Receptionist/Secretary (Kingston, Jamaica) - Mona School of Business & Management (UWI)

 

The Mona School of Business and Management (MSBM) is the premier business school in the region. It's mission is to advance learning, create knowledge, and foster innovation for the positive transformation of Caribbean enterprise through the development of world-class business professionals and research-based solutions. Applications are invited from suitably qualified persons to fill the position of: 

Receptionist/Secretary 

Job Summary

The position of Receptionist/Secretary exists to manage the daily operations of the front desk and to assist students, staff and visitors effectively as the need arises. The incumbent plays a ritual role in projecting the appropriate image of the school to the public. Being the first line of contact with callers and visitors, he/she is required to give accurate and current information by telephone or personal contact; direct and control the flow of students and visitors to their destinations. The incumbent performs other duties which includes:  providing assistance to the Behavioural Science and General Management Unit, promoting the courses for MSBM programmes, providing administrative support for the unit and collecting relevant documents and mail.

Qualifications: Education & Experience:

• A BSc in Business Administration
• Chartered Professional Seretary (CPS) or
• Chartered Administrative Professional Certification (CAP) is a plus
• At least two (2) years experience in a similar position

Key Responsibilities:

• Knowledge of the procedures and policies of the University of the West Indies
• Knowledge of programmes being offered by MSBM
• Knowledge of the undergraduate and graduate hand books for the Faculty of Social Sciences in order to better advise students on queries
• Knowledge of office procedures
• Knowledge of Norstar PBX telephone system

Required competencies:

• Competence in Microsoft Office Suite applications, Banner, SharePoint, Point of Sale machine and OurVLE
• Customer service skills
• Excellent keyboard skills with the ability to type 40 words or more per minute accurately
• Notable mastery of the English vernacular
• Ability to communicate with persons at all levels
• Ability to understand both oral and written directives
• Good time management skills, with the capability of meeting deadlines
• Good initiative with the ability to work with little supervision
• Good problem solving abilities
• Possess the ability to multitask
• Possess the ability to work under pressure
• Must be a team player

For further information on the Mona School of Business and Management, please visit us at http://www.mona.uwi.edu./MSBM/

Applicants must submit by electronic mail an application letter along with a resume giving full particulars of qualifications, experience, and names and contacts for three (3) references to:  msbm.careers@uwimona.edu.jm for the attention of the 

Manager, Human Resource and Administration, 
Mona School of Business and Management, 
UWI, Mona. 

The final date for the receipt of applications is September 9, 2024.

Senior Administrative and Professional staff (Kingston, Jamaica) - The University of The West Indies

The University of The West Indies

Mona, Jamaica, West Indies

The University of the West Indies (UWI) is a dynamic, international institution serving the countries of the Commonwealth Caribbean. Its faculties and institutes offer a wide range of undergraduate, masters and doctoral programmes in Humanities and Education, Science and Technology, Engineering, Law, Medical Sciences, Sport and the Social Sciences. The institution represents the oldest of its kind within the region and has been responsible for producing outstanding leaders who have made remarkable contributions to regional development.

Applications are invited from suitably qualified individuals for the posts of:

Senior Administrative and Professional Staff

• Librarian - Public Services, Mona Library.
• Assistant Manager - Accounts Payable, Bursary
• Management Accountant - Budget Development Unit, Bursary.
• Senior Financial Analyst - Financial Reporting Unit, Bursary.
• Divisional Manager - Financial Reporting Unit, Bursary.
• Systems Analyst - Mona Information Technology Services (MITS).

For further particulars of the posts listed above and application instructions, please visit https://www.mona.uwi.edu/hrd/senior-administrative-professional.

The University thanks all applicants. However, due to the volume of applications, only shortlisted candidates will be contacted.

The University of West Indies, Mona Campus..... inspiring Excellence, Producing Leaders.

Administrative Officer (Kingston, Jamaica) - The University of The West Indies

 

The University of The West Indies

Job Opportunity

We invite suitably qualified applicants to fill position of Administrative Officer (Analyst, Pension, Commercial, Operations and Special Assignments). Office of Finance, The University of the West Indies (The UWI) Regional Headquarters.

Job Summary:

Reporting to the senior Financial Management, Pensions, Commercial Operations and Special Assignments, the successful candidate is expected to provide policy driven assistance and carry out functions to support the following:

• Pension Administration for the Administrative, Technical and Service staff (ATS) Pension plan for The UWI. Federated Superannuation System for Universities (FSSU) Pension Scheme for The UWI;
• Commercial Operations activities and properties of The UWI Centre; and
• Special Assignment as assigned.

• MSc in Actuarial Science or Economics or Business Administration or related areas.
• Qualification in pension management and property management.
• At least five years' work experience in a related field with proven experience.

Competencies And Skills:

• Candidate with a proven record of practical experience in pension funds, corporate finance, investment management , excel programming/modeling and management consultancy would be desirable.
• Accounting experience  would be an asset.
• Proficiency in the use of Microsoft Office Suite especially Excel, Word and PowerPoint.
• Knowledge of using an enterprise system such as PeopleSoft and Banner Finance.
• Working knowledge of Access will be considered favourable.
• Strong analytical and problem solving skills, sound judgement and high attention to detail and accuracy.
• Excellent leadership and inter-personal skills and command of both written and oral communication skills.
• Ability to meet close deadlines.
• Positive attitude, enthusiastic and should have a high level of concentration and ability to readily identify issues and rectify the same.
• Ability to work both independently and collaboratively with different levels of team members.

Please submit an application with curriculum vitae and at least three (3) references to reach the University Registrar by May 13, 2022. Applicants required to write under confidential cover, to the University Registrar, Office of Administration, The Vice-Chancellery, The University of the West Indies, Mona, Kingston 7, Jamaica, West Indies; 

email: hrapplications@uwimona.edu.jm

Full CV and application forms, which must be completed and can be obtained at the above address and at http:www.uwi.edu/jobs, must be submitted. In order to expedite the appointment procedures, applicants are advised to ask their referees to send references under CONFIDENTIAL cover DIRECTLY to the University Registrar at the above address without waiting to be contacted by the University. For further particulars of the post, email us at hrapplications@uwimona.edu.jm

The University of the West Indies recognizes the time and effort it takes to apply for a position and thanks all applications, however, only shortlisted candidates will be contacted.

Legal Officer (Kingston, JM) - University of the West Indies

 The University of the West Indies is inviting applications for the post 

Legal Officer

in the Legal Unit, Vice Chancellor, the University of the West Indies, Regional Headquarters (UWI-RHQ).

The Legal Unit is headed by a General Counsel. Specific areas of practice include higher education employment, intellectual property, contract, corporate, administrative, industrial relations, civil litigation, and other areas as required. 

Reporting to the University General Counsel, the incumbent will:

• Handle general legal issues
• Furnish a level of professional legal service
• Conduct legal research
• Advise University Counsel and UWI officials on law  and policy
• Interact with members of the legal profession,  officials of the state and others as required to perform his or her duties and responsibilities
• Assist in drafting, amending and interpreting legislative documents
• From time to time, provide advice on student/staff disciplinary matters

The incumbent is expected to operate with great alacrity and skill having regard to the objects of the University as a regional institution.

Qualifications: 

• Bachelor's of Law or equivalent from an accredited university
• Admitted to practice in Jamaica and is in good standing
• Have a minimum of five (5) years experience in general corporate practice and civil litigation
• Strong academic credentials and excellent analytical, research, writing, problem-solving and interpersonal skills
• Experience working in a law firm, government agency; experience in higher education law and exposure to intellectual property and industrial relations are assets

Personal Attributes/Skills:

• Must be a team player and possess excellent communication skills
• Must be able to respond to numerous priorities and interactions with many strong personalities
• Must be able to function in a high stress environment
• Knowledge of Microsoft Office Suite applications; able to learn and use institutional software systems

Detailed application giving:

1. Full particulars of qualifications and experience, biodata
2. Names, titles, mailing and email addresses  and telephone numbers of three (3) referees should be sent to:

The University Registrar, 

Office of Administration, 

The Vice Chancellor

2A Hermitage Road, 

Mona, Kingston 7,

Jamaica, W.I.

Email: oadmin@uwimona.edu.jm

Further particulars of the post including full details of the remuneration package may be obtained from the Office of Administration by contacting us at telephone number (876) 977-2407 or email: oadmin@uwimona.edu.jm. Further particulars may also be obtained from our website at http://www.edu

Closing date for applications is October 2, 2020.

The University of the West Indies thanks all applicants, however, only shortlisted candidates will be contacted.

Research Assistant (Kingston, Jamaica) - Univ. of the West Indies

Applications are invited from suitably  qualified persons to fill the position of Research Assistant, University of the West Indies, Vice Chancellery. The Centre for Reparation Research is seeking to hire a Research Assistant for the period August 1, 2020 to July 31, 2021.

The Research Assistant should have a solid knowledge of Microsoft Word, Outlook and Excel, and database management, as he/she will also conduct literature reviews or field research including running focus groups.

Qualifications and Skills:

• A Master's degree in History with specialization in Caribbean History;
• Excellent research, analytical and proposal writing skills;
• An aptitude for research, dissemination and advocacy including via various media;
• A knowledge of critical issues in human rights and global movement for reparatory justice;
• Excellent interpersonal skills;
• Excellent time management skills; and 
• Good written and verbal communication skills

The successful candidate should also have a good work ethic, the ability to work on his/her own and a willingness to maintain confidentiality and to travel in the course of his/her own duties.

Please send detailed applications giving:

1. Full particulars of qualifications and experience, biodata;
2. The names, titles, mailing and email addresses, fax and telephone numbers of three (3) references.

Applications should be sent via email to the:

The University Registrar,

Office of Administration, The Regional Headquarters,

The University of the West Indies,

Mona, Kingston 7,

Jamaica, West Indies;

email: oadmin@uwimona.edu.jm

For further information please contact: reparation.research@uwimona.edu.jm or telephone (876) 970-2646.

Deadline: March 20, 2020.

Only shortlisted applicants will be contacted.