Sales Representative (St. Ann, St. Mary, Portland & Trelawny)

An established distribution company invites qualified applicants for the post of Sales Representative to service existing accounts in St. Ann, St.Mary, Portland and Trelawny. 

Applicants must meet the following criteria:

• Good time management and interpersonal skills
• Own a reliable motor vehicle
• Possesses good communication skills (verbal and written)
• Customer service and results oriented
• Dynamic, outgoing and self-motivated
• Preferably between the ages of 25 - 35 years old
• Must be a trailblazer
• Must reside in Trelawny, St. Ann, St. Mary and Portland

Preference will be given to females. 

Email resumes to: info@gcaja.com 

Administrative Assistant (Kingston, Jamaica) - Real Estate Board/Commission of Strata Corporations

                                                            

                                                        Administrative Assistant (Level 5)

Vacant – (3-year contract)

Salary Range: $2,190,302.00 to $2,945,713.00 per annum

Job Summary

Under the general supervision of the Chief Operations Officer, the Administrative Assistant provides high level administrative and secretarial support to enhance the effectiveness and efficiency of that office in attaining the objectives of the Real Estate Board.

Key Outputs

• Minutes produced
• Reports and official documents prepared
• Correspondence processed
• Travel arrangements made
• Filing system developed and maintained
• Office supplies maintained
• Research conducted
• Documents processed

Key Responsibility Area

Technical/Professional Responsibilities

• Drafts responses to enquiries from various stakeholders for approval by Chief Operations Officer.
• Coordinates logistics, correspondence and any other general arrangements for the conducting of stakeholder consultations
• Participates in the preparation of official documents including briefs, Board papers,
• notes and official submissions
• Takes minutes at Meetings for the Real Estate Authority.
• Drafts and types minutes, memos and necessary correspondence arising from meetings.
• Follows-up matters arising from Meeting.
• Maintains the diary/calendar of the Chief Operations Officer.
• Maintains the organization’s calendar of critical dates.
• Liaises with various stakeholders of the Board for gathering and dissemination of information.
• Provides callers/visitors with information, assistance or referral.
• Monitors the movement of documents inside and outside of the organization through the Chief Operations Officer’s office.
• Ensures maintenance of efficient manual and computerized systems of filing and the
• securing of official and confidential records in accordance with the REAJ's records management policy.
• Assists with the preparation of discharge of mortgage and consent of mortgage for signature of Chairman or another designated representative
• Attends meetings and prepares minutes for the following Committee Meetings: Act Amendment, Legal, Audit and Finance Committee Meetings, and any other Committee Meetings where assigned.
• Manages and maintains the Library of the Office in collaboration with the Boards Registry
• Prepares draft responses for Access to Information requests of the organization for approval by the Chief Executive Officer.
• Assists in the preparation of the Annual Budget, Corporate, Business and Operational Plans.
• Liaises with the Procurement Officer in the procurement of goods and services for the Branch.
• Composes and produces letters/memoranda, reports and notes from basic instructions.
• Plans and ensures appropriate arrangements for the Chief Operations Officer’s local and overseas trips and prepares itineraries.
• Places draft reports in the correct format for review
• Updates and maintains registers of attendance and leave for the Office for further submission to the Human Resource unit
• Requests items for discussions from the relevant persons and prepares agenda for the departmental meetings; assists with the arrangement for other meetings as directed
• Processes incoming and outgoing correspondence in accordance with established guidelines
• Prepares minutes of meetings and seminars held by the Office
• Conducts research as required on activities being performed or required to be performed within the Office
• Prepares reports on research conducted
• Trains other administrative/clerical staff where necessary.

Other Responsibilities

• Performs other related duties from time to time as required

Performance Standards

• Filing system developed in keeping with the REA’s established guidelines for records management
• Office supplies requisitioned within agreed timeframe
• Attendance and leave reports prepared in required format, are accurate and submitted within agreed time
• Consultations coordinated according to agreed standards
• Research conducted is based on established research standards and guidelines and submitted within agreed timeframe
• Number of correspondence processed vs number received
• Travel arrangements finalized within agreed time period
• Library maintained based on established rules on cataloguing
• Minutes produced in accordance with format stipulated and produced within deadline stipulated

Authority: N/A

Required Competencies

Core

• Excellent organizational skills
• Good communication and presentation skills.
• Excellent interpersonal skills
• Team and results-driven
• Confidential

Technical

• Proficient in the use of word processing and other standard computer applications
• Good research and information gathering skills
• Good administrative and secretarial skills
• Knowledge of central government operational procedures

Minimum Required Education and Experience

• Diploma/Associate Degree in Public Administration/General Administration from a recognized Institution
• Successful completion of the prescribed CAM courses from Management Institute for National Development (MIND) or Certified Professional Secretary (CPS) Course
• Typewriting at 50-55 w.p.m., shorthand at 100-120 w.p.m
• Training in the use of variety of computer software applications
• Supervisory management training
• Five (5) years working experience in providing administrative services for technical areas

Special Conditions Associated with the Job

• Normal office working conditions may be required to work outside of regular working hours to meet deadlines.
• Required to travel out of town with the Chief Operations Officer in the performance of official duties.

Application and Deadline:

Applications addressed to the Chief Executive Officer, should be made online no later than Friday, August 2, 2024, via https://rebcsc.bamboohr.com/jobs.

We thank all applicants for their interest. However, only short-listed candidates will be contacted.

APPLY ONLINE

Treasurer (Kingston, Jamaica) - Tyre Warehouse

 

Cash flow management and financial reporting.

Job Summary:

Reporting directly to the Chief Financial Officer (CFO), the Treasurer will play a critical role in managing the company's financial operations, ensuring efficient cash flow management, accurate financial reporting, and building strong relationships with bankers, suppliers, and other stakeholders. The successful candidate will have a strong understanding of cashflow forecasting, foreign exchange (forex) transactions, and financial analysis.

Responsibilities:

• Cash Flow Management:
• Develop and maintain accurate rolling cashflow forecasts to inform management’s decision making.
• Monitor daily cash balances and ensure adequate liquidity to meet the company’s operational needs.
• Bank and Supplier accounts:
• Manage bank accounts, ensuring that they are properly reconciled and allocated to meet the company's financial needs.
• Process payments to trade-suppliers and other third parties, ensuring that they are accurate and timely.
• Proactively manage supplier relationships, ensuring regular communication and resolution of issues.
• Prepare regular bank and supplier account reconciliations, and ensure accuracy of financial records.
• Financial Analysis and Reporting:
• Work closely with the CFO to analyze and report on ad-hoc financial data, identifying trends, risks, and opportunities.
• Assist with preparing monthly and quarterly financial statements, along with associated notes and commentaries.
• Team Management:
• Supervise and mentor direct reports, providing guidance and support to ensure their success.
• Foster a collaborative and high-performing team environment.

Qualifications:

• Bachelor's degree in Finance, Accounting, or a related field.
• Professional accounting designation (e.g., CPA, ACCA) is preferred.
• Minimum of 5 years of experience in a treasury or finance role, preferably in the distribution or manufacturing industry.
• Excellent analytical, problem-solving, and decision-making skills.
• Experience with accounting software (e.g., Sage, SAP) is a plus.

Please address all resumes to:

Human Resources,
Tyre Warehouse,
595 1/2 Spanish Town Road,
Kingston 11.

Email: careers@tyrewarehousejm.com 

Administrative Assistant (Kingston, Jamaica) - Continental Baking Company

 Continental Baking Company is seeking to recruit an Administrative Assistant, who will be responsible for supporting its Logistics & Distribution Department. The incumbent will be responsible for the efficient administration, preparation and coordination of all documentation.
ADMINISTRATIVE ASSISTANT (LOGISTICS & DISTRIBUTION DEPT)

Continental Baking Company is seeking to recruit an Administrative Assistant, who will be responsible for supporting its Logistics & Distribution Department. The incumbent will be responsible for the efficient administration, preparation and coordination of all documentation, records and reports related to the shipping portfolio. This role requires strong organizational skills, attention to detail and the ability to manage multiple tasks with competing deadlines.

Core Functions

• Create and maintain a robust and efficient physical and digital filing system for the department, to include staff personal records (attendance, vacation, contract break, etc.)
• Ensure all enquires, digital queries and emails are responded to in a timely and appropriate manner.
• Call Management – answer phone calls, direct callers to appropriate personnel and document messages and/or actions for follow up.
• Office Management – schedule appointments, sign for incoming packages and assist with clients and suppliers visits and/or tours, as approved.
• Order, distribute and maintain a log of office stationery and supplies.
• Oversee the office attendant to ensure the proper execution of his/her duties.
• Draft and edit letters, reports, correspondences and other departmental documents.
• Ensure the timely processing of all Purchase Order requests and invoices; maintain all records related to inventory management and tracking.
• Input and update information in databases and spreadsheets, to include the Company’s business information system.
• Provide support to the Department Manager in the management of his/her schedule, and calendar.
• Prepare meeting agendas; take and distribute meeting minutes; coordinate logistics for meetings, including room setup and catering.
• Ensure all internal and external reports are prepared and submitted in accordance with established timelines.
• Plan and coordinate department engagement activities; provide timely communication and coordination of all internal company engagements to department’s staff.
• Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensure full adherence to and compliance with all health, safety, quality, environmental, regulatory standards and protocols.

Minimum Requirements: Education, Knowledge, Skills and Abilities

• An Associate Degree, Diploma or Certification in Business Administration, Supply Chain Management or related field or equivalent qualification.
• A minimum of five (5) years’ experience in a similar capacity.
• Proficiency in the use of Microsoft Office Suite, in particular Word, Excel and PowerPoint applications.
• Working knowledge of the Oracle and computerized time and attendance system would be an asset.
• Functional knowledge of office procedures, general office equipment and the use of telephone systems.
• Excellent human relations, supervisory, communication, time management, organizational, critical thinking and problem solving skills.
• Strong leadership skills to motivate and lead a team in a high performance culture.
• Highly professional, ethical and of integrity.
• Required to work on weekends and public holidays, to meet operational demands.

We thank you for your interest, however, only short-listed persons will receive a response.

Interested applicants should email their resumes to: joinourteam@natbake.com