Library Assistant III (Kingston, Jamaica) - Council of Legal Education (Norman Manley Law School)

 The Council of Legal Education, Norman Manley Law School, invites applications for the post of Library Assistant III.

At minimum, the incumbent should have the following academic qualifications:

• First degree in Library Science from a recognized tertiary institution
• At least two (2) years experience working in a library 

Kindly submit a signed cover letter, an updated resume and three (3) written character reference letters to jobs@nmlscle.com by Friday, September 13, 2024.

The successful applicant will be expected to assume duties by November 4, 2024.

The Norman Manley Law School recognizes the time and effort it takes to apply for a position and thanks all applicants. However, only shortlisted applicants will be contacted.

Library Assistant II (Kingston, Jamaica) - Council of Legal Education (Norman Manley Law School)

The Council of Legal Education, Norman Manley Law School, invites applications for the post of Library Assistant II. 

At minimum, the incumbent should have the following academic qualifications:

• Five (5) subjects at CXC level or equivalent, must include Mathematics and English (Level 1 or 2)
• Library Technician Certificate from a recognized tertiary institution
• At least two (2) years experience working in a library environment is desirable but not essential

Kindly submit a signed cover letter, an updated resume, and three (3) written character reference letters to: jobs@nmlscle.com by Friday, September 13, 2024. 

The successful applicant will be expected to assume duties by November 4, 2024.

The Norman Manley Law School recognizes the time and effort it takes to apply for a position and thanks all applicants. However, only shortlisted applicants will be contacted. 

Administrator (Kingston, Jamaica) - Ministry of Health & Wellness

 

Applications are invited from suitably qualified persons to fill the position of Administrator (GMG/AM 2) (Band 4) – vacant, in the Corporate Services Division, Ministry of Health & Wellness, with salary at the rate of $1,711,060 per annum.

JOB PURPOSE

Under the general direction of the Principal Director, Corporate Services, the Administrator is responsible for providing administrative support to facilitate the efficient management of activities between the Division/Branches

KEY RESPONSIBILITY AREAS

Administrative Responsibilities

• Coordinates Divisional/Unit meetings for the Principal Director
• Co-ordinates activities to facilitate the effective management of services within the Branches
• Communicates with Heads of Branch/Units, individuals, on behalf of the Principal Director to allow for improvement and further effectiveness in the operations of the Division;
• Prepares administrative policies and procedures as required for the Principal Director;
• Coordinates and compiles quarterly and monthly reports on the activities of the Division;
• Prepares action plans and follows up for completion of tasks
• Co-ordinates local and overseas travel arrangements for the Principal Director;
• Assists in the preparation of the budget for the Division;
• Updates and maintains payment database for the Division
• Compiles and submits payments report as request by the Principal Director
• Prepare commitment voucher/purchase orders for the office of the Principal Director
• Prepares Administrative Budget for the Office of the Principal Director as requested

TECHNICAL/PROFESSIONAL RESPONSIBILITIES

• Disseminates information for meetings to relevant staff/officers;
• Takes and produces minutes of meetings and ensures dissemination of same
• Reads and analyses incoming memoranda, submissions and reports, to determine their significance and plan their distribution;
• Conducts research, collects and analyses data to prepare reports and documents for consideration and presentation by the Director;
• Prepares written responses to routine enquires as requested by the Director:
• Prepares and modifies documents including correspondence, reports, drafts, memoranda and emails;
• Coordinates and facilitates the flow and distribution of information between the Permanent Secretary’s Office and other Division’s/Unit’s within the MOH and Regional Health Authorities;
• Liaises with Directors and Programme Managers in order to follow-up on matters as well as to get information for various purposes.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Diploma in Public Administration or Management Studies;
• At least One (1) years of experience in a similar administrative support position; or, an equivalent combination of education and experience

OR

• Five (5) CXC or GCE ‘O’ Level subjects including English Language and Mathematics or a numeric subject; successful completion of the prescribed Secretarial/Administrative Management Course of study at the Management Institute for National Development (MIND) or equivalent Course.
• Minimum 2 years’ experience in a similar capacity in the secretariat skills

Applications with résumés are to be submitted no later than Wednesday, September 11, 2024 to:

Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard,

Kingston 5.

Email: jobs@moh.gov.jm

The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.

Secretary (Kingston, Jamaica) - Ministry of Health & Wellness

 

Job Title: Secretary (OPS/SS 3) (vacant)
Salary: $ 1,711,060

JOB PURPOSE

Reporting to the Chief Internal Auditor (CIA), the Senior Secretary is responsible to provide secretarial and administrative support and to ensure the effective and efficient functioning of the CIA’s office.

KEY OUTPUT
Letters/memoranda composed;
Notes, minutes and reports produced;
Information assembled , disseminated and communicated ;
Incoming/outgoing mail processed;
Meetings/workshops planned, coordinated and organized;
Appointments/engagements scheduled, and logged;
Proper storage and retrieval of documents manually and electronically;
Office administration managed and office supplies maintained;
Calls and visitors handled;
Key responsibility areas INCLUDES:

• Organises meetings and meeting venues and inform attendees of meetings beforehand;
• Prepares Agendas for meetings and organise relevant information and documents;
• Maintains schedules of routine and special appointments for the CIA, advising of matters requiring prompt attention;
• Receives and makes telephone calls for the CIA and other staff in the Division;
• Receive/hosts visitors to the CIA/Division;
• Operates office equipment such as photocopier, fax machine in support of the work of the Division;
• Maintains an effective filing and storage system that allows security, and speedy retrieval of documents/information in accordance with established standards.
• Maintains adequate supply of stationery and other office supplies for the CIA’s office and Division;
• Reviews the attendance register and maintain leave application cards;  Prepares quarterly reports on late arrival;
• Prepares annual report on absences in excess of sick leave;
• Composes letters/memoranda from general instructions;
• Drafts letters of a routine nature and other correspondence for the CIA’s signature;
• Takes dictation and reproduces notes in an accurate and presentable manner;
• Processes incoming and outgoing correspondence in accordance with established guidelines;
• Researches and compiles information as requested;
• Assembles and disseminates information to internal and external personnel as requested;
• Takes minutes at meetings and reproduce and distributes in accordance with established guidelines;
• Retrieves documents/information from Registry, Documentation Centre as required by the CIA in accordance with established standards;
• Assists in the preparation of reports (status, draft and final);
• Performs other related duties that may from time to time be assigned by the Chief Internal Auditor.

Minimum Required Education and Experience

• Successful completion of a course of study at an accredited Secretarial School and English Language at the CXC/GCE O’Level English;
• Successful completion of the Certified Administrative Management (CAM) Level 2 Course at MIND;
• Typewriting/word processing speed of at least 50 wpm;
• Excellent shorthand/note taking skills of at least 100 wpm;
• At least four (4) years of general office experience;

Applications with résumés are to be submitted with post in subject line no later than Friday, September 6, 2024 to:

Senior Director

Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue,
Kingston 10.

Email: jobs@moh.gov.jm

The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.