- Senior Secretary (Salary range $1.7M - 3M per annum).
- Junior Secretary (Salary range $1.4M - 1.9 per annum)
(based on qualifications and willingness to work on weekends)
Job Purpose
Under the supervision of a Manager/Director, the Senior/Junior Secretary provides administrative and secretarial services to facilitate the efficient operations of the Division.
Key Responsibilities:
- Takes dictation of letters, memos and reproduce;
- Prepares documents on behalf of the manager/Director;
- Schedules appointments for meetings and maintains diary;
- Prepares documents for submission to meetings/conferences/workshops;
- Attends meetings to record Minutes and reproduces the same and action sheets for circulation;
- Receives, checks and records all correspondence
- Receives, screens and gives information to visitors and telephone callers;
- Updates contacts information (telephone, email addresses etc.);
- Maintains an effective and efficient Filing System that allows for speedy retrieval of documents/information;
- Keeps proper records/files and constantly updating by Liaising with manager and Registry;
- Drafts documents and ensure they are error free, prepared in the appropriate format and conform to established standards.
- Arrange meetings as required.
- Any other secretarial task associated with the department.
- Work on weekends when the need arises.
Required Knowledge, Skills and Competencies Core:
- Good oral and written communication skills
- Teamwork and co-operation
- Initiative, Good planning and organizing skills
- Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems
Minimum Required Qualification and Experience:
- CXC or GCE O'Level subjects including English Language
- Secretarial/administrative experience.
- Added advantage will be degree or Certified Administrative Professionals courses completion;
- Maybe required to work beyond normal working hours as well as on weekends and holidays.
Only short listed applicants will be notified.
