Records Officer 1 (Kingston, Jamaica) - Min. of Labour & Social Security (MLSS)

The Ministry of Labour and Social Security invites applications from suitably qualified individuals to fill the vacant post of Records Officer 1 (PIDG/RIM 2) – (2 posts) in the Human Resource Management and Administration Unit, Ministry of Labour and Social Security (MLSS), salary range $713,294 – $847,883 per annum and any allowance(s) attached to the post.

Job Purpose

Under  the  direct  supervision  of  the  Senior  Human  Resource  Officer,  the  incumbent  is responsible for administering leave and pension benefits in keeping with the Staff Orders and the Public Service Regulations, to ensure proper interpretation and equitable application of same.

Key Responsibilities

Technical:

• Computes and verifies Vacation,  Recreational, Special Maternity,  Special Sick and Departmental Leave;
• Computes and submits Leave Accumulation to the Ministry of Finance and the Public Service for their records;
• Updates and maintains all leave records;
• Checks and verifies Leave Computation from other Ministries/Departments;
• Provides information concerning leave eligibility;
• Checks and verifies leave entitlement for all members of staff;
• Ensures that Birth Certificates,  Statutory  Declaration of Age and  other Pension documents submitted are authentic.
• Liaises with Salaries Officer to ensure accurate payments of emoluments;
• Makes request for additional documents required for files;
• Records and acknowledges all leave applications;
• Prepares letter of leave approval for the Senior Personnel Officer’s signature;
• Maintains Leave Register to indicate resumption/non-resumption of leave;
• Makes request for National Insurance Scheme (NIS) and National Housing Trust (NHT) contributions of employees and retirees;
• Performs any other related duties assigned by the Human Resource Officer or the Senior Human Resource Officer

Required Knowledge, Skills and Competencies

Core:

• Good oral and written communication skills
• Good interpersonal and human relation skills
• Integrity
• Ability to use initiative
• Ability to work in a team
• Compliance

Technical:

• Sound knowledge of Leave Administration
• Knowledge of Pensions Procedures
• Knowledge of Government/Ministry’s policies and procedures
• Knowledge of Human Resource procedures and processes
• Proficient in the relevant computer applications

Minimum Required Qualification and Experience

• Graduated  from  a  Secondary  institution  with  four  (4)  subjects  at  the  CXC  or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Thursday, 19th December, 2019 to:

Senior Director
Human Resource Management and Development
Ministry of Labour and Social Security
14 National Heroes Circle
Kingston 4.

Email: resume@mlss.gov.jm

Please note that only shortlisted applicants will be contacted.


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Accounting Officer (Kingston, Jamaica) - Passport Immigration and Citizenship Agency (PICA)

DESCRIPTION
To accurately process, verify and reconcile invoices for payment and the maintenance of the vendor account.

FINANCE AND ACCOUNTS UNIT

ACCOUNTING OFFICER – ACCOUNTS PAYABLES (LEVEL 4)

[Salary Scale:  $1,297,362 - $1,545,821 p.a., plus relevant allowances, if applicable]

KEY OUTPUTS

To accurately process, verify and reconcile invoices for payment and the maintenance of the vendor account.

JOB RESPONSIBILITIES INCLUDES:

• File withholding tax certificates (WTSS, Levy, GCT) monthly with Tax Administration of Jamaica (TAJ)
• Process payment for vendors through cheques and online payments while adhering to GOJ guidelines
• Check the accuracy of invoices and other documents processed
• Post all batches to the accounts payable sub-ledger
• Prepare and analyse accounts payable reports to determine corrective action
• Processing incoming invoices and other documents in compliance with financial policies and procedures
• Reconciliation of supplier statement to ensure the accuracy of vendor account
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Ensure correct approval, sorting, coding and matching of invoices /receipts
• Prepare withholding tax certificate (WTSS, GCT, Levy)
• Ensure the accuracy and completeness of all payment such as cheques, wires and draft.

KEY COMPETENCIES - The post holder needs to demonstrate the following competencies:

• Training and experience in the use of Microsoft Word and Excel Application.
• Knowledge in Great Plains software or any other accounting software.
• Good interpersonal communication skills.
• Must be flexible, able to function well under pressure and meet deadlines with sufficient speed and accuracy.
• Able to work with minimal supervision.
• Must be a team player.
• Willingness to abide by the rules and regulations of the Passport, Immigration and Citizenship Agency

QUALIFICATIONS:  Education and Experience:

• ACCA Level 1 or equivalent
• Experience - minimum of two years                                                        ..........................................................

Director, Human Resources

If you believe you possess the above qualities and a strong desire to help the Agency fulfill its mandate, you are invited to visit our website at http://picaweb.picajobsite  for details

Submission of applications accompanied by detailed resume including the names of two (2) references should be submitted via the web to:

Director, Human Resources
Passport Immigration and Citizenship Agency,
8 Waterloo Road,
Kingston 10.

NO LATER THAN FRIDAY – DECEMBER 13, 2019 @ 4:00 P.M.

No hand delivered application will be accepted.

We appreciate your interest in these positions; however only shortlisted applicants will be contacted.


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Sous Chef, Front Desk, etc (Kingston, Jamaica) - Hilton Hotel

JOB SUMMARY:

The Sous Chef is responsible for the efficient and effective running of the kitchen and food production outlets. Responsible for all aspects of managing the kitchen and kitchen personnel, ensuring the quality preparation of all menu items and proper handling/ storage of all food items in accordance with standards.


We are also seeking additional business partners for the following positions:

- Safety and Security Administrator
- Learning and Development Coordinator
- Restaurant Supervisor
- Housekeeping Supervisors
- Concierge and Front Desk Agents

Qualifications:
All qualifications and experiences are needed.

If you meet the above criteria, then apply to work in a Drug Free, Safe and Secure environment where background checks, drug tests and police records are required for all new hires.

Please place the name of the specific position you are applying for in the subject line of your email and apply at:

We thank all applicants for their interest, however only shortlisted candidates with the relevant experience and qualifications will be contacted.

Deadline: December 20, 2019

Email: recruitment_hr@jewelresorts.com



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Purchasing Assistant (Kingston, Jamaica) - Petrojam Limited

Applications are invited from suitably qualified persons to fill the following vacancy PURCHASING ASSISTANT:

The successful candidate will assist with the procurement of all goods and services at the lowest prices, shortest lead times and on terms and conditions most advantageous to Petrojam Limited.

Duties and Responsibilities

• Assists in the purchasing of commodities by processing purchase orders and auditing invoices for accuracy.
• Researches and solves discrepancies, calculates payments and adjustments and processes returns.
• Translates requisitions into purchase orders in accordance with company policies and procedures.
• Assists in the expediting of purchases from local and foreign suppliers.
• Ensures materials and equipment are promptly retrieved from port of entry.
• Liaises with shipping line or agents handling shipment.
• Receives and issues Customs and other clearance document to brokers to clear goods. Secures permits that might be necessary to facilitate clearance of goods.


Competencies

• Disciplined with strong attention to detail
• Customer Service oriented
• Creative, innovative, and a team player
• Excellent analytical skills and problem-solving abilities
• Strong organization and written/verbal communication skills
• Proven proficiency with Microsoft Office Suite.

Subject Line: Purchasing Assistant

Qualifications and Experience

• A Degree in Management Studies, Accounting or equivalent
• A minimum of two (2) years’ experience in supply chain management or procurement.
• Working Knowledge of SAP
• Knowledge of GOJ procurement guidelines.

Deadline: Friday, December 13, 2019.
Email: hrd@petrojam.com

We thank all applicants for their interest; however, only short-listed candidates will be contacted.



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Teachers, etc (Portland, Jamaica) - Titchfield High School

Academic staff:

• English Language / English Literature  (4 months)
• English Language / Spanish (8 months)
• Librarian (8 months)
• Physics (clear vacancy)
• Mathematics (clear vacancy)
• Drama (clear vacancy)

Administrative staff:

• One (1) Groundsman / Caretaker 
• Registered Nurse (School Nurse)

All interested candidates are asked to submit an application letter and résumé December 10, 2019 and mailed to:

The Chairman 

Titchfield High School 

Fort George Street, 

Port Antonio P. O. Box 49,

Portland.

We thank all candidates for expressing an interest in our institution. However, only shortlisted candidates will be interviewed.

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Accounting Assistant (Kingston, Jamaica) - Rototech International Limited

Requirements:

• Five (5) CXC subjects including Mathematics /Accounts and English 
• ACCA level I
• Two (2) years working experience in accounting environment 
• Working knowledge of accounting software 
• Experience with Peachtree would be an asset 

Send résumés to rototechjamaica2019@gmail.com.

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Office Coordinator (Montego Bay, Jamaica)

Job Summary

The Office Coordinator performs general administrative and accounting activities directly related to the Montego Bay branch office.

The successful candidate must demonstrate a high level of professionalism in carrying out the duties and responsibilities of this position.

Duties include but are not limited to:

• Being the first point of contact representing the company in providing clear and concise information to its clients
• Performing basic accounting/cashiering functions 
• Prepare daily lodgement of receivables and maintain accurate records of all cash transactions 
• Liaise with contractors and assist where possible with clerical functions to support bill payments 
• General administrative functions 

Qualifications and Experience:

• Diploma in Business Administration or related discipline 
• At least two (2) years experience in an administrative role
• Exposure to sales and cashiering would be an asset 

Required Competencies:

• Vibrant, poised and self-motivated
• Proactive team player with keen eye for detail 
• Display the ability to provide outstanding customer service 
• Ability to communicate well, both verbally and in writing 
• Ability to multitask and possess good organizational skills 
• Proficient in Microsoft Office Suite applications 

Interested persons may submit applications to applicationshr04@gmail.com.

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Administrative Assistant - Level 3 (Kingston, Jamaica) - Passport Immigration and Citizenship Agency (PICA)

CATEGORIES: Administrative Assistant (Level 3)
SALARY [Salary Scale: $1,038,224 – $1,230,265 p.a., plus relevant allowances, if applicable]

LOCATION: 2 POSITIONS: 1 WESTERN, 1 EASTERN

JOB PURPOSE

To provide administrative and secretarial support to the Head of Units in order to facilitate the achievement of the Agency’s corporate goals and objectives.

KEY OUTPUTS

• Documents prepared and circulated
• Appointments and meetings scheduled
• Incoming calls routed
• Letters and files logged and dispatched
• Minutes transcribed
• Filing system established
• Queries addressed

JOB RESPONSIBILITIES

• Drafts standard letters, memos and other routine correspondence
• Sets up appointments and meetings, reminds Director of same and prepares the relevant documentation for such meetings
• Takes and transcribes minutes of meetings and distributes to relevant persons
• Records and dispatches incoming and outgoing correspondence on the relevant document tracking system
• Develops and maintains a filing system that facilitates easy access, retrieval and security of files
• Answers incoming calls and queries of both internal and external customers and routes them to the relevant officers where appropriate
• Photocopies, sorts and faxes documents to related departments and agencies as required
• Performs other related functions assigned from time to time

KEY COMPETENCIES
The post holder needs to demonstrate the following competencies:

• Sound oral and written communication skills
• Sound organisation skills
• Sound interpersonal skills
• Sound knowledge of office protocol
• Sound knowledge of relevant computer applications and systems

EDUCATION AND EXPERIENCE

• Certified Professional Secretary Designation or equivalent.
• Proficiency in typewriting at a speed of 50 – 55 words per minute and shorthand/speedwriting at a speed of 100-120 words per minute
• Two (2) years secretarial experience reporting directly to a senior manager

………………………………………………….

• If you believe you possess the above qualities and a strong desire to help the Agency fulfill its mandate, you are invited to visit our website at http://picaweb.picajobsite for details

Submission of applications accompanied by detailed resume including the names of two (2) references should be submitted via the web to:

Director, Human Resources
Passport Immigration and Citizenship Agency,
8 Waterloo Road,
Kingston 10.

Deadline: December 6, 2019.

No hand delivered application will be accepted.

We appreciate your interest in these positions; however only shortlisted applicants will be contacted.

APPLY ONLINE



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Administrative Secretary (St. Catherine, Jamaica) - Portmore City Municipality

Applications are invited from suitably qualified persons to fill the following post on a contractual basis at the Portmore City Municipality:

Administrative Secretary (Local Sustainable Development Plan)

Reporting to the Project Manager, the Administrative Secretary will support the operations of the project Portmore Local Sustainable Development Plan (PLSDP) and the Municipality's Local Economic Development Strategy.

Description of Services:

See to the day to day affairs of the office which involves the following:

• Answering the telephone, making calls and routing them to persons in question
• Receiving and responding to emails and printing them when necessary 
• Prepare and dispatch for delivery, correspondence to all project stakeholders as directed 
• Maintain a file management system to include correspondence, memorandums and other documents 
• Convene meetings, workshops and seminars which involve: mobilizing and sensitising persons via emails and phone calls. Contacting guest speakers/presenters, sending out correspondence, booking of venues, preparing agendas, making follow up calls, contacting the media and sending out adverts in the form of flyers and brochures, etc.
• Prepare the minutes/reports for meetings 
• Assist with other miscellaneous tasks as directed 

Qualifications and Experience:

• Associate degree/diploma in Business Management or HEART certification level 3 Business Administration or Professional Secretary certification level 3 or higher
• One (1) year related working experience 
• Certification or experience in the area of Urban and Regional Planning is a distinct advantage 

Other related skills:

• Be able to relate to staff at all levels 
• Be highly motivated and honest 
• Be customer focused 
• Possess the ability to work on own initiative 
• Possess excellent communication skills 
• Above average proficiency in Microsoft Office Suite applications 
• Good analytical and technical skills 
• Excellent time management and multi-tasking abilities 

Salary range: $939,448.00 - $1,116,709.00

Applications with résumés should be addressed to:

Chief Executive Officer (Acting)

Portmore City Municipality 

81-86 Portmore Pines Plaza, 

Greater Portmore, St. Catherine, or

Email with position in subject line to: applications.pmc@gmail.com

Closing date: December 14, 2019.

Please note that only shortlisted candidates will be contacted.

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Teachers, etc. (Kingston, Jamaica) - St. Hugh's High School for Girls

Competent and qualified professionals are encouraged to apply for the following positions:

ACADEMIC STAFF

• Teacher of Geography - part-time (8 hours per week)
• Teacher of Business 
• Teacher of EDPM and Business - 4 months 
• Teacher of Art - 4 months (Experience in CSEC and CAPE required)
• Full time Guidance Teacher 

ADMINISTRATIVE STAFF

• Secretary to Vice Principal 

Applicants are being asked to email their applications to shhs1899@gmail.com 

Only shortlisted candidates will be contacted.

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Executive Assistant (Kingston, Jamaica) - Sun Island Jamaica

A fast paced and dynamic leisure wear company is seeking a professional individual to support and assist the Managing Director in the following areas:

• Provide administrative and technical support to the Managing Director 
• Handle special projects and reports 
• Schedule appointments, manage calendars, coordinate correspondence and travel arrangements 
• Prepare for and report on meetings 
• Assist with special events 
• Perform other duties as assigned 

Qualifications:

• Advanced training in secretarial procedures, two (2) years post-secondary training, Bachelor's degree preferred
• Minimum of three (3) years experience in a responsible administrative position 
• Ability to interface effectively with staff, board members and industry leaders 
• Demonstrates good discretion, professionalism and confidentiality 
• Should be able to communicate at a high level, both verbally and in writing 
• Proficient with Microsoft Office Suite applications and database management 

Qualified persons should send a cover letter, résumé and salary requirements to: applications@sunislandjamaica.com by Friday, December 13, 2019.

We thank all interested persons who apply and wish to advise that only short-listed candidates will be contacted.

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Clerical Assistant, etc (St. Andrew, Jamaica) - Oberlin High School

Staff needed for January 1st, 2020:

• Teachers of English Language and Literature 
• Clerical Assistant (must have experience in accounting)

Please submit applications (cover letter and résumé) by email or fax to:

The Chairman
c/o The Principal
Oberlin High School
Lawrence Tavern P. O.,
St. Andrew.

Fax: (876) 942-6696
Tel: (876) 942-6940
Email: oberlin.high.saw@moey.gov.jm



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Concierge Officer (Kingston, Jamaica) - Adam & Eve Day Spa

Requirements:

• Have at least four (4) years experience in customer service 
• Active listener 
• Service oriented 
• Social perceptiveness 
• Critical thinker 

To apply, email juline@adamandevedayspa.net

Only shortlisted candidates will be contacted.

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Customer Service Manager (Kingston, Jamaica) - Adam & Eve Day Spa

Requirements:

• At least two (2) years experience
• Knowledge of Microsoft Office Suite applications 

• Telephone techniques and etiquette 
• Excellent customer service background 

Email: hello@palmerburkeconsultants.com

Tel: (876) 754-6018 / (876) 906-4151 / (876) 906-8276.

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Inventory Supervisor, etc (Mandeville, Jamaica) - Juici Patties

We're looking for new faces!

Are you a leader with solid track record?
Are you proficient in managing inventory?
Do you have restaurant experience?

We have vacancies for the following positions:

• Inventory Supervisor 
• Branch Supervisor 

To apply:

wearehiringja@gmail.com or deliver by hand to Juici Nashville in Nashville, Mandeville.

Only shortlisted candidates will be contacted.

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Audit/Accounting Clerk (St. Ann, Jamaica)

An auditing /accounting company is seeking a qualified and professional individual to fill the following position:

Educational Requirements/Experience:

• Professional qualifications in Accounting 
• Experience in using QuickBooks  and accounting software 
• Experience in Auditing

Responsibilities:

• Input and analyse accounting data
• Prepare payroll and statutory returns 
• Prepare Financial statements 
• Prepare tax returns (GCT,  Statutory, Income tax)
• Perform administrative duties 

Liaise with:

• Clients 
• Tax and Statutory Department

Applications along with résumés should be submitted to:

The Manager 

P. O. Box 405, Ocho Rios, St. Ann 

Email: bdhochorios@yahoo.com

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Direct Sales Agent (Montego Bay, Jamaica) - Digicel Group

Digicel Group is a total communications and entertainment provider with operations in 31 markets in the Caribbean, Central America and Asia Pacific.

After 18 years of operation, total investment to date stands at over US$5 billion worldwide. The company is renowned for delivering best value, best service and best network.

Digicel also runs a host of community-based initiatives across its markets and has set up Digicel Foundations in Haiti, Jamaica, Papua New Guinea and Trinidad and Tobago which focus on educational, cultural and social development programmes.

Visit www.digicelgroup.com for more information.

Summary/Objectives

Selling Digicel Home Entertainment products and services to new customers and up-selling and cross-selling to existing customers

Main Duties and Responsibilities:

• Make visits to households in assigned region to promote and sell products and services
• Identify and execute strategic sales activities geared at increasing subscriber base within our multifaceted market segments
• Maintain and account for stock of devices and cash collected during sales visits
• Accurately record prospect info and maintain listing
• Accurately record/receipt customer orders and application forms
• Achieve sales objectives while providing the highest level of customer satisfaction
• Provide relevant responses to customers concerns, service requests based on actual facts related to the company’s products or services

Academic qualifications:

• Minimum of three (3) CXC (Caribbean Examination Council) CSEC subjects inclusive of English Language and a numerical subject (Accounts, Mathematics or Physics), or four (4) CAPE Units, or an Associate Degree in IT, Computer Science or equivalent qualification
• Minimum requirement of intermediate computer skills

Functional Skills:

• Excellent interpersonal skills
• Excellent time management skills and ability to multi-task
• Excellent communication skills (verbal/ written)
• Flexible and quick-thinking
• Previous sales experience, with demonstrated success
• Sound knowledge of the Internet 
• Must be customer oriented
• Ability to rapidly learn new tools and understand customers’ environments

APPLY ONLINE 



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Customer Service Representative (Kingston, Jamaica)

A fast-paced leisure wear company is seeking a keen and mature individual to join our dynamic team as a Customer Service Representative. The selected candidate will be responsible for receiving and processing routine customer orders,  respond to inquiries and/or complaints and maintaining ongoing relationships with customers.

Job Summary

The scope of duties but is not limited to:

• Answers all incoming queries regarding quotes, pricing and product availability 
• Records, enters and processes customer orders 
• Tracks customer orders and communicates any challenges and changes with the customer and production team

Key Competencies:

• Customer centric 
• Excellent communicator, verbal, written, excellent presenter
• Strong sales and negotiating skills 
• Team oriented and enjoys collaborating with persons internal and external to the organization 
• Action and goal oriented 

Qualifications and Experience 

• Tertiary/professional qualifications in the areas of Business Administration, Management Studies or a related field 
• At least two (2) years experience in a similar position or a related field 

If you fit the profile above, please submit application letters and résumés to later than Friday, December 13, 2019 to: applications@sunislandjamaica.com 

We thank all interested applicants and wish to advise that only shortlisted candidates will be contacted.

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Digital Communications Agent (Montego Bay, Jamaica) - itelBPO Smart Solutions

itelbpo
Location Montego Bay, Jamaica
Permanent - Full-time

JOB DESCRIPTION
DIGITAL COMMUNICATIONS AGENT

MasterWork, a Caribbean based brand strategy and strategic communications firm, is looking for an experienced Digital Communications Agent who is creative and detail-oriented who is able to deliver high-quality social media and other digital communications. This position is ideal for a strong self-starter who is bold, proactive and able to deliver on-point campaigns and meet deadlines.

DUTIES

• Manage social media pages across a portfolio of top quality clients to create monthly content calendars with well-written posts and proposed visual concepts for various social media platforms (Instagram, Facebook, LinkedIn, Twitter, etc)  
• Create or work with graphic designer on visual imagery  
• Curate content for posting  
• Recommend social media strategies that meet brand requirements  
• Publish posts and stories  
• Respond to comments and messages from followers 
• Boost posts and manage ad campaigns Increase followers through deliberate tactics 
• Stay on the pulse of news and trends to add relevance and edge to brand postings 
• Mitigate against brand reputational risks by managing negative reviews/comments 
• Monitor and report on social media statistics
• Execute e-Mail marketing campaigns
• Create and publish e-mail campaigns and newsletters using the Mailchimp platform 
• Manage and segment contact lists o Generate and report on campaign statistics
• Assist with brand development:
• Conduct research for client projects  Participate in calls/meetings and contribute concepts 
• Curate inputs for branded content production
• Other duties as requested by Founder and Chief Storyteller to support clients and their needs

EDUCATION and SKILLS

• University/College Degree
• Minimum 2-years experience managing social media and digital campaigns
• Prior experience working in Mailchimp, Hootsuite or other digital marketing platforms
• Strong communication skills
• Strong MS Office skills
• Strong ability to multitask
• Graphic design experience/knowledge is a plus

REQUIREMENTS

• Able to work virtually, as needed
• Fulltime
• Based in Montego Bay, preferably

ABOUT MASTERWORK

MasterWork is a Caribbean-based brand and communications agency with expertise in multi-channel storytelling. Known for its creative brand strategy execution, distinct writing and storytelling abilities and top-quality production of branded content, MasterWork is growing rapidly to serve a pipeline of new business. Based in Montego Bay, the Founder and Chief Storyteller is considered one of the leading brand strategists, writers and communications experts on the island.

APPLY ONLINE 



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Production Worker (Kingston, Jamaica) - Harris Paints

Harris Paints is a regional group of companies which distributes and retails paint, accessories and performance coatings in 17 countries across the region, with manufacturing operations in Barbados, Dominica, Jamaica and St. Lucia. B-H Paints is a subsidiary of Harris Paints and one of the leading manufacturers and retailers of paint in Jamaica.

We are seeking innovative, performance-driven, customer-focused and assertive individuals to join our Jamaica Team.

Applications are invited from suitably qualified persons to fill the position of  Production Worker to join our dynamic team of highly motivated production staff.

THE ROLE

Reporting directly to the Production Supervisor, the Production Worker will perform the following roles:
• Safely and efficiently operate manual and semi automatic equipment and machinery to meet factory demands
• Manufacture paints to specific formulations and guidelines
• Structure work load to efficiently meet production demands in a timely manner
• Maintain safety and environmental policies and procedures

Other Attributes:
• Self motivated
• Team player and above average interpersonal skills
• Detail-oriented and accurate in performing tasks
• Flexible with respect to working hours
• Ability to work both independently and within a team


Qualifications:
Minimum Requirement:
• Training in Technical Vocational Education a must and completed secondary level education.
• Three (3) years experience as a machine operator in a paint and manufacturing environment an asset.
• Operating a forklift would be a definite asset.

Only suitable applications will be acknowledged

Deadline: Friday, December 31st, 2019
Email: regionalhr@harrispaintsonline.com



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