Accounting Clerk - Accounts Payable (Kingston, Jamaica) - Tyre Warehouse

Function:

Processing of invoices and payments. Reconciling of bank statements and other accounting tasks.

About the Company

We are a seeking a detail-oriented and motivated Accounts Payable Clerk to join our finance team. This is an excellent opportunity for an individual with a strong work ethic and a passion for accuracy to contribute to our company's financial success.

Responsibilities

• Process a high volume of supplier invoices and payments.
• Prepare and manage manual check payments.
• Upload invoices to our banking platform.
• Record financial transactions in our accounting software (Sage).
• Reconcile bank statements and resolve discrepancies.
• Collaborate with team members to ensure smooth financial operations.
• Additional tasks as assigned.

Qualifications

• Bachelor's or Associates degree in accounting or a related field preferred.
• Prior experience in accounts payable or a similar accounting role is an asset.
• Strong organizational and time management skills.
• Proficiency in data entry and accounting software (Sage experience is a plus).
• Exceptional attention to detail.
• Ability to work independently and as part of a team.
• Excellent communication skills.

To Apply:

If you are interested in this position, please submit your resume and cover letter to:

Human Resources,

Tyre Warehouse,
595 1/2 Spanish Town Road,
Kingston 11.

Email: careers@tyrewarehousejm.com 

Inventory Clerk (Kingston, Jamaica) - Guardsman Group

Description:

To maintain inventory levels and accuracy of stock counts while providing excellent customer service.

What You'll Be Doing

• Maintain a clean and orderly motor vehicle parts and supplies store
• Perform recommended inventory issuance practices with accuracy
• Apply demand forecast practices to maintain stock levels and prevent stock depletion
• Utilize knowledge of receiving practices to:
• Check purchases order and invoices to ensure they conform to established standards;
• Ensure goods received are correctly and documented in the Goods Receipt Log
• Pass information to the Finance team for entry into the inventory system
• Ensure stock items are clear and accurately labelled and shelved upon receipt.
• Ensure discrepancies in the inventory database are investigated and resolved immediately.
• Participate in routine and random inventory counts and report findings.
• Assist with the return of used parts.
• Perform monthly cycle counts.
• Receive and issue fuel.
• Assist with the on-the-job training of new team members.
• Perform other related duties consistent with the category, nature, function and objective of the job.

A Little Bit About You

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Detail-orientated
• Use of Business Technology- Software, Networking, Telephone Communications, etc
• Good Written and Oral Communication skills
• Problem Solving and Analytical skills
• Good Customer Service skills
• Good Interpersonal skills

Minimum Qualifications

• Diploma or Associate Degree in Business Studies
• Five (5) CXC’s including Math and English Language/ NCTVET Certification in Motor Vehicle Repairs
• Certificate in Inventory and Supplies Management
• Two (2) - three (3) years’ experience in inventory control or storeroom management

Kindly submit applications by Friday, August 2, 2024 to hr@guardsmangroup.com. We thank all respondents for their interest, however, only shortlisted applicants will be contacted.

Administrative & Payroll Officer (Kingston, Jamaica) - Appliance Traders Limited (ATL)

ATL Commercial is actively seeking to hire an Administrative and Payroll Officer.

He/She will assist the Finance department with administrative duties by providing a wide variety of confidential administrative and secretarial support and communicating information on behalf of the Head of the Finance Department to internal and external stakeholders.

They will be responsible for the control and payment of monthly salaries and wages for ATL staff members on the monthly pay cycle.

Core Functions:

Administration

• Answering the telephone and redirecting or taking messages as appropriate.
• Record and direct incoming mail as appropriate.
• Manage document submissions to the Financial Controller and distribution after processing.
• Prepare packages for the branches as required.
• Maintain a general filing system including ensuring that filing done in the various functions is by the Company’s guidelines.
• Manage archiving of old files for the department and destruction of files from archives.
• Arrangement of meetings and department functions.
• Keep and maintain a copy of all keys for the Department.
• Maintain copies of all forms for ease of access.
• Manage and order stationery, pre-printed forms, toner, and other supplies for the company.
• Manage all stationery and office supplies inventory and advise the Inventory department of usage.
• Act as HR liaison in all staff-related matters.
• Attend to all staff-related matters through the HR Department.
• Ensure signage of staff registers.
• Manage vacation roster, assist with the processing of vacation leave requests, and ensure all sick leave absences have been documented for the Department.
• Submit staff advance forms for processing along with net pay for any outstanding ATL loan balances.

Payroll

• Preparation of Monthly Payroll and issuance of pay slips.
• Advise on payroll queries.
• Submit payroll journals for approval and posting.
• Package & Dispatch Staff Voluntary Deduction payments.
• Maintain File for Pension & Statutory Payments.
• Reconcile Health coverage charges with the provider.
• Calculate annual gratuities (bonus) payments.
• Provide staff with NHT letters, P45, and other payroll related correspondence.
• Assist with the preparation of Personnel Salary budgets/annual increases by providing necessary payroll information.

Banking

• Process Wire Payments and USD cheques.
• Process Utility payments on NCB Bill Pay.
• Request cash from the bank to replenish floats and fulfill per diem requests.
• Bank administration – process new users.

Payments and Document Processing

• Process Amazon & other credit card requests from Purchasing Dept.
• Request/Return Bank Guarantee and manager’s Cheque from FCIB.
• Process weekly reimbursements of staff business expenses to the payroll bank account.
• Process debit note requests from Commercial Dept.
• Process customer/vendor forms.
• Assist with manual invoices.
• Circulate special order exchange rates.

Qualification and Experience Required:

• Associate Degree in Accounting, Business Administration, or Management Studies.
• Two plus (2+) years’ experience in a similar capacity.
• Experience using a payroll software.

Special Skills and Competencies Required:

• Excellent knowledge of payroll policies and procedures.
• Impeccable integrity and high level of confidentiality.
• Working knowledge of Microsoft Excel and Word.
• Excellent analytical skills with good attention to detail.

Email: humanresource@atljamaica.com

Please Note: Only shortlisted candidates will be contacted. Thank you for all your applications!

Administrative Assistant (Kingston, Jamaica) - National Education Trust

 JOB TITLE: Administrative Assistant

JOB GRADE: Level 2
POST NUMBER:
DIVISION/UNIT Executive Office
REPORTS TO: Executive Assistant
MANAGES DIRECTLY: N/A
Salary Scale: $1.700,000 - $2.300,000

STRATEGIC OBJECTIVES OF THE UNIT

• To provide adequate and well-maintained school spaces, enhanced infrastructure and an appropriate teaching environment.
• To be the agency through which Government of Jamaica (GoJ) accesses donations from local, regional and international bodies for the funding of educational development projects.
• To create and foster partnerships with public and private sector organisations as well as the Jamaican Diaspora, which will facilitate opportunities for funding of educational infrastructure and other educational projects.

JOB PURPOSE

• To provide administrative and secretarial/office support to the Executive Office and assist with ensuring that the functions of the Unit are performed in an effective and

efficient manner.
KEY OUTPUTS

• Visitors accorded appropriate attention and excellent customer service displayed at all times
• Correspondence composed/prepared and dispatched
• Telephone calls and mail processed
• Minutes prepared and disseminated as necessary
• Minutes and Registers maintained
• Databases maintained
• Information collected
• Record Storage and retrieval system in place
• Annual work plan prepared
• Reports, correspondence, spreadsheets, presentations
• Workshops, seminar, meetings, events, appointments and schedules arranged
• Travel schedules/reservations/itineraries arranged
• Research undertaken and reports prepared

KEY AREAS OF RESPONSIBILITY
Secretarial

• Manage the calendar of the Managers of the Unit.
• Receive and log incoming and outgoing mails of the unit.
• Draft responses on matters for which authority has been delegated.
• Make arrangements for meetings/training events/travelling on behalf of the Managers of the Unit.
• Answer the telephone, screen callers, receives and relays messages.
• Log all referrals to the Executive Unit.
• Maintain records for the Executive Unit, including the filing, retrieval, retention, storage and updating of both computerized and manual files.
• Attend meetings, prepare and transcribe minutes and ensures that action items from meetings are circulated in a timely manner.
• Maintain minutes and meeting attendance registers.
• Maintain database of stakeholders
• Receive, greet and direct visitors

Administrative Responsibilities

• Monitors stock levels of office supplies and prepares requisitions for the replenishment of supplies.
• Coordinate local and international accommodation and travel arrangements as required.
• Receive complaints, questions and requests in person or by telephone; provides the necessary information where possible or refer persons to the relevant authorities.
• Perform other related functions assigned from time to time.
• Maintain databases

PERFORMANCE STANDARDS

• Correspondence, minutes and reports are prepared in a timely manner and a high level of accuracy maintained.
• Confidentiality, dependability and tact are consistently displayed in the conduct of duties.
• Courtesy and professionalism are displayed in the conduct of duties.
• Stipulated deadlines are consistently met.
• Records are accurate, up-to-date and easily retrieved.
• Incoming/outgoing mail is dealt with as per agreed timelines.
• Arrangements for meetings/training and travel executed as per agreed timelines.
• Targets outlined in annual work plan met
• Professionalism and integrity are consistently demonstrated in keeping with the established standards of NET
• The databases maintained
• Established targets are consistently achieved.

Internal and External Contacts (specify purpose of significant contacts)

• Within the National Education Trust

Contact (Title) Purpose of Communication
Staff of the Division/Unit To provide services and obtain information
Other staff of the NET To obtain / share information

• Contacts external to the organisation required for the achievement of the position objectives:

Contact (Title) Purpose of Communication
Ministry of Education & Youth Liaise with relevant officers as required.
External Callers To provide information within the agreed authority.
External Technical Representatives Liaise with relevant technical experts as required.

REQUIRED KEY COMPETENCIES
Core

• Ability to demonstrate initiative, professionalism and confidentiality
• Good judgment and initiative
• Good time multi-tasking skills
• Excellent attendance and punctuality
• Ability to demonstrate integrity, confidentiality and professionalism.
• Ability to communicate effectively in writing and orally.
• Excellent interpersonal skills with the ability to work well in teams.
• Good time management and organizing skills
• Good judgment and initiative and flexibility
• Keen attention to detail

Technical

• Good knowledge of the policies and procedures of administrative systems
• Excellent skills in the operation of standard office equipment, including photocopiers and presentation equipment
• Sound knowledge of office practices and procedures
• Excellent typing skills and proficiency in word processing
• Good knowledge of the policies and procedures of the National Education Trust, as well as its administrative systems
• Excellent knowledge and use of Microsoft Office Suite.
• Strong computer and Internet research skills
• Proficient in records management

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• First Degree in Business Administration/Administrative Management or equivalent qualifications
• Three (3) years working experience in an administrative position and/or project coordination experience.

AUTHORITY

• To access confidential files within the Unit
• To screen callers and visitors to the Unit
• To requisition office supplies for the Unit
• To assess and recommend venues for events
• Book external facilities for meetings and training courses

SPECIAL CONDITIONS

• Required to travel to meetings locally to take minutes and record decisions for action
• May be required to work beyond normal working hours from time to time to meet deadlines

Qualified and interested candidates are invited to submit their application for the following vacancies.

Applications should be submitted by Friday, August 9, 2024 to:

Administrative & Operations Manager,
National Education Trust,
37 Arnold Road, Caenwood Centre,
Kingston 5.
Email: jobs@net.org.jm

We thank all applicants for expressing their interest. However, only shortlisted candidates will be contacted.