Administrative Assistant (Kingston, Jamaica) - JACRA

 The Jamaica Agricultural Commodities Regulatory Authority (JACRA) is a statutory body established under the JACRA Act 2017, and is mandated to provide the regulatory framework for the the growing processing, grading and trading of Jamaica's coffee, cocoa, coconut and spice industries. ACRA is inviting suitably qualified persons to fill the position of: 

 ADMINISTRATIVE ASSISTANT

Job Purpose

The Administrative Assistant is responsible for the provision of general administrative and secretarial support, and for the planning and coordinating of internal and external messages, conferences, workshops and seminars.

There is the requirements to prepare relevant documents and correspondence, and to ensure the efficient flow of information between the office and internal as well as external clients and stakeholders.

Key Outputs:

• Incoming and outgoing mail recorded, sorted and distributed 
• Confidential database maintained
• Confidential mail sorted and handled effectively
• Meetings and appointments scheduled and diary maintained
• Telephone answered, calls screened and visitors directed to appropriate officers
• Internal and external meetings attended and minutes of meetings recorded and reproduced 
• Reports, papers and briefs composed, collated and submitted
• Meeting logistics organized
• Agenda for meetings drafted, documents organized and circulated as directed
• File movements recorded
• Circulars distributed
• Successfully coordinated meetings, seminars, workshops and social events

Minimum Qualifications and Experience:

• First degree in Public Administration, Public Sector Management, Humanities, Social Science

Or 

• An Associate degree 
• At least five (5) years experience in a supervisory position
• Experience in events planning management
• Knowledge of Risk Management
• Supervisory Management Certificate 
• Diploma in Business Administration

Or

• Equivalent professional administration qualifications with secretarial skills (Certified Administrative Professional Certificate is a strong asset)

Or

• Executive Secretary with three (3) years experience in an administrative capacity

Interested applicants should submit an application letter along with an updated resume no later than Wednesday, August 9, 2023 to: hrresume991@gmail.com