Applications are invited from suitably qualified persons to fill the position of Senior Secretary - Clinical Services (OPS/SS 3) at the University Hospital of the West Indies.
Salary: $1,711,060 per annum
Summary of Duties:
Under the general direction of the Senior Director - Clinical Services/Medical Chief of Staff, the Senior Secretary - Clinical Services is responsible for:
- Typing letters, reports, circulars, memo, and letters of recommendation for agencies
- Attending meeting, taking notes, transcribing and producing minutes in a timely manner
- Maintaining appointment diary for the Senior Director - Clinical Services/Medical Chief of Staff and disseminating information as directed
- Contacting Heads of Departments or other personnel to relay information regarding meetings as other appointments or to convey information generally
- Obtaining patients' records for investigation purposes and maintaining a reliable tracer system
- Receiving and dispatching correspondence (internally/externally) using reliable logging system
- Liaising with Hospital's Lawyers, as directed, to provide assistance regarding cases involving patients' complaints
- Following up on status/progress of Medical Reports for patients from consultants for inquiry purposes or otherwise
- Receiving complaints (oral/written) on the bahalf of the Medical Chief of Staff and attend to or referred for the appropriate action
Minimum Required Education and Experience:
- MIND certificate in Administrative Management (Level 3)
- At least four (4) years of work experience in the related field
- Experienced Secretary/Executive Secretary specializing in handling top management or equivalent
Applications accompanied by resumes should be submitted no later than September 13, 2024 to:
Or
Senior Director,
Human Resource Management & Development,
University Hospital of the West Indies,
Mona, Kingston 7.
It should be noted that only shortlisted applicants will be invited to attend an interview.
