Secretary (Kingston, Jamaica) - Shortwood Teachers' College

Founded September 28, 1885

"Committed to Growth and Enlightenment" 

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Required for July 2024 

Applications are invited from suitably qualified individuals to fill the post of SECRETARY (OPS/SS 2).

The incumbent is responsible for efficiently managing the day-to-day operations of the Office.

Main Duties include:

• Drafting Minutes of meetings 
• Preparing reports and letters
• Diary Management
• Organizing and maintaining correspondence
• Responding to internal and external call/queries in a timely manner
• Providing general administrative/secretarial services and performing any other related duties assigned from time to time which may be required to ensure the efficient operations of the Office

Requisite Skills:

• Excellent written and verbal communication skills
• Ability to work effectively and meet deadlines
• Pleasant personality with excellent interpersonal skills
• Positive attitude and professionalism
• Computer literate, proficient in MS Office applications (Word, Excel, etc)

Qualifications & Experience:

• Diploma in Secretarial Studies or similar professional qualifications in relevant field
• Minimum of three (3) years working experience in a similar position

Applications with resumes are to be submitted no later than Wednesday, June 12, 2024 to:

The Director of Human Resource Management,

Shortwood Teachers' College,

77 Shortwood Road,

Kingston 8.

Email: humanresourceoffice@stcoll.edu.jm

NB: We thank all applicants; however, only shortlisted applicants will be contacted.

Administrative Assistant (Kingston, Jamaica) - Shortwood Teachers' College

 Administrative Assistant (Contract)

Campus: Main (St. Andrew)
Department: General
Post Type: Part-Time

Key Responsibilities

The incumbent is responsible for efficiently managing the day to day operations of the Office.

Main duties includes drafting Minutes of meetings, prepare reports and letters, Diary Management, organize and maintain correspondence, respond to internal and external calls/queries in a timely manner, provide general administrative/secretarial services and perform any other related duties assigned from time to time which may be required to ensure the efficient operation of the Office.

Requisite Skills

• Excellent written and verbal communication skills.
• Ability to work effectively and meet deadlines
• Pleasant personality with excellent interpersonal skills.
• Positive attitude and professionalism.
• Computer literate, proficient in MS Office (Word/Excel etc.)

Qualification & Experience

• Diploma in Secretarial Studies or similar professional qualification in relevant field.
• Minimum three (3) years working experience in a similar position.

Application Deadline

Applications with resumes should be submitted no later than Friday, January 5, 2024, to:

The Director of Human Resource Management
Shortwood Teachers’ College
77 Shortwood Road
Kingston 8

Email: humanresourceoffice@stcoll.edu.jm

We thank all applicants for their interest; however, only short-listed applicants will be contacted.

Administrative Assistant, Clerical Assistant (Kingston) - Shortwood Teachers' College

Shortwood Teachers' College is seeking suitably qualified individuals to fill the positions below:

Administrative Assistant (Contract)

Key Responsibilities:

The incumbent is responsible for efficiently managing the day to day operations of the office. 

Main duties include:

• Drafting Minutes of meetings, preparing reports and letters
• Diary Management
• Organize and maintain correspondence
• Respond to internal and external calls/queries in a timely manner
• Provide general administrative/secretarial services and perform any other related duties assigned from time to time which may be required to ensure the efficient operation of the Office

Requisite Skills:

• Excellent written and verbal communication skills
• Ability to work effectively and meet deadlines
• Pleasant personality with excellent interpersonal skills
• Positive attitude and professionalism
• Computer literate, proficient in MS Office (Word/Excel, etc)

Qualifications and Experience:

• Diploma in Secretarial Studies or similar professional qualifications in relevant field
• Minimum of three (3) years working experience in a similar position

Clerical Assistant/Accounts Payable Officer (Contract)

Under the direct supervision of Bursar, the Accounts Payables Officer is responsible for the management of procedures in accounts payable and disbursements, ensuring that:

• The established systems and procedures for the accounting payables functions are adhered to, by ensuring that all requests are for payments are effected according to the FAA instructions and other established procedures
• There is timely processing of payables and disbursements
• All payments and expenditures, including payroll, purchase orders, invoices, statements, commute and mileage registers are tracked

Scope of Responsibilities:

• Prepare payments to the institution's suppliers
• Prepare monthly reconciliation of payables
• Prepare monthly reconciliation of Accounts Payables ledgers and sub ledger
• Monthly preparation of audit schedules 
• Arrange journal entries
• Ensure that all payables transactions including verifying, classifying and recording accounts payable data

Minimum Required Qualifications and Experience:

• Solid understanding of basic bookkeeping and accounting payables principles
• Working knowledge of QuickBooks accounting software
• Diploma in Accounting  from a recognized university or;
• Associate of Science degree in Accounting, MIND, or Diploma in Government Accounting, MIND i.e. Government Accounting levels 1, 2 and 3

Please submit applications no later than Friday, April 23, 2021 to: 

The Personnel Manager

Shortwood Teachers' College

77 Shortwood Road,

Kingston 8.