responsibilities:

• Develop a risk management program for the company. Ensure that it becomes fully institutionalized.
• Co-ordinate the development of a 5-year strategic plan in consultation with Department Managers. Update annually.
• Keep abreast of relevant developments in the petroleum and related industries that could impact products, processes or work practices. Ensure that these are taken into consideration in the strategy formation process.
• Develop/document/review/continuously improve the business processes and procedures for the strategic planning process.
• Review and monitor the implementation of the Performance incentive System. Publish - performance results via communication platforms and solicit feedback from employees. Coordinate annual management review.
• In conjunction with the HR department and other Department Managers, conduct resource needs assessment based on the strategic objectives of the organization.
• Prepares special reports and briefs for International and Government agencies as required.
• Conduct special studies concerning business operations as required, including financial or economic analyses.
• Monitor and audit business area to ensure compliance with internal and external requirements relating to policy, work, flow, procedures, contracts, and statutory obligations.
• Develop a Risk Management program for the company. Ensure that it becomes fully institutionalized.
• Arrange reviews and documentation of the agreed business processes for each working function. Assist with the organization and implementation of training programs to communicate and reinforce these processes to the related employees.

Key Competencies:

• Must be able to articulate complex issues to diverse audiences and achieve buy-in.
• Must demonstrate decision-making ability and good judgment.
• Relationship building - Builds rapport at all levels within the organization. Establishes collaborative relationships to achieve objectives.
• Leadership - Inspires direction and purpose and optimize business outcomes.
• Business Ethics - Upholds organizational values demonstrating professionalism to support a culture of integrity and ethical standards.

Please forward resumes by Friday, July 21, 2023 to: hrmail@petrojam.com

Subject Line: Manager, Strategic Planning and Business Support

We thank all applicants for their interest; however, only short-listed candidates will be contacted.

Human Resource Officer (Kingston, Jamaica) - Petrojam Limited

Applications are invited from suitably qualified persons to fill the following vacancy:

Human Resource Officer

The successful candidate will administer and coordinate specific human resource management (HRM) programmes and activities, as directed by the HRD and A Manager, and provides policy interpretation and guidance to individual employees.

He/She will provide service to the organization and its employees which will ensure achievement of the company's strategic objectives, through the development and administration of company policies and the recruitment and retention of qualified human capital.

Qualifications and Experience

• Bsc. Human Resource Management.
• Minimum of five (5) years' experience in HRD at a professional.

Duties and Responsibilities

• Administers the recruitment process: to include posting of internal/external advertisements, preliminary short listing of candidates, administration of screening tests and participation in, or scheduling of, panel interviews.
• Processes all relevant external and internal documentation (e.g. background checks, medical, etc) required to complete the recruitment process
• Administers the Company loan programs
• Prepares all required documentations including notices, advisories, related to employee (regular, contract, temporary) compensation made necessary
• Maintains HRMIS current and effectively utilize the electronic HRM software. Emphasis must be placed on the accuracy of employee biodata and compensation
• Assists in the computation of Performance incentive payments, prepares and distributes advisory memos
• Coordinate the Performance Appraisal process which includes meeting with Heads of Departments and monitoring performance appraisal system to ensure that all members of staff are evaluated by their immediate supervisors and that appropriate opportunity for employee feedback is provided
• Assesses appropriate compensation for new recruits based on qualifications, experience and the need to facilitate performance-driven progression. Prepare offer letters for successful applicants and respond to unsuccessful applicants in a timely manner 
• Generates worthwhile ideas, innovations, procedures, etc that will enhance departmental operations, company image/profitability, and employee well being and productivity
• Carries out surveys and research exercises from time to time on matters pertaining to the HRD function at the request of the Department Manager

Competencies:

• Disciplined with strong attention to detail 
• Customer service oriented 
• Creative, innovative and a team player
• Initiative (acting in the best interest of the department and the organisation)
• Excellent organisation and written/verbal communication skills 
• Proven proficiency with Microsoft Office Suite applications

Please forward resumes by Friday, July 21, 2023 to:

hrdmail@petrojam.com

Subject line: Human Resource Officer

We thank all applicants for their interest; however only shortlisted candidates will be contacted. 

Senior Supervisor (Kingston, Jamaica) - Petrojam Limited

Petrojam Limited

Applications are invited from suitably qualified persons to fill the following vacancy:

Senior Supervisor - Oil Movement and Storage

The successful candidate will be required to provide leadership in overseeing the refinery's Oil Movement and Storage facilities and related activities for the achievement of strategic and tactical targets, in particular, operational, oil loss, safety, environmental and plant availability.

Qualifications and Experience

• BSc. Degree or equivalent in Industrial Operations Management, Engineering or Technical Sciences.
• A minimum of six (6) years of Petroleum Refining experience in Process Operations or Process Engineering.
• A minimum of five (5) years minimum supervisory experience in a major industrial process refining environment e.g. Petroleum Refining, Bauxite.

 Duties and Responsibilities

• Supervises and coordinate the activities and quality of work for employees and contractors. Rationalize workloads in accordance with strategic programmes and operational priorities.
• Develop, review, update and/or provide technical/operational input into technical policies, systems, manuals and procedures to guide and inform Oil Movement and Storage operations and management.
• Ensures marine docks, petroleum storage vessels, pipeline networks, and additive facilities are safe and in good working order for crude and petroleum products to be received, measured, stored, blended and make available at the quality required by customers.
• Manages the operator inspection programme for in-service storage tanks in accordance with API 650.
• Leads the execution of petroleum inventory measurement and stock counts in accordance with established procedures and best practices.
• Ensures timely monitoring and auditing of custody transfer for designated product, stock measurements, and reconciliations. Addresses oil movement and storage related oil losses/gains promptly.
• Assist in the development and improvement of the Process Safety Management policies, procedures including but not limited to Safe Work Practices, Emergency Response, Management of Change.
• Leads the procurement of relevant goods and services, evaluates proposals, and manages contracts.
• Prepares and manages the operating and capital budgets for key aspects of the operations.
• As a key technical endorser, review and endorse changes, technical designs, site safety plans, procedures, systems etc. to ensure safety/operational/efficiency considerations are incorporated.
• Provides technical leadership and on-site/offsite support for special 24/7 operational activities, emergency response or special events.

Key Competencies

• Advanced Knowledge of process operations procedures, process safety, risks and implications.
• Must demonstrate critical thinking, decision-making ability and sound judgment.
• Excellent business acumen and quantitative awareness of profit/cost impact of refinery variables. 
• Good organizational and time management skills. 
• Flexible and able to adapt quickly to changing situations.
• Leadership - Ability to work effectively and harmoniously in a Team and instill the confidence of others.
• High level of accuracy and thoroughness in all aspects of work.
• Displays initiative; takes action on own cognizance.
• Displays professionalism, maturity and discipline.
• Good communication skills both orally and written, suited for diverse internal and external audiences.

Please forward resumes by Friday, June 16, 2023 to:  hrdmail@petrojam.com

Subject Line: Senior Supervisor, Oil Movement and Storage.

We thank all applicants for their interest; however, only short-listed candidates will be contacted.

Laboratory Technician (Kingston, Jamaica) - Petrojam Limited

Applications are invited from suitably qualified persons to fill the following vacancy:

Laboratory Technician

The successful candidate will be responsible for the testing of petroleum products and utilities (industrial water) as well as carrying out environment and industrial hygiene checks. These are to be conducted in accordance with industry standards and company policies under the direction of the Laboratory Supervisor or his/her senior Technician.

Qualifications and Experience

• Diploma in Chemical Engineering or Chemical Technology or equivalent. Plus
• Two (2) years' related experience.

Duties and Responsibilities

• Conducts all test method procedures with accuracy and efficiency complying with all industry standards. These include petroleum, water, environmental and industrial hygiene samples.
• Verifies, calibrates and standardizes laboratory equipment and reagents as required.
• Performs troubleshooting and maintenance on laboratory equipment as required and within capabilities. Analytical instruments include but are not limited to infra-red technology, gas chromatography and spectrophotometry.
• Ensures collection of field samples from prescribed locations on the refinery unit which may include climbing up to 150 feet.
• Enters accurately all analytical data into a laboratory information management system. Generate and distribute reports to relevant stakeholders on a timely basis.

Competencies

• Good organizational and time management skills.
• Analytical ability with attention to detail.
• Team player who is reliable with a high level of flexibility.
• Competent in Microsoft office suite.
• A general driver's license would be an asset.
• Knowledge of instrumentation would be an asset
• Knowledge of ISO/IEC 17025 standard would be an asset.

Special Conditions Associated with the Job:

• Required to work on a 24-hour Shift System

Please forward resumes by Friday, January 6, 2023 to:

Email: hrdmail@petrojam.com

Subject Lime: Laboratory Technician

We thank all applicants for their interest; however, only short-listed candidates will be contacted.

 

Administrative Assistant (to the CFO) - Kingston, Jamaica - Petrojam Limited

 Petrojam Limited

Applications are invited from suitably qualified person to fill the following vacancy:

Administrative Assistant

The successful candidate will provide administrative support to the Chief Financial Officer. S/he will perform a variety of responsible secretarial, technical and administrative functions. These include scheduling appointments, relaying information to callers, and taking dictation.

Qualifications and Experience

• A Diploma in Management Studies/Business Administration.
• Certified Administrative Professional (CAP).
• A minimum of two (2) years' experience in a similar capacity.

Duties and Responsibilities

• Responds to incoming correspondence appropriately as well as composing and typing of general correspondence.
• Co-ordinates and arrange meetings, prepares agendas, reserves and prepares facilities, records and transcribes minutes of meetings.
• Maintains an effective and current Filing System for the department.
• Greets visitors, responds to general questions, and directs callers to proper location.
• Answers and screens telephone inquiries; takes and routes messages and records intake information for referral.
• Performs general clerical duties, including but not limited to photocopying and faxing.
• Recommends innovations, procedures, etc. that will enhance departmental operations, company image/profitability, and employee well-being and productivity.
• Prepares monthly reports for submission to the Chief Financial Officer.

Competencies

• Disciplined with strong attention to detail.
• Customer Service oriented.
• Creative, innovative, and a team player.
• Excellent analytical skills and problem-solving abilities.
• Strong organization and written/verbal communication skills.
• Proven proficiency with Microsoft Office Suite applications.

Please forward resumes by Friday, May 15, 2022 to: hrdmail@petrojam.com

Subject Line: Administrative Assistant

We thank all applicants for their interest; however, only short-listed candidates will be contacted. 

Administrative Assistant (Kingston, Jamaica) - Petrojam Limited

Petrojam Limited

Applications are invited from suitably qualified persons to fill the following vacancy:

Administrative Assistant

The successful candidate will provide administrative support to the General Manager. S/he is responsible for providing technical and operational support to enhance the productivity or efficiency of the office of the General Manager and to organize activities for optimum utilization of the General Manager's time. The incumbent will also be responsible for representing the General Manager as assigned.

Qualifications and Experience

• BA in Management Studies/Business Administration.
• Certified Administration Professional CAP).
• A minimum of two (2) years' experience in a similar capacity.

Duties and Responsibilities

• Research and prepare written responses on behalf of the General Manager.
• Conducts research and performs quantitative and qualitative analysis.
• Develops project proposals; implements, monitors and evaluates various programmes and projects.
• Provides timely information and communication interpretation, handles and dispatches correspondence.
• Develops draft proposals, concepts and methodologies, technical/professional papers.
• Prepares speeches and make other presentations on behalf of the General Manager to key stakeholders, utilizing Microsoft Office Suite, e.g., PowerPoint software, as well as audio visual and multi-media equipment.
• Coordinates and facilitates inter-agency collaboration.
• Consults and advises Managers via written communication such as periodic technical reports/communiques and memoranda.

Competencies

• Disciplined with strong attention to detail.
• Customer service oriented.
• Creative, innovative, and a team player.
• Excellent analytical skills and problem-solving abilities.
• Strong organization and written/verbal communication skills.
• Proven proficiency with Microsoft Suite.

Please forward resumes by Friday, May 20, 2022 to: hrdmail@petrojam.com

Subject Line: Administrative Assistant

We thank all applicants for their interest; however, only short-listed candidates will be contacted.