DESCRIPTION
The incumbent is responsible for managing the operations of the Registry to ensure detailed recording of all documents and provide safe custody, easy access and retrieval of files, securities and other documents.
REGISTRAR - CORPORATE SERVICES DIVISION
The National Export-Import Bank of Jamaica Limited (EXIM Bank) is seeking to identify qualified candidates to fill the abovementioned vacancy.
SUMMARY OF RESPONSIBILITIES
The successful candidate will ensure:
• Ensure proper supervision of the Registry staff and drivers;
• Ensure proper maintenance of a main subject index for all clients;
• Ensure that the Registry has adequate office supplies;
• Remove all inactive files and send for storage;
• Ensure that the Registry staff receives adequate training to allow them to effectively perform their jobs;
• Maintain and ensure the safe storage and limits access to confidential documents;
• Establish an approved file classification and numbering system;
• Maintain the proper recording, distribution and dispatching of incoming and outgoing correspondence;
• Monitor usage of Franking Machine and ensure proper accounting of the stamp imprest;
• Ensure all payments received are submitted to Finance Division daily;
• Prepare bills for staff personal photocopies and submit collections to the Finance Division;
• Assist with the effective management of risk and the implementation of risk reduction strategies within the Bank;
• Record Security Documents received from the Legal Division and place in the respective security pouches within one day of receipt; and
• Record and dispatch collateral security documents to Titles office, TAJ, RGD and Companies Office for stamping and registration.
QUALIFICATIONS/EXPERIENCE
The position requires the following qualifications/experience:
• A Bachelor’s Degree in Business related discipline or professional accreditation plus 3 years working experience.
KNOWLEDGE/SKILLS
• Knowledge of efficient systems to ensure recording and retrieval of documents;
• Personnel training techniques at the supervisory level;
• A good knowledge of office procedures;
• Good knowledge of Access Data Base System;
• Working knowledge of file classification and numbering systems; and
• Good human relations skills.
Interested individuals who meet the requirements should submit written applications with full resumes no later than
Wednesday, June 3, 2020 at 1:00 PM to:
General Manager – Corporate Services Division
EXIM Bank,
85 Hope Road,
Kingston 6.
